Invoice Administrator

Role: Invoice Administrator

Contract: Permanent

Location: Birmingham Business Park B37 and homeworking

Salary: Starting £24,500 then increasing to £25,000 after probation

Benefits: Hybrid working, free parking, 25 days holiday plus Bank Holidays and quarterly performance bonus

We are working on behalf of our client who is seeking to recruit an experienced Invoice Administrator to join their existing team of 6. As a Client Invoice Administrator, you will focus on managing high-value customer accounts, validating supplier invoices, identifying cost savings and ensuring accurate, compliant client billing working to specific deadlines and KPIs at different times of the month handling invoices received by email, post and web portals.

The successful candidate will demonstrate strong analytical skills, exceptional attention to detail and the ability to work to strict deadlines while managing multiple supplier and client requirements. Previous experience in a similar invoice or accounts based role is essential, with advanced Excel skills using macros and pivot tables. This role is office based 3 days a week, with 2 days working from home. It’s a full time position working Monday to Friday 9am until 5.30pm.

Role and Responsibilities:

• As an Invoice Administrator, you will be responsible for managing designated client accounts, validating supplier invoices, identifying cost savings and ensuring accurate, compliant client billing working to specific deadlines.
• Responsible for accurately validating and approving invoices received from suppliers via email, post and supplier portals.
• Closely checking invoice details including PO numbers, client details, currency and VAT details.
• Act as point of contact to raise and manage invoice queries internally and externally, ensuring savings are captured and credit notes are raised where applicable.
• Review reallocations, recalculations and cost adjustments to ensure budget lines and contract amendments are accurate.
• Upload validated invoices into internal systems and ensuring all approval thresholds are met.
• Produce and distribute accounting files and reports to clients in the correct format and within agreed deadlines.
• Generating and reviewing client reports as required.
• Supporting the offboarding process with end-of-contract processes, including rejecting invoices received outside of contractual dates.
• Maintain overall database accuracy and completeness, challenging data inconsistencies where required.
• Supporting ad-hoc projects and working collaboratively with internal stakeholders and account managers.

Skills and Experience Required:

• Previous experience in Invoicing or Accounts Administration is essential.
• Advanced Excel skills using macros and pivot tables daily to analyse data.
• Highly analytical with strong attention to detail.
• Confident managing multiple tasks and working to differing deadlines.
• Excellent written and verbal communication skills.
• Customer focused mindset with the ability to interpret and explain data clearly.
• Methodical, organised and quality-driven approach to work.

Benefits:

• Quarterly bonus based on performance.
• 25 days holiday plus bank holidays.
• Salary sacrifice scheme to purchase extra holiday.
• Mixture of home and office working environment.
• Free parking.

If you are an experienced Invoice Administrator or Accounts Administrator looking for a role that offers analytical challenge, client exposure and stability please apply today.