At a Glance
- Tasks: Manage the Head of the Civil Service's diary and support their office.
- Company: Join a prestigious role at Stormont Castle in Belfast.
- Benefits: Competitive pay of £17.43PH with a structured work environment.
- Other info: Ideal for organised individuals looking to thrive in a dynamic setting.
- Why this job: Be at the heart of government operations and make a real difference.
- Qualifications: 5 GCSEs including maths and English, plus 2 A-Levels required.
The predicted salary is between 36000 - 38000 € per year.
We are currently recruiting a Senior Executive Assistant / Diary Secretary for our client based in Belfast, Stormont Castle. The successful candidates will be required to start once the vetting paperwork and ANI are completed.
Start date: ASAP
Rate of pay: £17.43PH
Duration: 1/10/2026
Hours of work: 37
Key Responsibilities:
- The Senior Executive Assistant / Diary Secretary must display a high level of personal organisation and an ability to prioritise among many competing tasks.
- They must have strong verbal and written skills and have tact and confidence when dealing with senior officials.
- The main role of this post is to manage the Head of the Civil Service (HoCS) Diary whilst providing support to the Head of the Civil Service Private Office.
- The individual’s duties will broadly reflect the duties of an Executive Officer Grade 1 in the NICS and will include the following:
- Manage the Head of the Civil Service’s diary
- Develop close working relationship between HoCS and ensure effective co-ordination is maintained in relation to HoCS events and meetings
- Arrange hospitality for meetings as and when required
- Preparation of a daily pack to include diary and papers for next two days with accompanying papers
- Identify invitations received and liaise with HoCS regarding attendance
- Assist the Staff Officer in commissioning timely briefing and advice for HoCS’ attendance at meetings
- Arrange travel for HoCS when necessary
- Monitor and prioritise papers for HoCS’ attention
- Organise the diary to maximise the effectiveness of Minister’s time
- Oversee the HoCS’ shared mailbox
- When required support other work of the Head of Civil Service office.
Essential Criteria applicants must have:
- 5 GCSE's including maths and English (proof of certs required)
- 2 A-Levels (or equivalent) (proof of certs required)
- A minimum of 18 months experience of:
- working effectively as part of a team, to include the ability to manage workloads in a pressurised environment
- strong communication, negotiating and influencing skills
- maintaining effective working relationships with senior managers
- Excellent written and oral communication skills
- Excellent planning and organisational skills
A criminal record will not necessarily be a bar to obtaining a position. The UK Recruitment Co. Ltd has policies on the Recruitment of Ex-Offenders and the Secure Handling, Use, Storage, and Retention of Disclosure Information, copies of which can be made available upon request.
Please send your CV via the link or email.
Senior Executive Assistant / Diary Secretary Belfast Stormont ASAP Start employer: The Recruitment Co.
Joining our team as a Senior Executive Assistant at Stormont Castle in Belfast offers you the chance to work in a prestigious environment that values personal organisation and effective communication. We pride ourselves on fostering a supportive work culture that encourages professional growth, providing opportunities to develop your skills while contributing to the important work of the Head of the Civil Service. With competitive pay and a commitment to inclusivity, we are dedicated to creating a rewarding experience for all employees.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Executive Assistant / Diary Secretary Belfast Stormont ASAP Start
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know someone at Stormont. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching the Head of the Civil Service and their recent initiatives. This shows you’re genuinely interested and ready to contribute right from the start.
✨Tip Number 3
Practice your communication skills! Since this role requires strong verbal and written abilities, consider doing mock interviews with friends or using online platforms to refine your pitch.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and processed quickly. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Senior Executive Assistant / Diary Secretary Belfast Stormont ASAP Start
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Executive Assistant role. Highlight your experience in managing diaries and supporting senior officials, as this will show us you understand the key responsibilities of the position.
Showcase Your Skills:Don’t forget to emphasise your strong verbal and written communication skills. We want to see how you’ve used these skills in previous roles, especially in high-pressure environments.
Be Organised:Since organisation is key for this role, consider including examples of how you've effectively managed multiple tasks or priorities in your past jobs. This will help us see your ability to handle the demands of the position.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it!
How to prepare for a job interview at The Recruitment Co.
✨Know Your Diary Management
Make sure you understand the ins and outs of diary management. Be prepared to discuss how you would prioritise tasks and manage competing demands, especially for someone as important as the Head of the Civil Service.
✨Showcase Your Communication Skills
Since strong verbal and written skills are essential, practice articulating your thoughts clearly. You might be asked to provide examples of how you've effectively communicated with senior officials in the past.
✨Demonstrate Your Organisational Skills
Bring examples of how you've successfully organised events or meetings in previous roles. Highlight your ability to prepare daily packs and manage multiple tasks efficiently.
✨Build Rapport with the Interviewers
Remember, this role involves working closely with senior managers. Show your interpersonal skills by engaging with the interviewers, making eye contact, and responding thoughtfully to their questions.
