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For Companies At a Glance
- Tasks: Provide top-notch admin support to the Chief Executive and Principal in a dynamic environment.
- Company: Join The Sheffield College, transforming lives through education for 13,000 students annually.
- Benefits: Enjoy 30 days annual leave, enhanced pension, free parking, and health support.
- Why this job: Be part of a diverse team making a real impact while developing your skills.
- Qualifications: Excellent customer service and IT skills are essential; experience in admin is a plus.
- Other info: We value diversity and encourage applications from all backgrounds.
The predicted salary is between 25319 - 27974 £ per year.
Overview
Location: Sheffield
Date posted: 07/07/2025
Job title: Executive Services Administrator
Salary: £25,826 – £28,534 per annum
Contractual hours: 37
Basis: Full time
Package: 30 Days Annual Leave (222 hours) + 8 Bank Holidays (59.2 hours) – this includes a discretionary Christmas closure period; 17.1% Employer Pension Contribution into Local Government Pension Scheme
Job reference: RR00000565
Job details
- Salary £25,826 – £28,534 per annum
- Contractual hours 37
- Basis Full time
- Package 30 Days Annual Leave (222 hours) + 8 Bank Holidays (59.2 hours) – this includes a discretionary Christmas closure period; 17.1% Employer Pension Contribution into Local Government Pension Scheme
- Date posted 07/07/2025
- Job reference RR00000565
About us
The Sheffield College is a further and higher education institution dedicated to providing academic, vocational, and professional qualifications to approximately 13,000 young people and adults annually. Our mission is to transform lives through learning, advocating for inclusivity and diversity at every stage.
About the role
In this role, you will be working in a fast-paced, corporate environment, providing a proactive day to day confidential administrative support to the office of the Chief Executive and Principal, supporting the Head of the Chief Executive and Principal’s Office and Administrative Services, as well as the central Executive Services Office as required to do.
You will provide a friendly, and professional service to internal and external stakeholders and visitors, acting as a first point of contact. You will be expected to have excellent customer service skills, proficient IT skills and be able to communicate on all levels.
Main Responsibilities
- Support the Head of the Chief Executive and Principal’s Office and Administrative Services by providing high quality, professional and confidential executive administrative support to the Office of the Chief Executive and Principal.
- Support with effective diary management as required.
- Act as the first point of contact for queries to the Office of the Chief Executive and Principal, liaising closely with internal and external colleagues.
- Provide a welcoming and professional customer service experience to internal and external colleagues, visitors, and key stakeholders.
- Service internal and external meetings, some confidential, including preparing meeting agendas and papers and at times attending meetings to take notes and to record and maintain action tracker logs.
- Arrange, as required, appropriate internal and external meeting room and training spaces, refreshments, and hospitality and any other requirements.
- Coordinate external conference, event, and training bookings, organise travel and accommodation as required, including producing detailed itineraries.
- Support with the planning and organising of various events and visits hosted at the college, some that will involve VIP attendance.
- Administer the reserved car parking booking system for visitors and key stakeholders visiting members of the Executive Leadership Team. Raise purchase requisitions using the college finance system, ensuring all requisitions are approved by the budget holder.
- Routinely monitor and update the departmental budget tracker logs, ensuring all approved spend is accurately logged.
- Provide a confidential administrative support for various employee engagement activities facilitated by the Chief Executive and Principal.
- Support with the formatting and proofreading of executive related papers, reports, and key documents, ensuring up to date corporate templates are used. Undertake photocopying, scanning, and filing of documentation.
- Process incoming and outgoing mail.
- Volunteer and support cross college events i.e., Open Days.
- Work collaboratively with members of the Executive Services Team and other college teams as required.
If you want to find out more about the role please contact Nicola Smith, Executive Services Manager – Nicola.Smith@sheffcol.ac.uk
What we can offer you
As the successful candidate, you will be offered a salary of between £25,826 – £28,534 per annum based upon a combination of the skills, knowledge and experience that you can bring to the role.
Our benefits
- Enhanced Pension contributions scheme with SYPA – 17.1%
- Annual leave – 30 Days (222 hours) + 8 Bank Holidays (59.2 hours) – this includes a discretionary Christmas closure period
- Health and wellbeing, we offer
- Employee assistance programme through Bupa
- Occupational Health through PAM
- Free eye tests for VDU users
- Free Parking is available at the majority of our campuses
Disability Confident
We are a Disability Confident employer and are committed to removing barriers for applicants with a disability during our recruitment process, upon appointment and as an employee. Please review our Recruitment Guidelines for Disabled Candidates which provides further information on reasonable adjustments and how the Disability Confident scheme works in practice. If you require any reasonable adjustments or any support at any point throughout the process, please contact jobs@sheffcol.ac.uk
Armed Forces Covenant
As part of our commitment through the Armed Forces Covenant, we’re pledged to support the Armed Forces Community. Recognising the value Personnel, Veterans and military families contribute to our community and country.
Safeguarding
We are an employer who is committed to safeguarding and promoting the welfare of students. Successful applicants will be required to have an enhanced DBS check and will be subject to safer recruiting procedures. Further details on our safer recruiting procedures, including the employment of ex-offenders can be found here Safeguarding
Next Steps
To apply: Click and follow the links to complete the online application. For queries regarding the application process, please contact the Recruitment Team at jobs@sheffcol.ac.uk. CVs are currently not accepted.
As a Leader in Diversity employer, we encourage applications from everyone and value diversity in our workforce.
Closing date: 15 August 2025
Please be aware – If we have a high number of applications, we may decide to close the vacancy earlier.
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Executive Services Administrator employer: The Sheffield College
Contact Detail:
The Sheffield College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Services Administrator
✨Tip Number 1
Familiarise yourself with the specific responsibilities of the Executive Services Administrator role. Understanding the nuances of diary management, meeting coordination, and customer service will help you demonstrate your knowledge during any discussions.
✨Tip Number 2
Network with current or former employees of The Sheffield College. They can provide insights into the company culture and expectations, which can be invaluable when preparing for interviews or informal chats.
✨Tip Number 3
Showcase your IT proficiency by being prepared to discuss specific software or tools you have used in previous roles. Highlighting your ability to adapt to new technologies can set you apart from other candidates.
✨Tip Number 4
Prepare examples of how you've provided excellent customer service in past positions. Being able to articulate these experiences will demonstrate your capability to be the first point of contact for the Chief Executive's office.
We think you need these skills to ace Executive Services Administrator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills. Tailor your application to highlight how your experience aligns with the role of Executive Services Administrator.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience, particularly in administrative support and customer service. Use bullet points for clarity and focus on achievements that demonstrate your skills.
Write a Compelling Cover Letter: Your cover letter should express your enthusiasm for the role and the college's mission. Highlight specific experiences that showcase your ability to provide high-quality administrative support and excellent customer service.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at The Sheffield College
✨Research the College
Before your interview, take some time to learn about The Sheffield College, its mission, and its values. Understanding their commitment to inclusivity and diversity will help you align your answers with their ethos.
✨Demonstrate Customer Service Skills
As this role requires excellent customer service skills, prepare examples of how you've provided exceptional service in previous roles. Be ready to discuss how you handle difficult situations or queries from stakeholders.
✨Showcase Your IT Proficiency
Since proficient IT skills are essential for this position, be prepared to discuss your experience with various software and tools. If possible, mention specific programmes you’ve used for diary management, document formatting, or budget tracking.
✨Prepare for Confidentiality Questions
Given the confidential nature of the role, think about how you would handle sensitive information. Be ready to share examples of how you've maintained confidentiality in past positions and why it's important in an executive support role.
