Site Services Co-ordinator in Padiham

To co-ordinate and provide practical day to day maintenance, facilities, and statutory compliance services across Romero Catholic Academy Trust schools.

Main Duties and Responsibilities

• Act as a key holder and carry out security procedures for school buildings and grounds, across designated school sites.
• Respond to calls outside normal working hours as a result of break-ins or the setting off of burglar alarms.
• Provide direct support for schools to enable operations in the event of snow, minor flooding or similar emergency situations.
• Deal with enquiries from employees of the Trust, workers and contractors and manage contractor activity on-site.
• Monitor the work of cleaning and maintenance staff to ensure that the school buildings and premises are kept to a high standard of cleaning and repair and are safe for staff, pupils and visitors. Provide hands‑on assistance where required.
• Assume initial responsibility for the resolution of all site‑related issues, identify and prioritise maintenance requirements, and prepare and organise annual maintenance programmes.
• Draw up, or assist in the drawing up, site maintenance plans and specifications for work to be undertaken by contractors and arrange for works to be undertaken.
• Identify building fabric and services defects, diagnose faults and specify repairs to enable effective maintenance.
• Monitor the progress of projects involving outside contractors.
• Monitor the grounds maintenance function, including managing the contract for the provision of grounds maintenance where one exists.
• Undertake general caretaking duties, practical repairs and basic maintenance tasks.
• Ensure all caretaking equipment is safe and in working condition and arrange for their repair as appropriate.
• Arrange for the site services team to carry out first‑line repairs which are not beyond their competence.
• Order and manage equipment and consumables to enable fixes, as required.
• Carry out site assessments to cover maintenance, health & safety, facilities and statutory compliance tests.
• Log, update and manage all activity using the Computer Aided Facilities Management system (‘Iamcompliant’).
• Support and undertake equipment moves/changes as required.

Contractor and Supplier Coordination

• Coordinate contractors.
• Liase with, instruct and manage third‑party suppliers in order to resolve issues.

Health and Safety

• Be responsible for all aspects of health and safety connected with the school premises and site, including the completion of appropriate risk assessments and ensuring compliance with all statutory regulations.
• Monitor the appropriate health and safety procedures in use in the school and report any issues to the Health and Safety Committee.
• Develop and implement policies and procedures in the area of health and safety within the school.
• Ensure that the appropriate staff within the school are fully aware of COSHH legislation.
• Undertake regular testing of the school burglar and fire alarm system and maintain appropriate records.
• Undertake unsupervised checks and tests of building services and systems – such as legionella, fire detection systems, heating systems and alarm systems.
• Undertake periodic H&S inspections and ensure H&S is considered as part of all activities.

Customer Focus

• Promote and provide excellent customer service as part of the wider Estates and Compliance Team.

Additional supporting information – specific to this post

This post does not require a faith commitment within the Roman Catholic Church; however, candidates must be supportive of the ethos, vision and values of the Trust and must not do anything to undermine the faith commitment of the Trust. All staff must sign a Catholic Education Service Contract.

Qualifications and Experience

• NVQ Level 3 in caretaking or a construction‑based trade (or equivalent).
• 5 GCSEs, including Maths and English, Grade C or above (or equivalent).
• IOSH qualification or Health and Safety qualification relevant to the role.
• Full UK driving licence and possess a vehicle to travel between academies.
• Willingness to undertake relevant training and identify own development needs.

Knowledge and Experience

• Experience in a school site supervision, facilities management or maintenance role.
• Knowledge of repairs, maintenance, reactive and planned maintenance.
• Experience of identifying building fabric and services defects, diagnosing faults and specifying repairs to enable effective maintenance.
• Experience of dealing with third‑party suppliers and contractors.
• Knowledge of health and safety compliance tests and checks.
• Knowledge of COSHH guidelines.
• Experience of undertaking unsupervised checks and tests of building services and systems – such as legionella, fire detection systems, heating systems and alarm systems.

Skills and Abilities

• Identifying building fabric and services defects, diagnosing faults and specifying repairs.
• Prioritising and organising personal workload.
• Using initiative to resolve a variety of premises issues safely and cost‑effectively.
• Working proactively with minimal supervision.
• Strong problem‑solving skills.
• Planning and managing minor work tasks to time and within budget.
• Flexible approach and positive attitude towards work (and to working hours, to respond to issues as they arise).
• Effective communication skills (oral and written).
• Good attention to detail.
• Driving and use of own vehicle to travel between sites.

Personal Qualities

• Strong customer focus.
• Act as a positive role model, leading by example.
• Commitment to safeguarding and protecting the welfare of children and young people.
• Commitment to equality and diversity.
• Commitment to health and safety.