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- Tasks: Join our Private Client team to provide essential admin support in a legal setting.
- Company: Be part of a well-established legal practice in Oxford, known for its supportive environment.
- Benefits: Enjoy 25 days holiday, a company pension, and opportunities for career progression.
- Why this job: Gain valuable experience in Wills and Probate while working with a friendly, professional team.
- Qualifications: Administrative experience and proficiency in Microsoft Office are essential; a passion for law is a plus.
- Other info: This role offers a chance to develop your skills in a respected firm that values its people.
The predicted salary is between 28800 - 43200 £ per year.
Do you have an administrative background with a desire to gain experience in the legal sector? We are looking for a proactive and highly organised applicant to join our client's busy and supportive Private Client team in Oxford. This is an excellent opportunity to be part of a well-established legal practice and work closely with experienced fee earners on matters including Wills, Powers of Attorney, Probate, and Estate Administration. A genuine interest in these areas will be a distinct advantage.
Key Responsibilities:
- Providing full secretarial and administrative support to fee earners and the wider team
- Audio typing of legal documents and correspondence
- Drafting letters and legal documents using templates and precedents
- File opening, document production, filing, archiving, and document retrieval
- Managing incoming/outgoing post, photocopying, scanning, and email management
- Handling client enquiries by phone and in person with professionalism and empathy
- Scheduling meetings and managing diaries
- Assisting with monthly billing, diarising payments, and follow-up actions
- Carrying out additional administrative tasks as required
Skills, Experience & Attributes:
- Administrative experience, and the desire to work in a legal environment
- Proficient in Microsoft Word, Excel, and Outlook
- Friendly and approachable, with excellent written and verbal communication skills
- Discreet, trustworthy, and sensitive to client confidentiality
Benefits:
- 25 days holiday + BH
- Company Pension
- Career progression opportunities
You will be part of a respected and welcoming team, working in a firm that values its people, supports professional growth, and takes pride in delivering an outstanding service to clients.
If you would like to know how we will store and process your data, please visit The Recruitment Groups home page to read our GDPR Data Protection Statement. For more information and to apply, get in touch with our Oxford branch or click 'Apply Now' to submit your CV.
Secretary/Administrator in Oxford employer: The Recruitment Group
Contact Detail:
The Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary/Administrator in Oxford
✨Tip Number 1
Familiarise yourself with the legal terminology and processes related to Wills, Powers of Attorney, and Probate. This knowledge will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the legal sector, especially those working in administrative roles. Attend local legal events or join online forums to connect with individuals who can provide insights and potentially refer you to opportunities.
✨Tip Number 3
Practice your audio typing skills to ensure you're comfortable with the demands of the role. Consider using online resources or typing software to improve your speed and accuracy, which are crucial for a Secretary/Administrator position.
✨Tip Number 4
Prepare for potential interview questions by thinking about scenarios where you've demonstrated excellent organisational skills and client handling. Be ready to share specific examples that highlight your ability to manage multiple tasks effectively.
We think you need these skills to ace Secretary/Administrator in Oxford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative experience and any relevant skills that align with the legal sector. Emphasise your proficiency in Microsoft Word, Excel, and Outlook, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your interest in the legal field and your desire to work in a supportive team environment. Mention specific experiences that demonstrate your organisational skills and ability to handle client enquiries professionally.
Highlight Relevant Experience: In your application, focus on any previous roles where you provided secretarial or administrative support. Include examples of tasks like audio typing, document production, and managing diaries to show you have the necessary skills.
Show Enthusiasm for the Role: Express your genuine interest in areas such as Wills, Powers of Attorney, and Estate Administration. This will help convey your motivation to join the Private Client team and contribute positively to the firm.
How to prepare for a job interview at The Recruitment Group
✨Show Your Administrative Skills
Be prepared to discuss your previous administrative experience in detail. Highlight specific tasks you've handled, such as audio typing or managing diaries, and how these skills will benefit the team.
✨Demonstrate Interest in the Legal Sector
Express your genuine interest in areas like Wills, Powers of Attorney, and Estate Administration. Research these topics beforehand so you can engage in meaningful conversations during the interview.
✨Exhibit Professionalism and Empathy
Since you'll be handling client enquiries, it's crucial to convey professionalism and empathy. Prepare examples of how you've dealt with clients in the past, showcasing your communication skills and ability to maintain confidentiality.
✨Prepare for Practical Tasks
You may be asked to complete practical tasks during the interview, such as drafting a letter or managing a mock diary. Brush up on your Microsoft Word and Outlook skills to demonstrate your proficiency effectively.
