At a Glance
- Tasks: Provide high-quality executive support to the Managing Director and senior management team.
- Company: Join a dynamic team in Shirley Solihull with a focus on professional growth.
- Benefits: Enjoy a competitive salary, 25 days holiday, healthcare, and a generous pension scheme.
- Other info: Office-based role with a supportive environment and excellent career development opportunities.
- Why this job: Be the trusted right-hand person to senior leaders and make a real impact.
- Qualifications: Experience as an Executive Assistant or similar role is essential.
The predicted salary is between 30000 - 30000 £ per year.
Role: Executive Team Administrator
Benefits: Discretionary annual bonus, 25 days holiday plus Bank Holidays, free parking, healthcare and cash plan, pension (4% employee / 8% employer salary sacrifice), death in service (3x annual salary).
We are supporting a key client to recruit an experienced Executive Assistant to provide high-quality, confidential executive support to the Managing Director and senior management team.
This trusted role offers broad exposure across the business and is responsible for ensuring diaries, meetings, communications, administration and follow-up actions are managed efficiently and professionally.
This is an office-based role working 37.5 hour working week - Monday to Friday 9am until 5pm with half hour lunch.
Attention to detail, accuracy, strong organisational skills and a trustworthy nature are essential in this position, as you support as a Personal Assistant / Executive Assistant to the senior management team.
Role and responsibilities
- As an Executive Team Administrator, you will be responsible for providing comprehensive executive support to the Managing Director and senior management team.
- Act as the professional first point of contact for internal and external stakeholders, managing communications appropriately.
- Manage complex diaries, appointments, global travel (predominately America) and hospitality arrangements.
- Coordinate meetings and events, including room bookings, setting up technology, preparing agendas and Board packs, actions and follow-up.
- Prepare, proofread and format correspondence, reports, presentations, agendas and management papers.
- Take accurate board and management meeting minutes, recording decisions and actions.
- Support project coordination, action trackers, deadlines and management administration.
- Maintain confidential records, filing systems and sensitive information with discretion.
- Support company secretarial administration, including Companies House filings and statutory records where required.
- Order stationery and office supplies and manage Share Point access for internal stakeholders.
- Process expenses and mileage claims for the Managing Director and Finance Director.
- Provide flexible administrative support as required
Knowledge, Skills and Experience
- Experience as an Executive Assistant, Personal Assistant, Senior Administrator or Team Administrator essential.
- Strong diary management, meeting coordination, minute-taking and executive administration skills.
- Experience supporting board administration, company secretarial processes or Companies House filings is advantageous.
- Proactive, solutions-focused and able to exercise sound judgement.
- Discreet, professional and trusted when supporting senior leaders.
Benefits
- Annual discretionary bonus
- 25 days holiday plus Bank Holidays
- Health care and cash plan
- Death in service (x3 salary)
- Enhanced pension scheme
- Free parking
If you have the relevant skills and experience, and actively seeking a new PA, EA or Senior Administrator role with an incredible employer then please apply today
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant / Team Administrator
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
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Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at THE RECRUITMENT DUO!
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at THE RECRUITMENT DUO.
We think you need these skills to ace Executive Assistant / Team Administrator
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at THE RECRUITMENT DUO. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to THE RECRUITMENT DUO and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at THE RECRUITMENT DUO. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to THE RECRUITMENT DUO's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at THE RECRUITMENT DUO
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with THE RECRUITMENT DUO.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at THE RECRUITMENT DUO will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact THE RECRUITMENT DUO and how you would contribute to adapting HR strategies.
