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- Tasks: Support a busy Private Client team with administrative tasks and client care.
- Company: Join a well-established legal practice in Oxford that values its people.
- Benefits: Enjoy a supportive work environment with opportunities for professional growth.
- Why this job: Be part of a respected team, making a real impact in clients' lives.
- Qualifications: Previous experience as a Legal Secretary or Assistant is preferred.
- Other info: Familiarity with legal case management systems is a plus.
The predicted salary is between 28800 - 43200 £ per year.
Are you an experienced legal secretary with a passion for client care and precision? We're looking for a proactive and highly organised Legal Secretary to join our clients busy and supportive Private Client team in Oxford. This is an excellent opportunity to be part of a well-established legal practice and work closely with experienced fee earners on matters including Wills, Powers of Attorney, Probate, and Estate Administration. A genuine interest in these areas will be a distinct advantage.
Key Responsibilities:
- Providing full secretarial and administrative support to fee earners and the wider team
- Audio typing of legal documents and correspondence
- Drafting letters and legal documents using templates and precedents
- File opening, document production, filing, archiving, and document retrieval
- Managing incoming/outgoing post, photocopying, scanning, and email management
- Handling client enquiries by phone and in person with professionalism and empathy
- Scheduling meetings and managing diaries
- Assisting with monthly billing, diarising payments, and follow-up actions
- Carrying out additional administrative tasks as required
Skills, Experience & Attributes:
- Previous experience as a Legal Secretary or Legal Assistant, ideally in a Private Client team
- Strong administrative and organisational skills, with the ability to manage priorities under pressure
- Excellent audio and copy typing skills, with strong attention to detail
- Proficient in Microsoft Word, Excel, and Outlook
- Experience with legal case management systems is desirable
- Familiarity with BigHand transcription system is an advantage
- Friendly and approachable, with excellent written and verbal communication skills
- Professional in both appearance and manner
- Discreet, trustworthy, and sensitive to client confidentiality
You'll be part of a respected and welcoming team, working in a firm that values its people, supports professional growth, and takes pride in delivering an outstanding service to clients.
Legal Sec/Assistant employer: The Recruitment Group
Contact Detail:
The Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Sec/Assistant
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes related to Wills, Powers of Attorney, and Probate. This knowledge will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Practice your audio typing skills to ensure you're comfortable with the speed and accuracy required for the role. Consider using online resources or typing software to improve your proficiency before applying.
✨Tip Number 3
Network with professionals in the legal field, especially those who work in private client teams. Attend local legal events or join relevant online forums to make connections that could lead to job opportunities.
✨Tip Number 4
Research the firm’s values and culture to tailor your approach during the interview. Understanding their commitment to client care and professional growth will allow you to align your responses with what they value most.
We think you need these skills to ace Legal Sec/Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Legal Secretary or Assistant, particularly in Private Client work. Emphasise your skills in audio typing, document drafting, and client care.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for client care and your organisational skills. Mention specific experiences that relate to the responsibilities listed in the job description, such as managing diaries or handling client enquiries.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Word, Excel, and Outlook, as well as any experience with legal case management systems. This will demonstrate your readiness for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Attention to detail is crucial in a legal environment, so make sure your application reflects that.
How to prepare for a job interview at The Recruitment Group
✨Showcase Your Legal Knowledge
Make sure to brush up on key legal concepts related to Wills, Powers of Attorney, and Probate. Demonstrating a genuine interest in these areas during the interview will set you apart from other candidates.
✨Highlight Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks under pressure. This role requires strong organisational skills, so showcasing your ability to prioritise effectively will be crucial.
✨Demonstrate Your Communication Skills
Since you'll be handling client enquiries, it's important to convey your excellent verbal and written communication skills. Practice articulating your thoughts clearly and professionally, as this will reflect your suitability for the role.
✨Familiarise Yourself with Relevant Software
If you have experience with Microsoft Word, Excel, and Outlook, be ready to discuss it. Additionally, if you're familiar with legal case management systems or BigHand transcription, mention this to show you're well-prepared for the technical aspects of the job.
