At a Glance
- Tasks: Support the Rhodes Scholarship and enhance the Scholar experience through administrative processes.
- Company: Join the Rhodes Trust, a global educational charity with a mission to build a better world.
- Benefits: Enjoy 30 days annual leave, private health insurance, and personal development opportunities.
- Other info: Dynamic environment with opportunities for growth and collaboration across diverse backgrounds.
- Why this job: Make a real impact by supporting exceptional students from around the world at Oxford.
- Qualifications: University degree or relevant experience in Higher Education; strong team player with excellent IT skills.
The predicted salary is between 27500 - 29000 £ per year.
Contract: Permanent, Full Time
Location: Rhodes House in Central Oxford
Salary: £27,500 to £29,000 plus benefits
Reports to: Scholar Services Manager
We have a brilliant opportunity for a Scholar Services Administrator to join the Rhodes Trust, Oxford. This role will play a key role in supporting the administrative processes and tasks that underpin the Rhodes Scholarship and support the Scholar experience - from the point of selection in their home country, through their tenure in Oxford, to the point of going down. We are looking for the successful candidate to start with us as soon as possible.
About the Rhodes Trust: The Rhodes Trust is an educational charity which offers Rhodes Scholarships to exceptional students from around the world to come and study at the University of Oxford. Our mission is to build a better world through global fellowship programmes that develop and connect compassionate, innovative, and public-spirited people committed to solving humanity’s challenges.
The role will be responsible for:
- Working closely with the Scholar Services Manager to support the administrative processes underpinning the Scholarship and Scholar community, fielding queries from the team inboxes and in person, liaising with Scholars, staff across the house and the wider organisation, and other stakeholders, including departments and colleges of the University.
- Responsible for the timely production of funding confirmation letters and other standard correspondence.
- Supporting the graduate application process, for example by reviewing, extracting and uploading references from the Rhodes application, where appropriate.
- Responsible, with support, for the collation and circulation of the bi-weekly communications email to the community of approximately 350 Scholars in Residence to keep them abreast of requirements, news and opportunities, as well as a less frequent mailing to Scholars Elect.
- Maintaining and updating content on the Scholar online platform, including posting relevant external opportunities and keeping images and key information current; publishing and collating public-facing Scholar bios; and producing the annual Scholar Photobook for publication.
- Administering ad hoc Scholar opportunities, e.g. scheduling and facilitating mentoring meetings, circulating invitations and managing responses; and co-ordinating annual Scholar 1:1s with the Warden.
- Role modelling the Trust’s organisational values of commitment, inclusion, belonging, growth and innovation.
- Carrying out any other duties relevant to the role, as requested.
A deep commitment to the values, ethos and mission of the Rhodes Trust.
Essential skills, experience and qualifications:
- University degree and/or professional experience in Higher Education.
- Service oriented and with the flexibility always to offer a friendly welcome to an unexpected Scholar or other visitor without getting overly distracted from the task in hand.
- Team player with a positive approach to new challenges and the ability to build strong working relationships with immediate colleagues, with the Rhodes House team and with university colleagues.
- Quick to learn, adaptable and flexible; ready to seek guidance as applicable.
- Sensitivity and discretion in dealing with a wide range of people on many different issues.
- Ability to work on a multiplicity of tasks independently and, at the same time, to organise and prioritise own work – or to ask for help in doing so - including coping with unpredictable volumes of work and busy periods.
- Excellent attention to detail.
- Excellent IT skills, including experience with Microsoft packages (Word, Excel, Sharepoint, PowerPoint, and Outlook), databases and Zoom.
Desirable skills and experience:
- Experience of academic administration is desirable but not essential for the right candidate.
- Experience using Salesforce.
- Demonstrated interest in, or ability to quickly learn and develop proficiency in, CRM platforms and new systems.
Benefits of working here:
- 30 days annual leave (pro rata) plus 8 bank holidays.
- Competitive pension scheme.
- Generous family leave schemes.
- Private health insurance.
- Employee Assistance Programme.
- Personal development opportunities.
- Additional benefits, such as free access to the University's gardens, parks, libraries and museums, and University staff discounts in shops across Oxford.
- Cycle to work scheme.
- Electric car scheme.
If you would like to find out more, please click ‘apply’ to view the full job description and to find the link to apply. Please send us your CV and a covering letter.
Please note, this advert will close on 19 June 2026 at 17:00 BST. Interviews will take place week commencing 29 June 2026.
If you have any issues with submitting your application, please email the Recruitment team.
The Rhodes Trust is an equal opportunity employer. We warmly welcome applications from talented people of diverse backgrounds and appoint without regard to age, disability, gender, gender identity, gender reassignment, sexual orientation, pregnancy or maternity, parental status, marital or civil partner status, race, colour, ethnic or national origin, nationality, religion or belief.
Scholar Services Administrator in Oxford employer: The Rhodes Trust
The Rhodes Trust is an exceptional employer, offering a vibrant work culture that values commitment, inclusion, and innovation. Located in the heart of Oxford, employees benefit from generous annual leave, a competitive pension scheme, and unique perks such as access to the University’s gardens and museums. With a strong focus on personal development and a supportive environment, the Trust fosters growth opportunities for its staff while contributing to a mission that aims to build a better world through global fellowship programmes.
StudySmarter Expert Advice🤫
We think this is how you could land Scholar Services Administrator in Oxford
✨Tip Number 1
Network like a pro! Reach out to current or former Scholars and staff at the Rhodes Trust. A friendly chat can give you insider info and maybe even a referral.
✨Tip Number 2
Prepare for your interview by practising common questions related to administrative roles. Think about how your skills align with the values of the Rhodes Trust, and be ready to share examples.
✨Tip Number 3
Show your enthusiasm for the role! When you get the chance to speak with someone from the team, let them know why you're excited about supporting the Scholar experience.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team.
We think you need these skills to ace Scholar Services Administrator in Oxford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that align with the Scholar Services Administrator role. Highlight any relevant administrative experience and your ability to work in a team, as these are key for us.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your passion for the Rhodes Trust's mission and how you can contribute to the Scholar community. Be genuine and let your personality come through.
Showcase Your IT Skills:Since the role requires excellent IT skills, mention your proficiency with Microsoft packages and any experience with databases or CRM platforms. This will show us you're ready to hit the ground running!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you have all the latest info about the role. Don’t miss out!
How to prepare for a job interview at The Rhodes Trust
✨Know the Rhodes Trust Inside Out
Before your interview, take some time to research the Rhodes Trust and its mission. Understand their values of commitment, inclusion, belonging, growth, and innovation. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Administrative Skills
As a Scholar Services Administrator, you'll be juggling multiple tasks. Prepare examples from your past experiences that demonstrate your organisational skills, attention to detail, and ability to manage various responsibilities. Be ready to discuss how you've handled busy periods or unexpected challenges.
✨Be Ready for Teamwork Questions
This role requires strong collaboration with colleagues and Scholars. Think of specific instances where you've worked as part of a team, highlighting your positive approach and ability to build relationships. The interviewers will want to see that you're a team player who can adapt to new challenges.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the role, the team, and the Scholar experience. This shows your enthusiasm and helps you determine if the Rhodes Trust is the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.
