At a Glance
- Tasks: Manage diaries, process documents, and liaise with patients and healthcare teams.
- Company: Join a compassionate healthcare team in Birmingham.
- Benefits: Negotiable rates, supportive environment, and opportunities for professional growth.
- Other info: Must have the right to work in the UK; no visa sponsorship available.
- Why this job: Make a real difference in patient care while developing your administrative skills.
- Qualifications: Experience as a Medical Secretary or similar role, strong typing and organisational skills.
The predicted salary is between 25000 - 30000 £ per year.
We are seeking a dedicated and compassionate Medical Secretary to join our team in Birmingham. This is an excellent opportunity for professionals who are passionate about working as a Health professional.
Key Responsibilities:
- Typing & Document Processing: Prepare clinical letters, reports, discharge summaries, and medical documentation using digital dictation systems. Format and process professional correspondence for clinicians and healthcare teams. Assist with specialised documentation such as research or academic materials when required.
- Diary & Appointment Management: Manage complex diaries for consultants, psychologists, and clinical teams. Coordinate patient appointments and clinic schedules. Maintain accurate and efficient appointment systems.
- Minute Taking: Attend clinical team meetings and multidisciplinary case conferences. Record and prepare formal meeting minutes and distribute them appropriately.
- Patient & External Liaison: Act as a key contact for patients, carers, GPs, and external organisations. Liaise with healthcare providers and external agencies as needed. Maintain professional and compassionate communication at all times.
- System Administration: Update and maintain Electronic Patient Records (EPR) systems such as PARIS or Insight. Monitor waiting lists and support administrative processes to help meet service targets and KPIs.
- Confidentiality & Compliance: Handle patient information with strict confidentiality in line with Data Protection regulations. Ensure accurate and secure storage of patient records and documentation.
Requirements:
- Previous experience as a Medical Secretary, Healthcare Administrator, or similar role.
- Excellent typing and document formatting skills.
- Strong organisational and diary management abilities.
- Experience with Electronic Patient Record systems (desirable).
- Ability to manage sensitive information with professionalism and discretion.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a multidisciplinary team.
Mandatory Compliance Documents:
- Valid Passport (copy required)
- DBS Check (copy required)
- If you do not hold a British passport, you must provide a valid UK right-to-work share code.
Important Information:
No visa sponsorship is available for this role. Candidates must already have the legal right to work in the UK before applying.
If you are looking for a rewarding role where your expertise is valued and your rates are negotiable, we’d love to hear from you. Please apply below or call us on 0121 270 8878 between 09:00-17:00 Monday to Friday. Email us on team.admin@medicopartners.com for assistance with this job.
Medical secretary (Birmingham) employer: The Rowan Organisation
Join our compassionate team in Birmingham as a Medical Secretary, where your skills will be valued in a supportive work culture that prioritises employee growth and development. We offer competitive rates based on experience, alongside opportunities to engage with healthcare professionals and contribute meaningfully to patient care. Our commitment to confidentiality and compliance ensures a professional environment, making this an excellent place for those seeking a rewarding career in healthcare administration.
StudySmarter Expert Advice🤫
We think this is how you could land Medical secretary (Birmingham)
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare field, attend local events, and join relevant online groups. You never know who might have the inside scoop on a Medical Secretary role in Birmingham!
✨Tip Number 2
Practice your interview skills! Mock interviews with friends or family can help you feel more confident. Focus on showcasing your organisational skills and experience with Electronic Patient Records – these are key for the role!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. Mention something specific from your conversation to remind them why you’re the perfect fit for their team.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to navigate!
We think you need these skills to ace Medical secretary (Birmingham)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience as a Medical Secretary or in similar roles. We want to see how your skills match the key responsibilities listed in the job description, so don’t hold back!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your passion for healthcare and how you can contribute to our team. Keep it professional but let your personality come through.
Showcase Your Skills:Be sure to mention your typing and document formatting skills, as well as your experience with Electronic Patient Record systems. We’re looking for someone who can hit the ground running, so highlight relevant experiences!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at The Rowan Organisation
✨Know Your Stuff
Before the interview, make sure you brush up on your medical terminology and the specific duties of a Medical Secretary. Familiarise yourself with common Electronic Patient Record systems like PARIS or Insight, as this will show your potential employer that you're ready to hit the ground running.
✨Showcase Your Skills
Prepare examples of how you've successfully managed complex diaries or handled sensitive patient information in previous roles. Be ready to discuss your typing speed and document formatting skills, as these are crucial for the job.
✨Practice Professional Communication
Since you'll be liaising with patients, GPs, and external organisations, practice your communication skills. Role-play common scenarios you might encounter, focusing on maintaining professionalism and compassion in your responses.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of documentation you'll be handling, or how they measure success in the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
