At a Glance
- Tasks: Support procurement and contract administration, ensuring compliance and managing supplier records.
- Company: The Sheffield College, a diverse and inclusive education community.
- Benefits: Competitive salary, generous leave, hybrid working, and professional development opportunities.
- Other info: Dynamic workplace with a focus on growth and inclusivity.
- Why this job: Join a mission-driven team making a real impact in education and community.
- Qualifications: Experience in procurement or administration and strong communication skills.
The predicted salary is between 29355 - 34234 £ per year.
The Sheffield College is a thriving further and higher education community, empowering around 13,000 learners each year to achieve their goals. Driven by our mission to transform lives through learning, we foster an inclusive environment recognised through our 2026 Investors in Diversity Gold award and 3rd-place ranking in the National Centre for Diversity's 2025 Top 100 Most Inclusive UK Employers.
As Procurement Administrator, you will provide professional procurement and contract administration support across the College. You will play a key role in the delivery of procurement and tendering activities, ensuring compliance with financial regulations, procurement legislation and College policies. The postholder will manage procurement administration processes, support tender and quotation exercises, maintain supplier and contract records, undertake procurement analysis and assist with contract management activities. The role will act as a key link between stakeholders, suppliers and the Procurement Team, providing guidance and support on procurement procedures and best practice.
Main Responsibilities
- Act as the first point of contact for Procurement enquiries, resolving queries or escalating as appropriate.
- Review requisitions to ensure compliance with College Financial Regulations, procurement procedures and approved supplier arrangements prior to release.
- Support staff with sourcing activities, obtaining quotations and identifying suitable suppliers.
- Administer quotation and tender exercises, including preparing documentation, managing activities through the e-tendering system and maintaining procurement records.
As the successful candidate, you will be offered a salary between £29,355 - £34,234 per annum based upon a combination of the skills, knowledge and experience that you can bring to the role.
Our Full Benefits Package
- Enhanced Pension contributions scheme South Yorkshire Pension Authority
- Annual leave - 30 Days (222 hours) + 8 Bank Holidays (59.2 hours) - this includes a discretionary Christmas closure period
- Health and wellbeing, we offer Employee assistance programme through Bupa Occupational Health through PAM
- Free eye tests for VDU users
- Free parking is available at the majority of our campuses
- Hybrid and flexible working opportunities
- Continuous professional development opportunities
- A people-focused working culture where you can grow and thrive
We are a Disability Confident employer and are committed to removing barriers for applicants with a disability during our recruitment process, upon appointment and as an employee. Please review our Recruitment Guidelines for Disabled Candidates which provides further information on reasonable adjustments and how the Disability Confident scheme works in practice.
As part of our commitment through the Armed Forces Covenant, we're pledged to support the Armed Forces Community. Recognising the value Personnel, Veterans and military families contribute to our community and country.
We are an employer who is committed to safeguarding and promoting the welfare of students. Successful applicants will be required to have an enhanced DBS check and will be subject to safer recruiting procedures.
Next Steps:
To apply: Click apply online and follow the links to complete the online application. For queries regarding the application process, please contact the Recruitment Team, CVs are currently not accepted. As a Leader in Diversity employer, we encourage applications from everyone and value diversity in our workforce.
Closing date: 14/08/2026. Please be aware if we have a high number of applications, we may decide to close the vacancy earlier.
Procurement Administrator employer: The Sheffield College
The Sheffield College is an exceptional employer, dedicated to fostering a supportive and inclusive work culture that empowers staff and students alike. With a strong commitment to employee development and a focus on transforming lives through education, you will find numerous opportunities for growth and professional advancement in a vibrant community that values diversity and collaboration.
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Administrator
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like The Sheffield College.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Procurement Administrator
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to The Sheffield College:Your cover letter should read like you’re chatting directly to The Sheffield College. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like The Sheffield College.
How to prepare for a job interview at The Sheffield College
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at The Sheffield College!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at The Sheffield College. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into The Sheffield College's culture.
