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- Tasks: Support a senior academic by managing diaries, correspondence, and travel arrangements.
- Company: Join a leading research institution in the heart of Oxford.
- Benefits: Enjoy a hybrid work model and competitive pay of £16.57/hr.
- Why this job: Gain valuable experience in a dynamic academic setting while enhancing your organisational skills.
- Qualifications: Previous EA experience and strong communication skills are essential.
- Other info: This is a temporary 12-week role with flexible working hours.
Executive Assistant – Temporary (12 Weeks) – ?16.57/hr – Oxford / Hybrid We are seeking a highly organised and proactive Executive Assistant to support a senior academic within a leading research institution. This 12-week assignment offers a hybrid working arrangement based at a prominent Oxford location. Key Responsibilities: Manage complex diaries, correspondence, and travel arrangements (UK & international) Act as a first point of contact and liaise with internal and external stakeholders Provide high-level meeting support, including agenda preparation and minute-taking Assist with research grants and academic publication preparation Support budget oversight, purchasing, and event logistics What We\’re Looking For: Proven experience in an EA role supporting senior leaders Strong communication skills, both written and verbal Confident handling logistics for meetings and events (virtual, hybrid, and in-person) Able to work autonomously with excellent attention to detail Hours: Monday to Friday, 9am-5.30pm Start Date: ASAP Duration: 12 weeks Location: Hybrid / Oxford (OX3 area) Rate: £16.57 per hour If you\’re ready to hit the ground running in a dynamic academic environment, we\’d love to hear from you
Executive Assistant employer: The Recruitment Group
Contact Detail:
The Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific academic institution and its research focus. Understanding their projects and priorities will help you tailor your approach and demonstrate genuine interest during any discussions.
✨Tip Number 2
Network with current or former Executive Assistants in similar roles. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you prepare for interviews.
✨Tip Number 3
Brush up on your organisational and time management skills. Being able to showcase your ability to manage complex diaries and logistics effectively will be crucial in demonstrating your fit for this role.
✨Tip Number 4
Prepare examples of how you've successfully supported senior leaders in the past. Highlighting specific instances where you've managed correspondence, travel arrangements, or meeting logistics will strengthen your candidacy.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Focus on your skills in managing diaries, correspondence, and travel arrangements, as well as any experience with academic environments.
Craft a Compelling Cover Letter: Write a cover letter that showcases your strong communication skills and your ability to handle logistics for meetings and events. Mention specific examples of how you've supported senior leaders in the past.
Highlight Relevant Skills: In your application, emphasise your attention to detail and ability to work autonomously. These are key traits the company is looking for, so make sure they stand out in your written materials.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Clear and professional writing is essential, especially in a role that requires high-level communication.
How to prepare for a job interview at The Recruitment Group
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex diaries and travel arrangements is crucial. Be prepared to discuss specific examples from your past experience where you successfully handled multiple tasks and prioritised effectively.
✨Demonstrate Strong Communication Abilities
Since the role involves liaising with various stakeholders, it's important to highlight your communication skills. Practice articulating your thoughts clearly and concisely, both verbally and in writing, as this will be key during the interview.
✨Prepare for Meeting Support Scenarios
You may be asked about your experience with meeting logistics, including agenda preparation and minute-taking. Think of instances where you provided high-level support in meetings and be ready to explain how you ensured everything ran smoothly.
✨Familiarise Yourself with Academic Environments
Since this position is within a research institution, having some knowledge about academic processes, such as research grants and publications, can set you apart. Do a bit of research on the institution and be ready to discuss how your skills can contribute to their goals.
