H.R. Administrator

An exciting opportunity has arisen for an HR Administrator to join our busy team, supporting the delivery of an efficient and effective HR function. Working 30-37.5 hours per week, you will work as part of a friendly and conscientious HR team and will receive ongoing support and guidance to help you succeed in your role. The role will be mainly based at our Brough Surgery, but the successful candidate must be willing to work at any of our sites.

The successful candidate will have experience in HR administration, a good understanding of HR principles and the importance of discretion and confidentiality, practical experience of working independently and within a team, good IT skills and experience of using computerised recording systems. A formal HR qualification would be an advantage but is not essential. Experience of using SystmOne would also be an advantage.

We are looking for someone who will be open and honest in their approach to work. They will be confident in seeking guidance when unsure and willing to learn from mistakes within a supportive and non-judgemental team. Excellent communication skills and the ability to work to conflicting deadlines while maintaining a keen eye for detail are essential. The ideal candidate will have a strong work ethic and a willingness to welcome change and new ideas.

Main duties of the job

• Support in all aspects of HR administrative duties under the guidance of the Senior HR Advisor and Head of HR & Finance.
• Assist with the recruitment, onboarding and retention of employees and providing HR administrative support across the full employee lifecycle, all while adhering to relevant HR policies and the Practices guidelines.
• General office support where appropriate.
• Assist in providing a Human Resources function under the guidance of the Senior HR Advisor and Head of HR and Finance.
• Assist with occasional PA duties to Head of HR and Finance when required.
• Assist in the recruitment and onboarding of new starters as per the recruitment policy.
• Organising interviews and preparing interview documentation.
• Issuing new starter packs and arranging IT access for new employees.
• Checking and recording of references, professional registrations, indemnity cover, DBS check (if appropriate) and eligibility to work in the UK.
• Onboarding of new employees as per the New Starter Checklist.
• Assist with the administration of HR records (into People HR where agreed).
• Maintain staff files, updating contact and emergency information as changes are advised.
• Ensure 1, 2 and 3 month reviews are completed for all new staff and chase any outstanding PDPs where appropriate with line managers.
• Administration and tracking of staff PDPs, keeping a log of agreed training and development needs for CQC.
• Keep an ongoing log of indemnity insurance, professional registrations and DBS checks for relevant employees, ensuring they are up to date and repeated at the required intervals.
• HR administration of leavers as per the Leavers Checklist.
• Assist with data entry into People HR and other associated systems.
• Attend meetings with Senior HR Advisor and Head of HR & Finance where required.
• Provide minute taking support in HR meetings as required.
• Organise occasional working lunches and drinks for meetings.
• Support Senior HR Advisor with employee communications.
• Photocopying & filing.
• Maintain discretion and confidentiality at all times with staff data, patient data and business-related data.

This job description is not exhaustive and may be adjusted periodically after review and consultation. You will also be expected to carry out any reasonable duties which may be requested from time-to-time. Work safely at all times in accordance with legislation requirement and Practice policy and Procedures.

Person Specification

• Good standard of general education.
• Experience of HR administration.
• Practical experience of working with others.
• Experience of using own initiative.
• Practical experience of computerised recording systems.
• Able to produce professional, well laid out documents.
• Experience of HR within the NHS sector.
• Excellent communication skills (Written and Oral).
• Time Management and the ability to work to deadlines.
• Interpersonal skills.
• Critical thinking and the ability to consider the wider impact of decisions.
• Accountability.
• Humility.
• A good understanding of HR principles and an ability to implement these into practice.
• An understanding of Microsoft Outlook, Word and Excel.
• Planning and organising.
• Performing under pressure.
• Ability to prioritise own workload.
• Adaptable to change.
• Taking the initiative.
• Team working ability to work well with others.
• Sensitivity to confidentiality and discretion.
• Flexibility with working hours and workload.

£12.97 to £14.44 an hour starting hourly rate - £12.97 will annual increments up to £14.44.