At a Glance
- Tasks: Support business management and coordinate essential processes in a dynamic team.
- Company: Join a leading organisation in Postgraduate Medical and Dental Education.
- Benefits: Earn £12.75 per hour with flexible working hours and valuable experience.
- Other info: Immediate start available; perfect for students seeking practical experience.
- Why this job: Make a real difference in healthcare education while developing your administrative skills.
- Qualifications: GCSEs in Maths and English or relevant admin experience required.
The predicted salary is between 25500 - 26500 € per year.
We are recruiting a Business Management Administrator to join our client in Belfast.
Location: Belfast
Hours: Monday - Friday, 37.5 hours per week
Start Date: Immediate starts available, Temporary roles
Rate of Pay: £12.75 per hour
About the Role
This is a varied and responsible administrative role, providing essential business support services that underpin the delivery of Postgraduate Medical and Dental Education and Training across Northern Ireland. The successful candidate will support Business Management Officers in managing and coordinating business systems and processes, while also providing reception cover and acting as a key point of contact for both internal staff and external stakeholders.
Key Responsibilities
- Business Management Support
- Assist with the administration, processing and reporting of Medical and Dental Trainee Study Leave and Travel Expense claims
- Liaise with Trainees, Educational Supervisors and Training Support staff to ensure claims are processed efficiently and in line with NIMDTA policies
- Manage shared Business Management inboxes and respond to email enquiries
- Check the accuracy of applications and travel information
- Update and maintain the Study Leave database and course register
- Monitor Study Leave expenditure and assist with the preparation of reports
- Support contracts, procurement activities and ensure compliance with procurement guidance
- Assist staff with HSC financial systems (including FPM and e-procurement) and liaise with BSO Shared Service Centres
- Support procurement activities including venue hire, supplier quotations, and the booking of flights and accommodation
- Assist with the administration of Lay Representatives, maintaining registers and booking diaries
- Contribute to performance reporting and monitoring of Key Performance Indicators
- Deputise for Business Management Officers as required
- Reception Duties
- Act as the first point of contact for visitors, providing a professional and courteous service
- Monitor visitor access and maintain security awareness
- Organise meeting room bookings and coordinate arrangements for meetings, courses and events
- Answer and direct incoming calls and relay messages
- Receive and process incoming and outgoing mail and deliveries
- General Duties
- Support premises management alongside the Governance, IT and Premises Manager
- Ensure compliance with records management, data protection, equality, health & safety, and agency policies
- Maintain high standards of organisation, confidentiality and professionalism
- Assist with stock control and ordering of supplies
- Planning & Organising
- Prioritise workload to meet daily and weekly deadlines
- Support forward planning for meetings, events and departmental requirements
Essential Criteria
- Experience / Qualifications
- Five GCSEs (including GCSE Maths and English Language at Grades A-C) OR equivalent qualification demonstrating literacy and numeracy OR a higher qualification OR 18 months' relevant administrative experience in an office environment (Relevant experience includes tasks such as filing, word processing and general administration)
- At least one year's experience using Microsoft Office (Word, Excel, Outlook or similar)
- Skills & Abilities
- Ability to work independently and as part of a team to meet performance targets
- Strong ability to prioritise workload and meet deadlines
- Effective communication skills, both written and verbal
- Confidence using electronic systems and email communication
- High level of attention to detail and accuracy
Business Management Administrator employer: The Recruitment Co.
Joining our client as a Business Management Administrator in Belfast offers a unique opportunity to be part of a dedicated team that supports Postgraduate Medical and Dental Education across Northern Ireland. With a focus on professional development, a collaborative work culture, and a commitment to employee well-being, this role provides meaningful engagement in essential administrative functions while enjoying the vibrant atmosphere of Belfast. The company values its staff, offering competitive pay and a supportive environment that fosters growth and learning.
StudySmarter Expert Advice🤫
We think this is how you could land Business Management Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your field on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute. This shows you're genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. It’ll help you get comfortable talking about your experience and answering tricky questions.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities, and applying directly can sometimes give you an edge. Plus, it’s super easy to navigate!
We think you need these skills to ace Business Management Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Business Management Administrator role. Highlight relevant experience and skills that match the job description, like your admin experience and proficiency in Microsoft Office.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific responsibilities from the job description and how your past experiences align with them.
Showcase Your Attention to Detail:Since this role requires a high level of accuracy, make sure your application is free from typos and errors. Double-check everything before you hit send – it shows you care about quality!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets into the right hands quickly and efficiently!
How to prepare for a job interview at The Recruitment Co.
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Business Management Administrator. Familiarise yourself with tasks like processing claims and managing inboxes. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role involves a lot of planning and organisation, be ready to discuss how you've successfully managed multiple tasks in the past. Prepare examples that highlight your ability to prioritise workload and meet deadlines, as these are key skills for the position.
✨Brush Up on Microsoft Office
As you'll be using Microsoft Office daily, ensure you're comfortable with Word, Excel, and Outlook. Consider practising common tasks or functions that might come up in the role, such as creating reports or managing spreadsheets, so you can demonstrate your proficiency during the interview.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the company culture, or specific projects you might be involved in. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
