At a Glance
- Tasks: Provide top-notch admin support for inspections and reviews in education.
- Company: Join His Majesty's Inspectorate of Education, a key player in Scottish education.
- Benefits: Flexible working options, supportive environment, and a chance to make a difference.
- Other info: Great opportunity for career growth in a dynamic government role.
- Why this job: Be part of a team that drives improvement in Scottish education.
- Qualifications: Strong communication skills and experience with Microsoft applications required.
The predicted salary is between 31500 - 38500 £ per year.
Looking for an exciting opportunity to join the newly established His Majesty's Inspectorate of Education (HMIE) as an Inspection Administrator? As an HMIE Administrator, you will provide high quality administrative support across a programme of inspection and review activity within HMIE. You will play an important role in supporting inspections and reviews, helping the organisation deliver its strategic objectives. This is a key role in the delivery of HMIE's operational responsibilities and requires excellent communication and organisational skills. You will work closely with HM Inspectors, administrative leaders and colleagues, as well as external stakeholders such as local authorities, headteachers and education partners. The role reflects the importance of professional support in delivering scrutiny with impact and supporting improvement across Scottish education. Your main objective will be to ensure inspection and review activity is supported efficiently, accurately and professionally.
Responsibilities
- Administer all aspects of inspections from notification through to publication of reports, including support for logistics and travel where required.
- Plan and manage workloads in line with inspection and review allocation schedules.
- Maintain records and data systems, including Excel, internal databases and records management tools, ensuring inspection progress is accurately tracked and accessible.
- Support HMIE reporting functions by collating and formatting inspection information for reporting and management information purposes.
- Maintain records for each inspection, including accurate digital filing, consistent document naming and up-to-date status information.
- Liaise with internal and external stakeholders, including Directors of Education, headteachers and support staff, responding to queries regarding the inspection process via email, telephone and webchat.
Success Profiles
Success profiles are specific to each job and they include the mix of behaviours, experience and technical criteria (if applicable) that candidates will be assessed on.
Technical / Professional Skills
- Adaptability to Change - Level Awareness
- Delivery and Decision Making at Speed - Level Awareness
Experience
- Experience of managing competing priorities and using Microsoft applications, including Word and Excel.
Behaviours
- Communicating and Influencing - Level 1
- Making Effective Decisions - Level 1
Skilled Worker sponsorship is not available for this role. As a result, we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK.
If invited for further assessment, this will consist of an interview and presentation. Assessments are scheduled for w/c 14th September 2026 however this may be subject to change. Interviews will be held via Microsoft Teams. In the event of a high volume of applications, candidates will have their applications initially assessed against the Experience criteria above. Candidates who pass this initial sift will have their applications fully assessed against all criteria. At interview/assessment if there is a tied score, performance in the Experience criteria will be applied to determine merit order.
Recruitment Principles
As a government organisation, we adhere to the Civil Service Commission Recruitment Principles and we investigate any complaints received in relation to recruitment cases.
About Us
The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles. Our staff are part of the UK Civil Service, observing the Civil Service Code and working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland. We offer a supportive and inclusive working environment along with a wide range of employee benefits.
Working pattern
Our standard hours are 35 hours per week and we offer a range of flexible working options depending on the needs of the role, including Flexi-leave. Scottish Government staff in hybrid-compatible roles should aim to work in-person 40% of the time, either in an office or other agreed work location. If you have specific questions about the role you are applying for, please contact us.
Security checks
Successful candidates must complete the Baseline Personnel Security Standard (BPSS), before they can be appointed. BPSS is comprised of four main pre-employment checks – Identity, Right to work, Employment History and a Criminal Record check (unspent convictions).
Equality statement
We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.
Inspection Administrator in Livingston employer: THE SCOTTISH GOVERNMENT
As a Lead Technical Architect within the Corporate Operations Directorate, you will be part of a dynamic team dedicated to driving digital transformation and enhancing the efficiency of the Scottish Government. Our inclusive work culture fosters collaboration and innovation, providing ample opportunities for professional growth and development. With a focus on people-centred decision-making and a commitment to making a positive impact, this role offers a unique chance to contribute to meaningful change in Scotland while enjoying flexible working arrangements and a supportive environment.
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We think you need these skills to ace Inspection Administrator in Livingston
Some tips for your application 🫡
Highlight Relevant Experience:In the public sector, having experience in community engagement, policy analysis, or project management stands out. Make sure to showcase any previous roles or volunteer work that reflects your understanding of public service values and how they've shaped your career path.
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How to prepare for a job interview at THE SCOTTISH GOVERNMENT
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✨Brush Up on Regulatory Knowledge
Brush up on the regulations, laws, and compliance standards relevant to the role you’re applying for. Since this is the government and public sector, they might throw technical questions related to policy frameworks or project management best practices that you'll need to navigate day-to-day.
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