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- Tasks: Support Account Coordinators and manage customer orders in a fast-paced fashion environment.
- Company: Join a vibrant fashion brand making waves in the industry from our London head office.
- Benefits: Enjoy a full-time, permanent role with opportunities for growth and development.
- Why this job: Make a real impact while thriving in a dynamic, energetic culture focused on fashion.
- Qualifications: Experience in wholesale administration or retail, with strong organizational and tech skills required.
- Other info: Be the go-to contact for customers and help shape their ordering experience.
The predicted salary is between 30000 - 42000 £ per year.
Are you ready to dive into an exciting role within a dynamic fashion brand? We\’re on the lookout for an energetic, passionate, and experienced Wholesale Administrator to support our Account Coordinators and help deliver exceptional service to our key customers. If you\’re ready to thrive in a busy environment and work across multiple brands, this is the perfect opportunity for you! Based in our vibrant London head office, this full-time, permanent role offers a chance to make a real impact.
Key Responsibilities:
- Customer Buy Sheets: Set up and manage buy sheets with key information to help customers place their orders.
- Data Management: Send necessary data to customers and input all order details into our buy plan, including quantities, size breakdowns, and purchase order numbers.
- Order Reconciliation: Ensure purchase orders are correct and reconcile any discrepancies.
- Sales Order Accuracy: Enter sales orders into SAP quickly and accurately, ensuring smooth processing.
- Order Management: Oversee and track sales orders, making changes as needed to ensure timely delivery to the warehouse.
- Logistics Coordination: Collaborate closely with logistics, identifying any potential delays and keeping the Account Coordinator informed.
- Weekly Reporting: Refresh stock availability reports and share sold-out styles with the sample coordinator, ensuring smooth weekly trading.
- Critical Path & Sample Coordination: Manage weekly critical path reports, send them to customers, and track samples for meetings to ensure returns.
- Finance Support: Collaborate with the finance team to resolve any invoice discrepancies.
- New Customer Set-Up: Assist with onboarding new customers, ensuring all relevant manuals and information are shared with the team.
- Customer Support: Be the go-to contact for customers, answering any questions they may have about their orders.
What We\’re Looking For:
- Experience: Proven experience as an Wholesale admin (or in a similar role) within retail or fashion.
- Passion & Drive: A true passion for fashion and a hunger to win in a competitive market.
- Organizational Skills: Highly organized and able to juggle multiple tasks while maintaining accuracy and attention to detail.
- Fast-Paced Environment: Able to thrive under pressure and meet deadlines without compromising quality.
- Problem Solver: Creative and resourceful in overcoming challenges and finding innovative solutions.
- Tech-Savvy: Proficient in Microsoft Excel and able to quickly adapt to new systems.
- A Learner: Eager to expand your knowledge and develop your skills further.
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Wholesale Administrator employer: The Retail Partnership Ltd
Contact Detail:
The Retail Partnership Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Wholesale Administrator
✨Tip Number 1
Familiarize yourself with the fashion industry and current trends. This will not only help you in interviews but also show your passion for the field, which is crucial for a role like Wholesale Administrator.
✨Tip Number 2
Brush up on your Excel skills, especially functions related to data management and reporting. Being tech-savvy is a key requirement, and demonstrating your proficiency can set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your experience with order management and reconciliation. Be ready to share specific examples of how you've handled discrepancies or improved processes in previous roles.
✨Tip Number 4
Showcase your organizational skills by discussing how you manage multiple tasks and deadlines. Providing concrete examples of how you've thrived in fast-paced environments will demonstrate your fit for this role.
We think you need these skills to ace Wholesale Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in wholesale administration or similar roles within retail or fashion. Emphasize your organizational skills and ability to manage multiple tasks effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for fashion and your drive to succeed in a competitive market. Mention specific examples of how you've thrived in fast-paced environments and solved problems creatively.
Highlight Technical Skills: Since the role requires proficiency in Microsoft Excel and adaptability to new systems, be sure to mention any relevant technical skills or software you are familiar with in your application.
Showcase Customer Support Experience: As customer support is a key responsibility, include examples from your past roles where you successfully managed customer inquiries or resolved issues, demonstrating your ability to be the go-to contact for customers.
How to prepare for a job interview at The Retail Partnership Ltd
✨Show Your Passion for Fashion
Make sure to express your enthusiasm for the fashion industry during the interview. Share specific examples of how your passion has driven your previous work and how it aligns with the brand's values.
✨Demonstrate Organizational Skills
Prepare to discuss how you manage multiple tasks effectively. Bring examples of past experiences where your organizational skills helped you meet tight deadlines or resolve discrepancies in orders.
✨Be Ready to Solve Problems
Expect questions that assess your problem-solving abilities. Think of scenarios where you faced challenges in order management or customer service, and explain how you creatively overcame them.
✨Familiarize Yourself with SAP and Excel
Since proficiency in SAP and Excel is crucial for this role, brush up on these tools before the interview. Be prepared to discuss your experience with them and how you've used them to enhance efficiency in your previous roles.
