At a Glance
- Tasks: Manage office operations and provide PA support to the Managing Director.
- Company: Established international business in the fashion manufacturing and FMCG industry.
- Benefits: Dynamic work environment with opportunities for growth and development.
- Other info: Ideal for those who thrive in a varied role with changing priorities.
- Why this job: Join a fast-paced team and make a real impact in a global setting.
- Qualifications: Experience in PA and office management, preferably in fashion or FMCG.
The predicted salary is between 40500 - 49500 £ per year.
We are working with an established international business looking to recruit an experienced Office Manager & PA to Managing Director to join their team.
This is a varied and hands-on role combining senior-level PA support with responsibility for the smooth day-to-day running of the UK office.
You will work closely with the Managing Director, CFO and wider Senior Management Team, providing a high level of organisational, administrative and operational support.
The role would suit someone currently working in a similar position within the fashion manufacturing, sourcing or FMCG industry, who is accustomed to working in a fast-paced, international environment where priorities can change quickly and no two days are the same.
Main Responsibilities will include
- Office Management
- Oversee the smooth running of the UK office, including facilities, maintenance, repairs and cleaning.
- Ensure Health & Safety requirements are maintained, including fire safety and first aid.
- Manage the company's DHL shipping and logistics account, monitoring shipments and resolving customs queries.
- Organise company events, team activities and client functions.
- Manage company credit cards.
- Support recruitment, HR administration and the induction of new starters.
- Coordinate office seating, IT equipment and general onboarding requirements.
- Provide administrative and secretarial support across departments, including meeting room bookings.
- Assist with documents, presentations and company literature.
- Implement and maintain office policies and procedures.
- Manage one direct report, as well as temporary staff and interns.
- PA Support to Managing Director
- Manage the MD's diary, including coordinating meetings across different time zones.
- Arrange global travel, hotels, visas and all associated itineraries.
- Organise daily lunches, refreshments and meeting requirements.
- Coordinate corporate events, dinners and client entertainment.
- Provide support with occasional personal affairs and ad hoc out-of-hours requirements.
- Manage expenses, corporate gifting and meeting agendas.
- Attend meetings, take minutes and follow up on actions where required.
- Provide additional PA support to other Directors and overseas management when needed.
Person Specification
- Previous experience in a combined PA and Office Manager role, ideally within fashion manufacturing, fashion sourcing or FMCG.
- Used to working in a fast-paced, demanding environment, ideally supporting an international business.
- Comfortable managing multiple priorities and working flexibly, with the ability to think ahead and use initiative.
Office Manager / PA To Director in London employer: The Retail Partnership Ltd
Join a dynamic and growing international fashion business that values innovation and excellence. As a Product and Sourcing Manager, you will thrive in a collaborative work culture that prioritises employee development and offers opportunities for mentorship and leadership growth. With a portfolio of globally recognised brands, this role not only allows you to make a significant impact but also provides a supportive environment where your contributions are valued and rewarded.
Contact Details:
The Retail Partnership Ltd Recruitment Team
