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- Tasks: Support the Chief Executive and Board with governance tasks, meeting management, and event organization.
- Company: Join Fife Housing Group, a dynamic organization focused on community and governance excellence.
- Benefits: Enjoy a collaborative work environment with opportunities for professional growth and development.
- Why this job: Be at the heart of decision-making while enhancing your administrative skills in a supportive team.
- Qualifications: HNC in Secretarial/Administration or equivalent experience; governance qualification is a plus.
- Other info: Embrace our values: accountability, fairness, openness, and versatility.
The predicted salary is between 28800 - 43200 £ per year.
Providing a comprehensive and professional governance administrative service for the Chief Executive and Chair of the Boards, including drafting and typing of letters, reports, agendas, presentations, diary and travel management and event organisation, always ensuring confidentiality
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Working closely with the Business Leadership Team for their input into meetings and other events, always ensuring confidentiality
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Administering meetings required by the Business Leadership Team by preparing agendas, formatting reports, preparing reports, action lists, minutes and arranging meetings
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Acting as the first point of contact for Boards/Committees and working closely with them on tasks including:
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Administering all Board/Committee meetings, including invites to visitors and observers etc.
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Formatting all board and committee papers
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Drafting reports as required
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Inputting, updating and amending paperwork before uploading and maintaining the meeting software system and liaising with the provider as required
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Organising and managing external events, e.g. AGM, Board Strategy event etc.
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Co-ordinating all travel and hospitality requirements
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Undertaking appropriate post-meeting actions to ensure implementation of decisions arising from meetings or as required by the Chief Executive and ensure an appropriate forward plan
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Administering the Governance Planner and other forward plans
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Providing an administration service to governance-related papers, e.g. updates to rules and strategies
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Providing support to colleagues at all levels on governance queries and resolving complex issues in consultation with the Chief Executive and Director of Finance, Governance and Assets
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Working with the Chief Executive and Director of Finance, Governance and Assets to review the governance functions within the Association
Applicants should also embody our brand values by being consistently accountable, firm but fair, open and honest and versatile.
The full job description and person specification can be found in the ‘Documents’ section on our website.
The successful candidate will have an HNC in Secretarial/Administration or an equivalent qualification or work experience in a similar environment. A Governance qualification would be desirable but is not essential.
Recruiter Information
Fife Housing Group
7 Pitreavie Court
Pitreavie Business Park
Dunfermline
Tel for applications – 01383 606162
Email for applications – jobs@fifehg.org.uk
Contact for applications – Jen Ferguson
www.fifehg.org.uk
Apply
PA and Governance Officer employer: The Scottish Federation of Housing Associations Limited
Contact Detail:
The Scottish Federation of Housing Associations Limited Recruiting Team
+441383606162
jobs@fifehg.org.uk
StudySmarter Expert Advice 🤫
We think this is how you could land PA and Governance Officer
✨Tip Number 1
Familiarize yourself with governance structures and processes. Understanding how boards and committees operate will help you demonstrate your knowledge during interviews and discussions.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've successfully managed multiple tasks or events in the past. This will show that you can handle the diverse responsibilities of the role.
✨Tip Number 3
Network with professionals in governance roles. Engaging with others in the field can provide insights into best practices and may even lead to referrals for the position.
✨Tip Number 4
Be prepared to discuss confidentiality and data protection. Given the sensitive nature of the role, demonstrating your understanding of these topics will be crucial in the selection process.
We think you need these skills to ace PA and Governance Officer
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the PA and Governance Officer position. Understand the key responsibilities, such as managing diaries, organizing meetings, and ensuring confidentiality, so you can tailor your application accordingly.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous experience in administrative roles, particularly those involving governance or support to senior management. Mention specific tasks you've handled that align with the job requirements, like drafting reports or managing events.
Showcase Your Skills: Make sure to highlight skills that are crucial for this role, such as attention to detail, organizational abilities, and proficiency in using meeting software systems. Provide examples of how you've successfully used these skills in past positions.
Craft a Strong Cover Letter: Write a compelling cover letter that not only outlines your qualifications but also reflects your understanding of the organization's values. Mention how you embody qualities like accountability and versatility, which are important for the role.
How to prepare for a job interview at The Scottish Federation of Housing Associations Limited
✨Showcase Your Organizational Skills
As a PA and Governance Officer, your ability to manage multiple tasks is crucial. Be prepared to discuss specific examples of how you've successfully organized meetings, managed travel arrangements, or coordinated events in the past.
✨Demonstrate Confidentiality Awareness
Confidentiality is key in this role. During the interview, highlight your understanding of the importance of discretion and provide examples of situations where you maintained confidentiality in your previous roles.
✨Familiarize Yourself with Governance Processes
Understanding governance structures and processes will set you apart. Research the governance framework relevant to the organization and be ready to discuss how you can contribute to improving these functions.
✨Embody the Brand Values
The organization values accountability, honesty, and versatility. Prepare to give examples of how you embody these values in your work ethic and interactions with colleagues, as this will resonate well with the interviewers.
