At a Glance
- Tasks: Support the Chief Executive with admin, diary management, and event coordination.
- Company: Fast-paced events company focused on growth and innovation.
- Benefits: Competitive salary, professional development, and dynamic work environment.
- Other info: Join a vibrant team and enjoy opportunities for career advancement.
- Why this job: Be at the heart of decision-making and help shape exciting events.
- Qualifications: Experience as a PA, strong organisational skills, and discretion.
The predicted salary is between 30000 - 40000 £ per year.
A Personal Assistant to provide comprehensive, administrative and organisational support to the Chief Executive, ensuring the efficient and effective operation within a fast-paced, growing events company. The role requires sound judgement, discretion, and the ability to work within competing priorities while supporting strategic and operational delivery.
Key Duties
- Day-to-day ownership of the Chief Executive’s diary
- Booking and co-ordinating meetings, travel, and logistics end-to-end
- Acting as first point of contact for routine enquiries
- Co-ordinate internal and external meetings, including hosting of guests and taking minutes
- Track actions arising from meetings and ensure timely completion
- Prepare briefing packs using available information
- Manage correspondence (post, email, other platforms) and information flow
- Make connections where executive team involvement is required
- Liaise with internal teams to ensure alignment on key priorities and deadlines
- Assist in organising company events and support delivery of key business projects
- Arrange complex travel itineraries and accommodation, often aligned to event schedules
- Maintain relationship with external providers e.g. travel agents, stationery suppliers etc
- Prepare expenses claims for settlement and credit card reconciliations
- Monitor use of travel and accommodation budgets
- Support maintenance of the Chief Executive’s stakeholder and compliance records
- Co-ordinate Chief Executive (and BSUP team) input to event guestlists
- Manage gift and stationery stock
- Provide on-site support at key events where required
- Organises within known priorities, resolves routine issues, applies judgement within agreed scope.
Requirements
- Proven experience as a PA at senior level
- Exceptional organisational and time-management skills
- Strong written and verbal communication abilities
- High level of discretion and confidentiality
- Proactive, able to anticipate needs, strong attention to detail and problem-solving capability
- Professional, resilient, team player with emotional intelligence
- Good understanding of protocol and precedent
- Knowledge of database management and principles of data protection
PA to the Chief Executive employer: The Royal Edinburgh Military Tattoo (Charities) Ltd
Join a dynamic and fast-paced events company that values its employees by fostering a supportive work culture and offering ample opportunities for professional growth. As a Personal Assistant to the Chief Executive, you will play a crucial role in ensuring operational efficiency while enjoying a collaborative environment that encourages innovation and teamwork. With competitive benefits and a commitment to employee development, this position is perfect for those seeking meaningful and rewarding employment.
Contact Details:
The Royal Edinburgh Military Tattoo (Charities) Ltd Recruitment Team
