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- Tasks: Provide essential secretarial support to a Community Mental Health Team Leader.
- Company: Join a dedicated healthcare team in Newtownabbey.
- Benefits: Earn £12.31 per hour with a stable 37.5-hour work week.
- Why this job: Make a difference in mental health while honing your organisational skills.
- Qualifications: GCSEs and clerical experience required; minute-taking experience is a plus.
- Other info: Enjoy a supportive environment with opportunities for professional growth.
The predicted salary is between 12 - 16 £ per hour.
We are seeking a reliable and highly organised Personal / Team Secretary (Band 3) to provide comprehensive secretarial and administrative support to a Community Mental Health Team (CMHT) Team Leader. The post-holder will play a key role in supporting the day-to-day management of the office, ensuring the smooth delivery of a high-quality administrative service. This is a varied role requiring strong organisational skills, attention to detail, discretion, and the ability to manage competing priorities in a busy healthcare environment.
Key Responsibilities
- Provide full secretarial support to the Team Leader, including diary and meeting management.
- Type reports, correspondence, letters, forms, and minutes to a high standard using digital dictation or handwritten notes.
- Arrange and support meetings, including minute taking and distribution of documentation.
- Manage incoming and outgoing mail, telephone calls, emails, and enquiries.
- Act as a key point of contact for internal and external enquiries.
- Maintain accurate records, filing systems, and electronic databases.
- Manage shared email accounts and send correspondence on behalf of senior staff where agreed.
- Input, retrieve, and maintain data on computerised systems.
- Liaise with external agencies and multidisciplinary teams appropriately.
- Support complaint processes, including organising and minuting meetings and collating responses.
- Maintain petty cash and carry out cash-handling duties where required.
- Collect, collate, and report statistical information as required.
- Develop and maintain spreadsheets and databases using Microsoft Office.
- Provide cover for clerical colleagues during periods of absence or high workload.
- Maintain strict confidentiality at all times.
- Participate in training and support effective team working.
Essential Criteria
Applicants must meet one of the following:
- Option 1: 4 GCSEs (Grades A*-C), including English (or equivalent), 1 year’s paid clerical experience in an office environment, including use of Microsoft Office, and 1 year’s minute-taking experience (for applicable posts).
- Option 2: English GCSE (Grade A*-C) or equivalent, 2 years’ paid clerical experience in an office environment, including use of Microsoft Office, and 1 year’s minute-taking experience (for applicable posts).
Work-based examples must be clearly demonstrated on the application form.
Personal Secretary in Newtownabbey employer: The Recruitment Co
Contact Detail:
The Recruitment Co Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Secretary in Newtownabbey
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Secretary role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to secretarial skills. Think about how you can showcase your organisational skills and attention to detail, as these are key in this role. We recommend doing mock interviews with friends or family!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and show your enthusiasm for the position. It’s a simple way to stand out from the crowd.
✨Tip Number 4
Check out our website for the latest job postings! Applying directly through us not only gives you access to exclusive roles but also shows your commitment to finding the right fit. Let’s land that job together!
We think you need these skills to ace Personal Secretary in Newtownabbey
Some tips for your application 🫡
Show Us Your Organisational Skills: As a Personal Secretary, being organised is key! Make sure your application highlights your ability to manage multiple tasks and priorities. Use specific examples from your past experience to show us how you’ve kept things running smoothly.
Nail the Details: Attention to detail is crucial in this role. When filling out your application, double-check for any typos or errors. We want to see that you can produce high-quality work, so make sure your application reflects that!
Demonstrate Your Communication Skills: You’ll be the go-to person for communication within the team, so let us know about your experience with managing emails, phone calls, and correspondence. Share examples of how you’ve effectively communicated with different stakeholders in your previous roles.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re tech-savvy!
How to prepare for a job interview at The Recruitment Co
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Secretary. Familiarise yourself with tasks like diary management, minute-taking, and handling correspondence. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've managed competing priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your ability to stay organised and efficient in a busy environment.
✨Demonstrate Discretion and Confidentiality
As a Personal Secretary, you'll often deal with sensitive information. Be prepared to discuss how you've handled confidential matters in the past. This will reassure the interviewer that you can maintain discretion and uphold the integrity of the role.
✨Familiarise Yourself with Microsoft Office
Since the job requires proficiency in Microsoft Office, brush up on your skills before the interview. If possible, mention any specific projects where you've used Excel or Word effectively. This will show that you're not only qualified but also proactive about your skill set.
