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- Tasks: Provide high-level support to the Chief Executive and Leadership Team, managing schedules and communications.
- Company: Join a unique charity supporting serving and former Royal Navy personnel in a close-knit team.
- Benefits: Enjoy 29 days annual leave, early finishes on Fridays, and a cycle to work scheme.
- Why this job: Make a real difference while developing your skills in a supportive environment.
- Qualifications: Experience as an Executive Assistant with strong organisational and time management skills.
- Other info: We value diversity and welcome applications from all backgrounds, including the Armed Forces community.
The predicted salary is between 35000 - 40000 Ā£ per year.
The Executive Assistant will provide high-level administrative, organisational, and strategic support to the Chief Executive, Directors, and Leadership Team. The post holder will ensure effective coordination, communication, and prioritisation of activities, manage schedules and support key strategic priorities.
The Royal Naval Benevolent Trust is a Royal Navy & Royal Marine charity that gives help, in cases of need, to serving and former Royal Naval ratings and Royal Marines. We also help their partners, children and some others connected with them. The RNBT has a 'familyārun' feel and we have carefully created a supportive, friendly and closeāknit team, making it a unique and very special place to work.
Key responsibilities will include but not be limited to:
- Provide highālevel administrative and strategic support to the Chief Executive and Directors, anticipating priorities and ensuring seamless coordination.
- Manage the Chief Executive's diary, schedule meetings, and coordinate travel and logistics to maximise efficiency.
- Prepare and proofread correspondence, briefings, reports, and presentations to a high standard.
- Handle sensitive and confidential matters with the utmost discretion, integrity, and professionalism.
- Coordinate all aspects of meetings, including planning annual schedules, preparing agendas, and collating and distributing papers.
- Contribute to business planning, impact measurement, dashboards, KPIs, and data reporting cycles.
- Provide research, analysis, and preparation of materials to support informed executive and trustee decisionāmaking.
- Ensure the efficient operation of the Executive Office through effective document management, filing systems, and digital processes.
- Administer IT access, file structures, and onboarding/offboarding procedures, ensuring security, continuity, and value for money.
- Manage and maintain all nonāHR, Health & Safety and nonāclinical policies, ensuring they are compliant, current, and easily accessible.
- Act as a trusted point of contact for the Chief Executive and Leadership Team, fostering strong, professional relationships with Trustees, colleagues, and external stakeholders.
- Promote a culture of trust, transparency, and collaboration, serving as a positive ambassador for The RNBT's mission and purpose.
About you
Weāre looking for someone who has:
- Proven experience as an Executive Assistant, or senior administrator supporting senior leadership.
- Excellent organisational and time management skills, with the ability to manage multiple priorities effectively.
- Proven experience working in a fastāpaced, complex environment, ideally within a charity or notāforāprofit organisation.
- Proficient in Microsoft Office (Excel, Word, PowerPoint) and confident using digital collaboration tools (Teams, SharePoint, etc.).
- Demonstrated integrity, discretion, and the ability to maintain the highest levels of trust and professionalism.
- Understanding of governance, board management, or compliance processes.
- Experience supporting impact reporting, project management, or strategic planning.
- Knowledge of the Royal Navy, military culture, and the needs of veterans.
- Experience of reporting to Chief Executive or Board level.
Personal Values:
- Upholds The RNBT's values of Courage, Clarity, Commitment, and Community, acting with integrity, honesty, and respect to build trust across all relationships.
- Compassionate and committed to improving the lives of those who have served in the Royal Navy.
- Proactive, adaptable, and calm under pressure with a handsāon, solutionāfocussed approach.
- Collaborative, teamāfocused, and committed to equality, diversity, and inclusion.
- Highly organised with strong attention to detail, able to manage competing priorities effectively.
- Committed to personal development and continuous improvement.
What we offer
In addition to a competitive salary, we offer a generous suite of benefits to our employees including:
- 29 days annual leave plus public holidays
- Cycle to work scheme
- Early finish on Fridays
- Free onāsite parking
- Eligible for blue light card
As a Silver accredited Armed Forces Covenant signatory, we are committed to supporting the Armed Forces community and recognising the value that serving personnel, reservists, veterans, and military families bring to our organisation. We welcome applications from all members of the Armed Forces community and are committed to ensuring fair treatment throughout the recruitment process.
We are proud to be a Disability Confident Committed Employer.
If you would like to find out more about working for The Royal Naval Benevolent Trust please contact us at hr@rnbt.org.uk or visit www.rnbt.org.uk
Closing date for applications is Midday Friday 6 February 2026.
Executive Assistant in Portsmouth employer: The Royal Naval Benevolent Trust
Contact Detail:
The Royal Naval Benevolent Trust Recruiting Team
StudySmarter Expert Advice š¤«
We think this is how you could land Executive Assistant in Portsmouth
āØTip Number 1
Network like a pro! Reach out to your connections in the charity sector or even those who have worked with the Royal Navy. A friendly chat can sometimes lead to opportunities that arenāt even advertised.
āØTip Number 2
Prepare for the interview by researching the RNBTās mission and values. Show us youāre not just another candidate; demonstrate how your personal values align with ours. We love a good fit!
āØTip Number 3
Practice your organisational skills before the interview. You might be asked how youād handle multiple priorities, so come armed with examples of how youāve juggled tasks in the past. We want to see that you can keep calm under pressure!
āØTip Number 4
Donāt forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in our minds as we make our decision.
We think you need these skills to ace Executive Assistant in Portsmouth
Some tips for your application š«”
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience as an Executive Assistant. Use keywords from the job description to show that you understand what we're looking for.
Showcase Your Skills: Donāt just list your skills; give examples of how you've used them in previous roles. Whether it's managing a busy diary or preparing high-level reports, we want to see how you can bring value to our team.
Be Professional Yet Personable: While we appreciate professionalism, donāt be afraid to let your personality shine through. Weāre a close-knit team, so showing us who you are can help you stand out in the application process.
Apply Through Our Website: For the best chance of success, make sure to apply directly through our website. This way, your application will go straight to us, and we can review it promptly!
How to prepare for a job interview at The Royal Naval Benevolent Trust
āØKnow Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with the key tasks mentioned in the job description, such as managing schedules and preparing reports. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
āØShowcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple priorities in a fast-paced environment. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your ability to stay organised and efficient under pressure.
āØDemonstrate Discretion and Integrity
As an Executive Assistant, you'll handle sensitive information. Be prepared to talk about situations where you've maintained confidentiality and acted with integrity. This will reassure the interviewers that you can be trusted with important matters.
āØConnect with Their Mission
Research the Royal Naval Benevolent Trust and its mission. Show your passion for supporting the Armed Forces community and how your values align with theirs. This connection can set you apart from other candidates and demonstrate your commitment to their cause.
