At a Glance
- Tasks: Support event teams by managing equipment, lost property, and accreditation.
- Company: Join a vibrant team at Edinburgh Castle for exciting events.
- Benefits: Gain valuable experience in event management and teamwork.
- Other info: Temporary role with flexible hours and great networking opportunities.
- Why this job: Be part of thrilling events and make a difference behind the scenes.
- Qualifications: Experience in events or accreditation roles is a plus.
The predicted salary is between 12 - 15 £ per hour.
A key role in our venue team, as an onsite administrator you will collate, manage and report on venue and event equipment, lost property, prohibited items and accreditation. This is a temporary position from 2 July 2026 to 4 September 2026. During off-peak periods, you will work a minimum of 24 hours on a rota basis between 10:00-17:00 daily Monday to Saturday. During peak periods, you will work 38.25 hours, also on a rota basis, between 10:00-00:30 daily Monday to Saturday. During your employment there will be two key peak periods, Castle Concerts running from 10-19 July (includes 1 Sunday), and The Tattoo 5-29 August.
Job Purpose Summary
Based at the venue at Edinburgh Castle, you will play a pivotal role in supporting our event and accreditation staff. The role involves managing and accurately recording the distribution and return of venue and event equipment, lost property, prohibited items and accreditation passes. You will also be responsible for collating data from the various venue teams and feedback to your line manager.
Key Duties
- Assist with the printing of additional accreditation passes including performer, staff and vehicle passes.
- Conduct accreditation checks of staff and contractors.
- Complete lost accreditation pass statements and submit to Event Team.
- Distribute and recover event equipment from staff.
- Maintain a register of all equipment distributed, identifying any missing equipment on a nightly basis for follow up – including radios and accessories.
- Ensure that all equipment is accounted for at the end of the event, and flag to your line manager any missing equipment.
- Manage stock control of event items, ensuring that adequate stock levels are always maintained.
- Manage incoming lost property and prohibited items in accordance with procedural requirements.
- Support individuals who are required to complete incident reports.
- Collate timesheet data on behalf of Supervisors.
- Follow security and safety procedures.
- Liaise and work alongside the Accreditation Assistant.
- Maintain a clean and tidy accreditation unit.
- Proficient in all Microsoft packages.
- Good attention to detail and ability to accurately record information.
- Excellent communication skills – both written and verbal literacy.
- Approachable and helpful, with a positive attitude.
- Previous experience of working in events in accreditation or similar roles.
Deadline for applications is Sunday 12 April 2026.
Event Office Assistant in Edinburgh employer: The Royal Edinburgh Military Tattoo (Charities) Ltd
Join our dynamic team at Edinburgh Castle, where we pride ourselves on fostering a supportive and collaborative work environment. As an Event Office Assistant, you will benefit from flexible working hours during both peak and off-peak periods, allowing for a balanced work-life experience. With opportunities for personal growth and development in the vibrant events sector, this temporary role offers a unique chance to contribute to memorable experiences in one of Scotland's most iconic venues.
Contact Details:
The Royal Edinburgh Military Tattoo (Charities) Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Event Office Assistant in Edinburgh
✨Tip Number 1
Get to know the venue! Familiarise yourself with Edinburgh Castle and its layout. This will not only help you feel more confident during interviews but also show your genuine interest in the role.
✨Tip Number 2
Network like a pro! Attend events or meet-ups related to the industry. Connecting with people can lead to insider info about job openings and give you a leg up when applying.
✨Tip Number 3
Practice makes perfect! Prepare for potential interview questions by rehearsing your answers. Focus on your previous experience in events and how it relates to the role of Event Office Assistant.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to apply directly!
We think you need these skills to ace Event Office Assistant in Edinburgh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience, especially in event management or accreditation roles. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your achievements!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re excited about the Event Office Assistant role and how you can contribute to our team. Keep it friendly and professional – we love a good personality!
Show Off Your Skills:We’re keen on attention to detail and communication skills, so make sure to mention any relevant experiences that demonstrate these abilities. Whether it's managing equipment or liaising with teams, let us know how you’ve excelled in similar situations.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at The Royal Edinburgh Military Tattoo (Charities) Ltd
✨Know Your Role Inside Out
Make sure you thoroughly understand the job description and responsibilities of the Event Office Assistant. Familiarise yourself with the key duties, such as managing equipment and accreditation passes, so you can confidently discuss how your skills align with these tasks.
✨Showcase Your Attention to Detail
Since this role requires a keen eye for detail, prepare examples from your past experiences where you've successfully managed data or equipment. Be ready to explain how you ensure accuracy in your work, especially when it comes to recording information and managing stock control.
✨Demonstrate Your Communication Skills
Excellent communication is crucial for this position. Think of instances where you've effectively communicated with team members or clients. Practice articulating your thoughts clearly, as you'll need to convey information accurately to your line manager and colleagues.
✨Prepare for Scenario Questions
Expect questions that assess how you'd handle specific situations, like dealing with lost property or conducting accreditation checks. Prepare by thinking through potential scenarios and how you would approach them, showcasing your problem-solving skills and ability to follow procedures.
