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- Tasks: Support the Director and senior team in a fast-paced, dynamic environment.
- Company: Established educational institution in Oxford with an international focus.
- Benefits: Generous annual leave, pension scheme, on-site parking, and flexible hours.
- Why this job: Join a close-knit team and make a real impact in education.
- Qualifications: Experience as a PA/EA, strong organisational and communication skills.
- Other info: Opportunity for career growth with potential transition to a permanent role.
The predicted salary is between 28800 - 43200 £ per year.
An established educational institution in Oxford is seeking an experienced Personal Assistant to provide high-level support to the Director and senior leadership team. This is a diverse, fast-paced role within a close-knit office, offering the opportunity to work in an internationally focused environment.
This role is a 12-month Fixed Term Contract, with a view to potentially transition to a permanent role.
Key Responsibilities:
- Managing complex diaries across multiple time zones
- Handling inboxes, calls and drafting correspondence
- Coordinating high-profile visits and welcoming VIP guests
- Organising events, meetings and travel (including visas and itineraries)
- Preparing briefings and meeting papers
- Minute-taking and general administrative support
- Liaising closely with colleagues and supporting ad hoc projects
About You:
- Significant PA/EA experience, ideally in an academic or similar setting
- Exceptional organisational skills and attention to detail
- Strong written and verbal communication abilities
- Able to plan ahead, use initiative and maintain confidentiality
- Confident engaging with senior international stakeholders
- Proactive, adaptable and a collaborative team player
- Proficient in Microsoft Office
Additional Information:
- Full-time role, 37.5 hours per week, Monday to Friday
- Some flexibility required, including occasional evenings and weekends (with enhanced pay or TOIL)
- Attractive benefits including generous annual leave, pension scheme, on-site parking and term-time lunches
If you would like to know how we will store and process your data, please visit The Recruitment Groups home page to read our GDPR Data Protection Statement.
To apply, click 'Apply Now' to submit your application.
We wish you the best of luck in your job search.
PA employer: The Recruitment Group
Contact Detail:
The Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector or related fields. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the institution and its leadership team. Knowing their recent projects or initiatives can help you stand out and show your genuine interest.
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to engage with senior stakeholders confidently. Mock interviews with friends can help you refine your approach.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the PA role. Highlight your relevant experience, especially in managing diaries and handling correspondence. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your organisational skills and any experience with senior stakeholders, as these are key for us.
Showcase Your Communication Skills: Since strong written communication is crucial for this role, make sure your application is clear and concise. We love a well-structured application that reflects your attention to detail!
Apply Through Our Website: Don't forget to apply through our website! It’s the easiest way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at The Recruitment Group
✨Know Your Diary Management
Since managing complex diaries is a key responsibility, be prepared to discuss your experience with scheduling across different time zones. Bring examples of how you've successfully managed conflicting appointments and prioritised tasks in the past.
✨Showcase Your Communication Skills
Strong written and verbal communication abilities are essential for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a brief email or correspondence example to demonstrate your writing skills during the interview.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving skills and adaptability. Think of scenarios where you had to handle unexpected changes or challenges, especially in a fast-paced environment. This will show your proactive nature and ability to think on your feet.
✨Highlight Your Team Player Attitude
This role requires collaboration with senior leadership and colleagues. Be ready to share examples of how you've worked effectively in a team, supported ad hoc projects, and contributed to a positive office environment. It’s all about showing you can fit into their close-knit culture!
