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For Companies At a Glance
- Tasks: Support new executives with admin tasks, travel arrangements, and meeting coordination.
- Company: Join Google DeepMind, a leader in AI innovation and ethical technology.
- Benefits: Flexible work environment, career development opportunities, and a supportive team culture.
- Why this job: Make a real impact by helping leaders thrive in a fast-paced, dynamic setting.
- Qualifications: Experience in admin roles, strong organisational skills, and a proactive attitude.
- Other info: Diverse and inclusive workplace committed to personal and professional growth.
The predicted salary is between 36000 - 60000 £ per year.
We are looking for two experienced Administrative Business Partners to join our 12-month flex program, focused on the crucial onboarding of new Google DeepMind executives. In this 'touch and go' role, you will provide expert administrative support during their initial 3+ months, directly contributing to their successful integration. This is an ideal role for someone who enjoys a fast-paced, flexible environment and excels at supporting senior leaders across various teams and areas.
About Us
Artificial Intelligence could be one of humanity’s most useful inventions. At Google DeepMind, we are a team of scientists, engineers, machine learning experts and more, working together to advance the state of the art in artificial intelligence. We use our technologies for widespread public benefit and scientific discovery, and collaborate with others on critical challenges, ensuring safety and ethics are the highest priority.
The Role
- Perform a wide range of E/ABP tasks on a rotating basis, including managing complex calendars, booking travel, creating expense reports, organizing events, and scheduling facilities and equipment.
- Seamlessly onboard/ramp-up and offboard new executives, adjusting and pivoting as needed to meet evolving needs.
- Provide meeting support by circulating agendas, capturing notes, and ensuring action items are followed up on.
- Arrange domestic and international travel, including hotel reservations, flight check-in, visas, and detailed itineraries.
- Handle financial administration such as compiling expense claims, approving purchase orders, and managing reimbursements.
- Act as a point of contact, managing incoming requests and heavy email correspondence.
- Build efficiency and effective responsiveness into operations, suggesting ideas for continuous improvement and helping to define new operational strategies.
- Collate and track actions and deliverables.
- Establish exemplary trust with executive leaders and partners, making decisions on their behalf using excellent judgment and discretion.
- Develop strong working relationships with each leader by thinking ahead, handling priorities, anticipating needs and future challenges, and proposing solutions to enable effective decision-making.
- Understand key stakeholders and build/maintain effective working relationships across the organization.
About You
- You are a resilient Assistant, with experience working in a fast-paced environment.
- You are energetic, enthusiastic and have a keen interest to continue to develop your career in supporting and enabling others.
- Colleagues describe you as positive, warm, kind, trustworthy and efficient; with a can-do attitude, willingness to learn and a strong desire to grow.
- Passionate about supporting and enabling others, motivated by Leader support.
- Proactive, you are a self-starter and a naturally strong problem-solver; you can anticipate what needs to be done without guidance.
- Highly organised, you manage priorities well; juggling and handling multiple deadlines and tasks efficiently, whilst being able to manage expectations in a thoughtful way.
- Can adapt quickly to changing demands and embrace ambiguity.
- Able to demonstrate administrative excellence, you have an acute and exceptional attention to detail.
- Solid communicator and active listener; you exhibit a high EQ.
- Able to build relationships across teams and foster trust.
- Collaborative and thrive in a team environment.
- Proactively seek out time-saving solutions and tools.
- Open to new ways of working, curious and dedicated to continuous improvement for yourself and the team.
- Experience with Google Suite is preferable but not crucial.
Note: In the event your application is successful and an offer of employment is made to you, any offer of employment will be conditional on the results of a background check, performed by a third party acting on our behalf.
At Google DeepMind, we value diversity of experience, knowledge, backgrounds and perspectives and harness these qualities to create extraordinary impact. We are committed to equal employment opportunity regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, pregnancy, or related condition (including breastfeeding) or any other basis as protected by applicable law. If you have a disability or additional need that requires accommodation, please do not hesitate to let us know.
Administrative Business Partner employer: The Rundown AI, Inc.
Contact Detail:
The Rundown AI, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Business Partner
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Google DeepMind on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative roles. Think about how you can showcase your organisational skills and adaptability, as these are key in a fast-paced environment like this.
✨Tip Number 3
Show off your problem-solving skills during interviews. Share specific examples of how you've tackled challenges in previous roles. This will demonstrate your proactive nature and ability to think on your feet.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in being part of the Google DeepMind team.
We think you need these skills to ace Administrative Business Partner
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrative Business Partner role. Highlight your experience in managing complex calendars and supporting senior leaders, as this will show us you understand what we're looking for.
Show Off Your Organisational Skills: In your application, give examples of how you've successfully managed multiple tasks and deadlines in a fast-paced environment. We want to see that you can juggle priorities like a pro!
Be Proactive: Demonstrate your proactive nature by sharing instances where you anticipated needs or solved problems without being asked. This is key for us, as we value self-starters who can think ahead.
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can't wait to hear from you!
How to prepare for a job interview at The Rundown AI, Inc.
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Administrative Business Partner. Familiarise yourself with tasks like managing complex calendars and arranging travel. This will help you speak confidently about how your skills align with the role.
✨Showcase Your Problem-Solving Skills
Be prepared to discuss specific examples where you've anticipated needs or solved problems in a fast-paced environment. Highlighting your proactive nature and ability to adapt quickly will resonate well with the interviewers.
✨Build Rapport with Interviewers
During the interview, focus on building a connection with your interviewers. Use active listening and engage with their questions. Demonstrating your warm and trustworthy personality can set you apart as someone who would fit well within their team.
✨Prepare Questions That Matter
Have a few thoughtful questions ready to ask at the end of your interview. Inquire about the team dynamics or how success is measured in the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
