Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage procurement projects and support colleagues with purchasing activities.
- Company: Join the National Records of Scotland, a key player in public service.
- Benefits: Flexible working hours, professional development support, and a collaborative team environment.
- Why this job: Kickstart your career in procurement and make a difference in public service.
- Qualifications: No prior experience needed; commitment to learning and development is essential.
- Other info: Enjoy a dynamic workplace with opportunities for growth and diversity.
The predicted salary is between 24000 - 28000 £ per year.
The National Records of Scotland (NRS) Procurement Team is a small, centralised function servicing colleagues across NRS with their procurement and purchasing activities. Within this team three Procurement Officers undertake low / medium value procurement projects under £50k, in addition to various purchase‑ordering activities.
Responsibilities
- Undertake research and investigation to inform suggested routes to market for the allocated procurement projects.
- Liaise with requisitioners and lead the end‑to‑end procurement process for allocated projects, including explaining the process to stakeholders, setting timescales, preparing specifications, tender/quote documents, coordinating clarifications, evaluating tenders, selecting suppliers, providing feedback and preparing contract documents for review.
- Prepare reports, contracts and other procurement documentation for review and approval, maintaining a full audit trail of all decision making.
- Provide advice to internal and external stakeholders on contractual and commercial matters relating to NRS’ procurement policy and procedures for low/medium value/risk goods and services, investigating and resolving queries at this level.
- Monitor and manage contracts within the low value procurement team, dealing with any arising issues.
- Establish contract purchasing agreements and purchase orders on NRS’ purchase‑to‑pay system (Oracle), performing housekeeping tasks to ensure Contracts and Orders are up to date.
- Use the allocated Electronic Purchasing Card to pay for low value goods and services on behalf of internal customers, keeping the card secure and reconciling statements monthly as per policy and procedure.
- Provide administrative and procurement support to other members of the Procurement Team, including meetings, training, tender evaluations, records‑management activities and preparation of reports for annual procurement reporting or ongoing contract management.
Qualifications
This entry‑level role requires a commitment to continuous professional development. An SVQ3 in Procurement and Supply Chain or the CIPS Level 3 Advanced Certificate is expected to be pursued once in post, with support and time provided.
Success Profile
Success profiles are specific to each job and include the mix of skills, experience and behaviours assessed. For this role the profile includes:
- Technical / Professional Skills
- Self‑Development – Level 1
- Alternative Routes to Market – Level 1
- Building Tender Documents – Level 1
- Behaviours
- Communicating & Influencing
- Managing a Quality Service
- Delivering at Pace
Working Pattern
Standard hours are 35 hours per week, with flexible and hybrid working options available.
Security Checks
Successful candidates must complete the Baseline Personnel Security Standard (BPSS) before appointment. BPSS covers Identity, Right to Work, Employment History and a Criminal Record (unspent convictions) check.
Equality Statement
We are committed to equality and inclusion and aim to recruit a diverse workforce that reflects the population of our nation. We offer support for recruitment adjustments where needed.
Procurement Officer employer: THE SCOTTISH GOVERNMENT
Contact Detail:
THE SCOTTISH GOVERNMENT Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Officer
✨Tip Number 1
Network like a pro! Reach out to folks in the procurement field, attend industry events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can give you a leg up.
✨Tip Number 2
Prepare for interviews by researching the company and its procurement processes. Be ready to discuss how you can contribute to their team and bring fresh ideas to the table. Show them you’re not just another candidate!
✨Tip Number 3
Practice your communication skills! As a Procurement Officer, you'll need to liaise with various stakeholders. Role-play common scenarios with friends or family to boost your confidence and refine your approach.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Procurement Officer
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Procurement Officer role. Highlight relevant experience and skills that match the job description, like your ability to manage procurement processes and communicate effectively with stakeholders.
Showcase Your Skills: Don’t forget to emphasise your technical skills, especially in procurement and supply chain management. If you have experience with tender documents or contract management, make it shine in your application!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and structure your thoughts logically. This will help us see your communication skills right from the start!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at THE SCOTTISH GOVERNMENT
✨Know Your Procurement Basics
Before the interview, brush up on your understanding of procurement processes and terminology. Familiarise yourself with concepts like tender documents, supplier selection, and contract management. This will help you speak confidently about your knowledge and show that you're ready to dive into the role.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific procurement scenarios. Think about past experiences or hypothetical situations where you had to manage a project, resolve a conflict, or communicate with stakeholders. Practising these responses will help you articulate your thought process clearly during the interview.
✨Showcase Your Communication Skills
As a Procurement Officer, you'll need to liaise with various stakeholders. Be prepared to demonstrate your communication skills by providing examples of how you've effectively influenced others or managed a service. Highlight any experience you have in preparing reports or documentation, as this is crucial for the role.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, ongoing projects, or how success is measured in the role. This shows your genuine interest in the position and helps you assess if the company culture aligns with your values.