Executive Assistant - Allergan Aesthetics UK&I

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch.

Reporting to the General Manager, UK & Ireland Based in Marlow Comprehensive salary, bonus and benefits package.

Role Overview: The Executive Assistant supports the General Manager, Allergan Aesthetics UK&I, by overseeing and coordinating all day-to-day business and organisational activities. This position entails providing crucial executive and administrative support and serving as a liaison between the General Manager and internal and external stakeholders and business partners.

Key responsibilities:

• Diary management: Proactively maintains calendar and manages schedules & appointments, determining priorities and resolving scheduling conflicts as needed.
• Travel Management: Manages and coordinates travel requirements for the GM, including international travel.
• Organisational Knowledge: Demonstrates a comprehensive understanding of the business, UK&I, and broader corporate priorities, as well as an in-depth familiarity with products and team members.
• Relationship Building: Builds and maintains relationships internally within the wider organisation and with external stakeholders.
• Project Management & Operational Excellence Lead: Provides project management support to the GM, Chief of Staff, and UK&I Leadership Team.
• Meeting Logistics and UK&I Deliverables: Attends and manages logistics for meetings, handling agendas, documenting outputs, and tracking action points.
• Professional Communication Management: Manages professional communications on behalf of the GM.
• Event Management & Budget Management: Manages all logistics for the bi-annual UK&I Sales Conference.
• Compliance: Takes personal responsibility for demonstrating a high level of understanding of and adherence to applicable internal policies.
• Expense Management Champion: Oversees all expense submissions and approvals.

Qualifications, Skills and Experience:

• Extensive EA experience within fast-paced, international corporations.
• Excellent organisational and multi-tasking skills.
• A dynamic self-starter and a proactive achiever.
• Excellent communication and interpersonal skills.
• Problem-solving: Adopt a proactive and can-do approach.
• Reliable, accurate and precise with high attention to detail.
• Excellent knowledge of Microsoft Office.
• Project management experience of managing events.
• Ability to travel to support meetings/events as needed.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.