Administrative Coordinator

Overview

Location: London (Hybrid – office-based, Monday–Thursday)

Apply by: 27 February — interviews ongoing

Are you a highly organised, proactive administrator looking to build experience at the heart of a purpose-driven organisation? Join the RSA as an Administrative Coordinator in the Chief Executive’s Office, supporting the Executive Assistant to the CEO and contributing to the smooth running of one of the most visible and influential teams in the organisation.

The Opportunity

This is a unique chance to work at the centre of the RSA’s leadership, gaining insight into executive-level operations, governance, and strategic priorities. Working closely with the Executive Assistant to the CEO, you’ll support day-to-day activity across the CEO’s office, liaise with senior stakeholders, Trustees, Fellows, and external partners, and play a key role in delivering a professional, well-organised executive function. If you’re detail-driven, discreet, and thrive in a fast-paced environment — with an interest in social impact, governance, or executive support — this role offers an excellent foundation for your next career step.

What you’ll do:

• Provide high-quality administrative support to the Executive Assistant to the CEO.
• Support CEO travel bookings, itineraries, and logistics.
• Prepare for executive meetings, including room bookings, materials, and catering.
• Process invoices, receipts, and expense claims.
• Meet and greet CEO guests, ensuring a professional and welcoming experience.
• Support the planning and delivery of key events, including Board meetings, staff away days, and public RSA events.
• Conduct light research and competitor analysis, summarising insights to inform decision-making.
• Assist with planning, drafting, and scheduling LinkedIn content for the CEO.
• Liaise with senior colleagues, Trustees, Fellows, and external partners.
• Provide flexible and ad hoc support during busy periods.

Who you are:

• Highly organised, proactive, and detail-oriented.
• Calm, professional, and discreet, with excellent judgement.
• Confident managing multiple priorities in a fast-moving environment.
• Personable and comfortable working with senior and high-profile stakeholders.
• Values-driven, inclusive, and committed to social impact.
• Educated to A level or equivalent, or with relevant administrative experience.
• Strong working knowledge of Microsoft Office (Outlook, PowerPoint, Excel).
• Confident using Microsoft Teams and Zoom.
• Experience using social media professionally, particularly LinkedIn.
• Demonstrable organisational and administrative experience.
• Experience supporting senior leaders or C-suite roles (or transferable experience) is desirable.
• Excellent written and verbal communication skills.

How to Apply

Please submit your application through the RSA website: Click “Quick Apply” on our recruitment page. Answer the required application questions (no cover letter needed). We review applications and conduct interviews on a rolling basis, so we may close the vacancy early. Early applications are encouraged.

Inclusion at the RSA

As a social change organisation, we believe everyone — regardless of visible or invisible difference — should feel welcomed and able to contribute to creating a better future. You can read our full inclusion statement on our website. Please let us know if you require any reasonable adjustments at any stage of the recruitment process.

We offer a generous and supportive package, including: Free RSA Fellowship during employment.