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- Tasks: Coordinate training sessions and manage essential administrative support for a dedicated team.
- Company: Join a respected and growing company in Chipping Norton with a supportive culture.
- Benefits: Be part of a dynamic team where your contributions matter and career growth is encouraged.
- Why this job: Make a real impact by supporting training and development efforts that drive business success.
- Qualifications: Strong communication skills, organisational abilities, and a proactive attitude are key.
- Other info: Exciting opportunity to work in a collaborative environment with potential for personal growth.
The predicted salary is between 28800 - 43200 £ per year.
We are currently seeking a Senior Administrator to support a well-established company based in Chipping Norton. As the Senior Administrator, you will play a key role in coordinating and supporting the training and development efforts that are integral to the business' continued success.
Main Purpose of the Role: In this position, you will provide essential administrative support for training activities, working closely with a small but dedicated team. Reporting to the Director of Membership & Training, your responsibilities will include managing training schedules, ensuring effective communication with trainers and clients, and maintaining comprehensive training records.
Key Responsibilities:
- Coordinate training sessions between trainers and clients: respond to inquiries, prepare quotes, agree on dates, and process purchase orders.
- Raise invoices, create training certificates and cards, and organise training literature and packs.
- Work closely with the printing supplier to manage the ordering of training materials and ensure stock levels are maintained.
- Act as secretary for the Learning and Development Committee: organise meetings, create agendas, and document meeting minutes and actions.
- Maintain accurate and up-to-date training records in both the training database and CRM system (HubSpot).
- Coordinate membership and training events, as well as trade shows and exhibitions.
- Collaborate with the team to suggest promotional advertisements that promote the association and its activities.
- Maintain and update the CRM system (HubSpot) when necessary.
Skills and Qualifications:
- Strong written and verbal communication skills.
- Ability to build and maintain relationships with internal and external stakeholders.
- Professional telephone manner.
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Excellent organisational skills and the ability to work independently and meet deadlines.
- Strong multitasking abilities to manage multiple ongoing tasks.
- Self-motivated with a strong work ethic and commitment to the company's values.
- A team player with a cooperative and approachable attitude.
- Proactive and able to show initiative.
- Knowledge of digital marketing, social media, and website management is an advantage, but not essential.
- Experience using a CRM system such as HubSpot is advantageous, but not essential.
This is an exciting opportunity for an organised, proactive individual to join a respected and growing business. If you're looking to work in a supportive team environment where your efforts will directly contribute to the success of the organisation, we'd love to hear from you!
Senior Administrator employer: The Recruitment Group
Contact Detail:
The Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Senior Administrator role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their training and development efforts, as this will show you're genuinely interested in contributing to their success.
✨Tip Number 3
Practice your communication skills! As a Senior Administrator, you'll need to build relationships with trainers and clients. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Senior Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight the skills and experiences that match the Senior Administrator role. We want to see how your background aligns with our needs, so don’t be shy about showcasing your relevant experience!
Show Off Your Communication Skills: Since strong written and verbal communication is key for this position, ensure your application is clear, concise, and free of errors. We’re looking for someone who can communicate effectively, so let your writing shine!
Highlight Your Organisational Skills: As a Senior Administrator, you’ll need to juggle multiple tasks. Use your application to demonstrate your organisational abilities—mention any tools or methods you use to stay on top of your workload. We love a proactive approach!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy—just follow the prompts and you’re good to go!
How to prepare for a job interview at The Recruitment Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Senior Administrator. Familiarise yourself with the key tasks like managing training schedules and maintaining training records. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
Since strong written and verbal communication skills are crucial for this role, prepare examples of how you've effectively communicated with stakeholders in the past. Think about times when you coordinated events or managed inquiries, and be ready to discuss these experiences during the interview.
✨Demonstrate Your Organisational Prowess
As a Senior Administrator, you'll need excellent organisational skills. Bring along examples of how you've successfully managed multiple tasks or projects simultaneously. You could even mention specific tools or methods you use to stay organised, which will highlight your proactive approach.
✨Familiarise Yourself with HubSpot
While experience with HubSpot isn't essential, having a basic understanding of CRM systems can set you apart. If you have time, explore HubSpot's features and think about how you would use it to maintain training records. This shows initiative and a willingness to learn, which is always a plus!
