At a Glance
- Tasks: Support the finance team with purchase ledger and payment processing tasks.
- Company: Join a dynamic organisation dedicated to excellent financial administration.
- Benefits: Competitive salary, hybrid working options, and opportunities for career growth.
- Other info: Located in central London with a vibrant team culture.
- Why this job: Kickstart your finance career in a supportive and collaborative environment.
- Qualifications: A Level education or recent graduate with enthusiasm for finance.
The predicted salary is between 28000 - 34000 £ per year.
To support the finance team in providing an excellent financial administration service. The role focuses on the purchase ledger and the purchase order system, along with any other duties as necessary within the department.
Responsibilities & tasks:
- To check the authorisation and coding of payments proposed by staff in the Society and ensure that such payments are loaded accurately onto the Society's accounting package in a timely manner.
- To match invoices to valid purchase orders and ensure that such invoices are paid when goods have been received in line with the Society's authorisation and receipting policies.
- To review and process Direct Debits & Standing Orders on a monthly basis.
- To assist with month end and year end tasks (e.g. accruals, prepayments, trade creditor balances, related party transactions).
- To reconcile the purchase ledger for month end close.
- To carry out processing of internet banking payments.
- To carry out international payments via Convera.
- To gain appropriate authorisation for and produce payment runs, through Xledger and other methods.
- To ensure that all transactions from the credit card statements are correctly authorised and posted on a monthly basis.
- To deal with supplier queries and ensure that supplier records are properly maintained.
- To monitor the finance inbox: action new queries regularly.
- To assist with other transactions and procedures within the finance section as required.
- To file and archive purchase ledger documents.
- To assist the financial analyst, sales ledger with clearing bank suspense items.
- To carry out bulk grants payments each month in a timely manner.
- Work on projects to make the role more efficient.
Key knowledge, skills, qualifications, experience required for role:
Essential:
- Educated to A Level standard with relevant Accounts Payable experience, or a recent graduate looking to begin a career in finance.
- Enthusiasm to learn and develop a career in finance.
- Strong numerical knowledge with at least GCSE Maths Grade 5/B or equivalent.
- Good communication and interpersonal skills to maintain internal and external relationships.
- Good organisation and time management with the ability to be accurate and work to deadlines.
- Able to learn quickly and work independently when necessary.
- Able to use initiative and establish own priorities.
Desirable:
- Understanding of the Charity sector accounting is favourable but not essential.
- Experience and knowledge of VAT is favourable but not essential.
- Experience using accounting and finance systems.
- Proficiency in Excel.
Key Indicators:
- Effective & efficient, self-motivated, confident.
- Collaborative, shares knowledge, situational & organisational awareness.
- Quality focus, prioritising, results focus.
- Accuracy, attention to detail, problem solving.
- Adaptable, flexible, dealing with new situations.
- Diplomatic, builds rapport, customer focus and stakeholder engagement.
Accounts Payable Assistant employer: The Royal Society
Join a dynamic finance team at our prestigious location on Carlton House Terrace, London, where we prioritise employee growth and development. We offer a supportive work culture that values collaboration and innovation, alongside competitive salaries and the flexibility of hybrid working arrangements. As an Accounts Payable Assistant, you'll have the opportunity to enhance your skills in a meaningful role while contributing to our mission in the charity sector.
