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- Tasks: Support finance and admin tasks at the Northern Ireland Scout Office and Crawfordsburn Activity Centre.
- Company: Join a vibrant team dedicated to youth development and community service.
- Benefits: Gain valuable experience, flexible hours, and a supportive work environment.
- Why this job: Make a difference while developing your finance and admin skills in a fun setting.
- Qualifications: 5 GCSEs including English and Maths; experience in finance and admin roles.
- Other info: Perfect for those looking to kickstart their career in finance and administration.
The predicted salary is between 28800 - 43200 £ per year.
To provide general finance and administrative services at the Northern Ireland Scout Office and Crawfordsburn Activity Centre.
Responsibilities
- Recording all income and expenditure for Scouts NI and Crawfordsburn Activity Centre in Excel and Sage accounting system.
- Ensure invoices and expense claims are appropriately authorised, paid within agreed time limits and entered into Excel and Sage accounting system.
- Processing e-commerce orders received through the scoutsni.org website.
- Recording all income and expenditure for Scouts NI events and producing reports, as required.
- Reconcile bank accounts monthly.
- Reconcile Standing Orders and Direct Debits against bank statements.
- Assist with producing monthly income and expenditure spreadsheets.
- Assist the Chief Executive with the gathering of information required to complete the year end accounts and assisting with the preparation of accounts for review by external auditor.
- Assist the Chief Executive with providing advice and reports to the Scouts NI Board of Trustees and Sub-Committees.
- Providing support to volunteers on The Scout Association’s Membership System.
- Dealing with sending and receiving post and deliveries.
- Recording, filing and retrieval of information and documentation.
- Providing a broad range of administrative support, as required.
- Reconcile Stripe and Sumup (Credit/Debit card) income and expenditure against the income record and bank statements.
- Reconcile Scouts NI Credit Card payments.
- Assist with the mapping of grant expenditure.
- Answering email and telephone enquiries.
- Perform such other reconciliations as requested by the Administration Manager and Chief Executive.
Skills and Qualifications
- 5 GCSEs A-C including English Language and Maths.
- Experience using Accounting Software and using online banking.
- Confident working both independently and as part of a team.
- Driving licence and access to a car for business activities.
- Competency in Microsoft Office packages, in particular Excel.
- Minimum of 1 year of experience working in an office environment in a Finance and Admin role.
- Experience using Jotform and Mailchimp (or similar).
- Experience using social media platforms and website maintenance.
Finance and Administrative Assistant in Belfast employer: The Scout Association
Contact Detail:
The Scout Association Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance and Administrative Assistant in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and admin world. You never know who might have a lead on a job or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Be ready to discuss how your skills with Excel, Sage, and online banking can make a difference at Scouts NI.
✨Tip Number 3
Practice common interview questions related to finance and administration. Show off your experience with reconciliations and report generation to impress the hiring team.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Finance and Administrative Assistant in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in finance and admin roles. We want to see how your skills match up with what we're looking for, so don’t be shy about showcasing your Excel and accounting software know-how!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Finance and Administrative Assistant role. Share specific examples of your past experiences that relate to the job description.
Show Off Your Skills: Don’t forget to mention your proficiency in Microsoft Office, especially Excel. If you've got experience with online banking or accounting software, let us know! We love candidates who can hit the ground running.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to keep track of your application and ensures you get all the latest updates from us. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at The Scout Association
✨Know Your Numbers
Make sure you brush up on your accounting skills, especially with Excel and Sage. Be ready to discuss how you've used these tools in previous roles, as well as any specific examples of managing income and expenditure.
✨Showcase Your Admin Skills
Prepare to talk about your experience with administrative tasks. Think of examples where you've successfully managed multiple responsibilities, like processing invoices or reconciling bank statements, and be ready to explain your approach.
✨Be a Team Player
Since the role involves working with volunteers and supporting the Chief Executive, highlight your teamwork skills. Share instances where you've collaborated effectively with others, and how you’ve contributed to a positive team environment.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the role and the organisation. This shows your genuine interest and helps you understand how you can contribute to the Scouts NI and Crawfordsburn Activity Centre.
