At a Glance
- Tasks: Transform and manage a historic archive's data for future generations.
- Company: Join the Royal Collection Trust, a leader in preserving history.
- Benefits: Enjoy 25-30 days leave, flexible working, and a generous pension plan.
- Other info: Collaborative environment with opportunities for personal and professional growth.
- Why this job: Make a real impact on preserving royal history while developing your skills.
- Qualifications: Experience with collections management systems and strong data skills required.
The predicted salary is between 30000 - 40000 £ per year.
Hours of work: 37.5 hours per week, Monday - Friday
About the role
It’s shaping the future of a world-renowned archive. It’s playing a key role in a major transformation. And it’s the satisfaction of bringing order, clarity and innovation to a historic collection. The Royal Archives hold an extraordinary collection of material documenting the history of the Monarchy over centuries. As the Archives System Coordinator, you will play a pivotal role in preparing this unique collection for the future, helping to refine, enhance and migrate its data into a new system architecture. You’ll ensure that records are accurate, accessible and preserved to the highest standards, supporting both current operations and long-term stewardship.
Key Responsibilities
- Review, enhance and rationalise data within the current Collection Management System, ensuring records are accurate, consistent and prepared for migration.
- Identify recurring data issues and implement solutions, including bulk updates, improved validation rules and standardisation of datasets.
- Support test migration activities, resolving data issues and ensuring successful transfer into the new system architecture.
- Develop specialist knowledge of the Royal Archives’ data, systems and structures, building a detailed understanding of how information is managed and used.
- Support system testing and validation, ensuring new functionality and workflows meet operational requirements.
- Assist with the integration of the new system with related platforms, including digital asset storage and web publishing systems.
- Build expert knowledge of the new system architecture through training and hands-on involvement.
- Deliver tailored training to users, supporting the successful rollout and adoption of new systems across the team.
- Liaise with colleagues and stakeholders to ensure a smooth transition and strong engagement throughout the project.
In all you do, you will take pride in contributing to the evolution of this exceptional archive.
About You
With advanced experience of working with collections management systems in a museum or archive environment, you understand how complex data is structured, maintained and improved. You have proven experience working with datasets and databases, including detailed querying and understanding the impact of data changes at scale. Highly detail-oriented, you ensure accuracy and consistency when working with large volumes of information. You bring a strong understanding of data risks, including security, integrity and controlled terminology. Technically confident, you have excellent IT skills, with strong working knowledge of Microsoft Excel. Experience and understanding of system development and testing, and of developing and maintaining system documentation. Well organised and methodical, you approach problem solving in a structured, logical way while managing competing priorities. With excellent communication and interpersonal skills, you build effective relationships and work collaboratively with a wide range of stakeholders. You are confident working independently and delivering training, supporting others in adopting new systems and processes. Experience working on specific data migration projects would be advantageous, as would experience working with coding software.
This is your opportunity to use your expertise to support the transformation and long-term preservation of a remarkable collection.
What we can offer
We know that to deliver our best work we need to feel at our best. That’s why at the Royal Household we offer a generous benefits package designed to support your wellbeing and life priorities.
- Enjoy 25 days annual leave, rising to 30 days (plus bank holidays) dependent on the length of time you have worked for us.
- Flexible and hybrid working varies across different roles, and we’ll discuss the options available to you that will suit both your job requirements and individual preferences.
- Our excellent non-contributory pension plan (we’ll contribute 15% and you can contribute more if you wish) is highly valued by our employees, as is complimentary lunch on-site to keep you fuelled throughout the day.
- We also offer a range of leave options to support your life priorities, such as parental pay and leave and volunteering days, as well as benefits to support your physical and mental wellbeing.
- Other perks include 20% off at our Royal Collection Trust Shops and complimentary admission tickets across all our locations, along with many more employee discounts.
Find out more about the full range of benefits available to our employees.
Archives System Coordinator in Windsor employer: The Royal Household
At the Royal Collection Trust, we pride ourselves on being an exceptional employer that values the well-being and growth of our employees. As an Archives System Coordinator, you will not only contribute to the preservation of a historic collection but also enjoy a generous benefits package, including flexible working options, a robust pension plan, and opportunities for professional development. Our supportive work culture fosters collaboration and innovation, making it a truly rewarding place to advance your career while making a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Archives System Coordinator in Windsor
✨Tip Number 1
Network like a pro! Reach out to people in the archives and museum sector, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your experience with collections management systems and data migration projects. Be ready to share specific examples of how you've tackled challenges in the past.
✨Tip Number 3
Prepare for interviews by researching the Royal Collection Trust and their current projects. Tailor your answers to show how your skills align with their mission and how you can contribute to the transformation of their archive.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in being part of the Royal Collection Trust team.
We think you need these skills to ace Archives System Coordinator in Windsor
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience with collections management systems. We want to see how your skills align with the role of Archives System Coordinator, so don’t hold back on showcasing your relevant expertise!
Showcase Your Attention to Detail:Since this role requires a high level of accuracy, it’s essential to demonstrate your attention to detail in your application. Use specific examples from your past work where you ensured data integrity or resolved complex data issues.
Highlight Your Technical Skills:We’re looking for someone who is technically confident, especially with Microsoft Excel and data migration projects. Be sure to mention any relevant software or tools you’ve used, and how they’ve helped you in previous roles.
Apply Through Our Website:To make sure your application gets the attention it deserves, apply directly through our website. It’s the best way for us to receive your details and keep track of your application throughout the process!
How to prepare for a job interview at The Royal Household
✨Know Your Data Inside Out
Before the interview, dive deep into your understanding of collections management systems. Be ready to discuss specific examples of how you've enhanced and rationalised data in previous roles. This will show that you’re not just familiar with the concepts but have practical experience that aligns with the job.
✨Showcase Your Problem-Solving Skills
Prepare to share instances where you've identified data issues and implemented solutions. Think about how you approached these challenges methodically and what the outcomes were. This will demonstrate your analytical skills and your ability to manage competing priorities effectively.
✨Communicate Clearly and Confidently
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly. Use examples from your past experiences to illustrate how you’ve built effective relationships and delivered training. This will highlight your interpersonal skills and your ability to work collaboratively.
✨Be Ready for Technical Questions
Brush up on your IT skills, especially with Microsoft Excel and any coding software you might have used. Expect questions about system development and testing, and be prepared to discuss how you’ve contributed to similar projects in the past. This will show that you’re technically confident and ready to hit the ground running.
