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- Tasks: Support the facilities team with post management, meeting setups, and document scanning.
- Company: Join a dynamic firm focused on delivering high-quality services.
- Benefits: Gain hands-on experience in a professional environment with opportunities to learn.
- Why this job: Be a key player in ensuring smooth operations while developing your skills.
- Qualifications: Ideal candidates have experience in facilities, strong organization, and communication skills.
- Other info: Email amy.breslin@medlockpartners.com for more info or to apply!
Job title: Facilities Assistant Location: Manchester M1 Salary: £23,920K Hours: 9am – 5pm Monday – Friday The Recruitment Group is working with a leading solicitor's company based in Manchester, they pride themselves on exceptional client service, as well as a reputation for giving unique and practical insights. Purpose of the Facilities Assistant Role: Our client is looking for a Facilities Assistant to take responsibility for a variety of tasks to ensure a comprehensive and high-quality facilities service, including Facilities and Reprographics Tasks and Reception cover. Key Responsibilities for a Facilities Assistant: Handle all internal and external post efficiently and effectively. Set up meeting rooms and seminars, including equipment, promptly and as required. Provide facilities support to staff and partners, addressing queries professionally and courteously. Scan documents, plans, and images to the highest standard of quality. Maintain and update firm databases and records regularly and accurately. Ensure compliance with the firm's document safe-keeping procedures and uphold its values of openness, respect, and client focus. Work collaboratively with support services and treat colleagues with respect. Meet deadlines or communicate proactively if challenges arise. Be proficient in relevant software tools and continuously seek opportunities for training and development. Actively seek constructive feedback, implement improvements, and contribute to a positive workplace environment. Key Requirements for a Facilities Assistant: Experience in a similar role, such as an Administrative Assistant or Facilities Previous experience working in a professional services environment Strong attention to detail Strong communication and organisational skills Experience of providing support across several areas to multiple people eg – diary management, arranging travel, organising small office events Excellent knowledge of Microsoft Office systems; Outlook, Word, PowerPoint, Nitro and Sharefile Please contact Molly @ The Recruitment Group on the contact details provided
Facilities Assistant employer: The Recruitment Group
Contact Detail:
The Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant
✨Tip Number 1
Familiarize yourself with the specific facilities management tools and software that are commonly used in professional services. This knowledge can set you apart during the interview process.
✨Tip Number 2
Highlight any previous experience you have in managing post or setting up meeting rooms. Be ready to share specific examples of how you contributed to a smooth operation in your past roles.
✨Tip Number 3
Demonstrate your strong organizational skills by preparing a brief plan on how you would manage multiple tasks in a busy environment. This will show your proactive approach and ability to prioritize.
✨Tip Number 4
Practice effective communication techniques, as you'll need to interact with various stakeholders. Consider role-playing scenarios where you assist staff or clients with facilities-related queries.
We think you need these skills to ace Facilities Assistant
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Facilities Assistant position. Highlight the key responsibilities and required skills, as this will help you tailor your application.
Tailor Your CV: Customize your CV to reflect your experience in facilities management or similar roles. Emphasize your organizational skills, attention to detail, and any relevant IT literacy that aligns with the job requirements.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the firm. Mention specific examples from your past experiences that demonstrate your ability to manage tasks like post distribution, meeting room setups, and effective communication.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the Facilities Assistant role.
How to prepare for a job interview at The Recruitment Group
✨Show Your Organizational Skills
Since the role requires strong organizational skills, be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritize and ensure accuracy in your work.
✨Demonstrate IT Literacy
Familiarize yourself with common office software and tools that may be used in the role. Be ready to talk about your experience with technology and any new skills you are eager to learn, as this shows your adaptability.
✨Communicate Effectively
Effective communication is key in this position. Practice articulating your thoughts clearly and concisely. Prepare to discuss how you've handled communication with various stakeholders in previous roles.
✨Exude Professionalism
As a representative of the firm, it's important to convey professionalism during the interview. Dress appropriately, maintain a positive attitude, and be respectful to everyone you meet, as this reflects your potential behavior in the workplace.
