Associate Programme Coordinator

Pay: This range is provided by The Royal Ballet School. Your actual pay will be based on your skills and experience – talk with your recruiter to learn more.

Contract Terms:

• Hours: 28 hours per week over 4 days (Fridays are compulsory). Evening and weekend work, where required, will be compensated via TOIL.
• Location: Upper School, Covent Garden (with occasional travel to White Lodge, Richmond Park and other Associate Centres).
• Start Date: March/April 2026
• Duration: Permanent

Overview: To coordinate the delivery of the Royal Ballet School Associate Programme, working closely with the Head and Artistic Manager of the Associate Programme. A perfect role for a confident, experienced, and highly organised administrator seeking to manage their own projects. You will have strong experience of project delivery, be adept at building relationships with external stakeholders such as partner organisations and committed to providing high quality access and training opportunities to teachers, students and the wider dance community. A flexible and supportive attitude is key to ensuring that all work is delivered to a consistent high standard.

Main Duties:

• Support in coordinating a range of activities for the Associate Programme including events, workshops and weekly classes and annual White Lodge Fair performances.
• Manage all administration for Associate Online Programmes including planning and scheduling, organising staff, payments, invoices, timesheets and communications, ensuring consistency in delivery and completing post‑activity administration.
• Manage all administration for Associate Insight classes and Primary Insights classes at Associate centres.
• Coordinate the Pre‑General rehearsals for the Associate students, liaising with the Associate Artistic Manager and Royal Opera House team members as necessary.
• Coordinate the delivery of student development plans to Associate families, ensuring that information is stored correctly and liaise with Associate teachers to meet deadline timeframes.

Collaborations:

• The Associate Lead and managers to ensure all administration is processed efficiently and consistently to meet programme deadlines.
• The Site Operations team to arrange building requirements for in‑house events and ensure that health and safety procedures are adhered to.
• The Marketing and Communications Manager to produce marketing information for print, website and publicity regarding specific programmes and activities, ensuring timely and clear communications surrounding the department’s work both internally and externally.
• Support the Head of Associate Programme, Associate Artistic Manager, Associate Lead with scheduling all programme activities.
• Work in conjunction with the Associate Lead in making efficient use of the database and utilising online technology to streamline data processing, making a more efficient service.
• Support other programmes within the Training and Access department and other areas of the School with internal events and performances where time permits.
• Any other duties as may reasonably be required and that fall within the scope and range of the job.

Person Specification:

• Excellent, proven administration experience ideally gained in an environment with multiple programmes in a busy and varied office.
• Proven experience of project delivery from conception to completion ideally gained in the arts.
• Excellent organisational skills with experience of prioritising work and managing conflicting deadlines.
• Clear knowledge of, or interest in ballet and/or dance in education.
• Demonstrable experience of event management involving young people.
• Capable of supporting a large team in a variety of areas as well as working independently and autonomously when the job requires.
• Excellent interpersonal and communication skills, able to build supportive relationships with internal and external stakeholders.
• Able to represent the school at event days and confidently promote the work of the department.
• Strong working knowledge of Windows PC systems and Microsoft Office programs.
• Familiar with database systems or experience of learning new systems quickly.
• Willing to work collaboratively within the department and externally.
• Flexible attitude towards duties and working patterns in order to fulfil the requirements of the role: weekend work, including Friday evenings is regularly required during term time.
• Willing to travel and work unsociable hours.
• A commitment to providing high quality educational opportunities for young people in a wide range of contexts.
• Empathy with and a commitment to the aims and ethos of the School.
• Educated to degree level in dance or the arts.
• Experience of working in an arts or educational organisation.

Safeguarding Duties & Responsibilities: The School is committed to safeguarding and promoting the welfare of children and young people and recognises that safeguarding and promoting the welfare of children is everyone’s responsibility. The School expects all staff and volunteers to share this commitment to children’s safeguarding and to share this child‑centred approach. This approach means that staff must consider, at all times, what is in the best interests of the child. Additionally, the following is expected of all staff:

• To uphold the School’s policies relating to safeguarding and child protection, behaviour, health and safety and all other relevant policies.
• To promote and safeguard the welfare of children and young persons for whom you are responsible and come into contact with.
• To report any safeguarding concerns using the relevant channels, such as informing the Designated Safeguarding Lead, in a timely and appropriate manner.
• To ensure full compliance with all statutory regulations, particularly the most recent Keeping Children Safe in Education, and to communicate concerns to the Designated Safeguarding Lead, other relevant staff of The Royal Ballet School or local children’s services as appropriate.

Commitment & Diversity: We are committed to creating an environment where all our employees feel part of our team and can flourish, regardless of their background. We’re proud to be an inclusive workplace that promotes and values diversity.