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- Tasks: Support the Chief Executive and Chair with proactive administrative assistance and strategic documentation.
- Company: Join a dynamic organisation making a difference in public health.
- Benefits: Full-time role with opportunities for professional growth and development.
- Why this job: Be at the heart of decision-making and influence positive change.
- Qualifications: Degree and relevant experience as an Executive Assistant required.
- Other info: Collaborative environment with diverse stakeholders and impactful projects.
The predicted salary is between 36000 - 60000 £ per year.
The post holder will provide effective, proactive and comprehensive executive administrative support to the Chief Executive and Chair in the performance of their duties; and contribute to the effective and efficient administrative management of the corporate business of the PCC as required. The post holder will act as a conduit between the Chief Executive office and staff / stakeholders. The post holder will be responsible for the development of Standard Operating procedures within Business Support for all Board and Executive business. They will also highlight for the CEO and Board, issues at a policy level that may be of interest to deal with highly confidential information on a regular basis.
KEY RESULT AREAS
- Service Delivery: Act as the first point of contact for the Chief Executive, PCC Chair and Members in dealings with the Department, Regional Board, Public Health Agency and Trust officers and other statutory and voluntary organisations. Use initiative to determine importance of work pieces and level of urgency for the CEO and Chair. Provide briefings and reports to the Chief Executive and PCC Chair and Members on dealings with the Department, Regional Board, Public Health Agency and Trust officers and other statutory and voluntary organisations. This will include updates on consultation requests and bringing together complex and sensitive information. Develop and maintain strategic, corporate documentation including Terms of references for Committees and Standing Orders. Manage a wide range of activities in parallel to support the CEO’s and Board’s work, working to Responsible and accountable for the smooth and efficient running of the Chief Executive and Chair’s office, including delegating work to administrative and reception staff and training appropriate action on behalf of the Chief Executive and Chair as required.
- Communication and Collaborative Working: To communicate, as required, on behalf of the Chief Executive and Chair to a diverse range of stakeholders, including communicating sensitive and / or complex information in a way that is appropriate for the chosen audience while maintaining the meaning and overall direction of the particular message / communication. Working with Executive and Non-Executive members to, including Sub-Committees, to contribute to strategic direction of the PCC. Maintain a wide range of effective communication networks, both internal and external. This will involve working with a broad range of stakeholders, including other statutory bodies and agencies, voluntary and community organisations and independent contractors.
ESSENTIAL CRITERIA
- A university degree or equivalent qualification AND one year’s relevant experience as an Executive Assistant supporting a Chief Executive or Director or Board / Council.
- 4 years’ relevant experience as an Executive Assistant supporting a Chief Executive or Director or Board / Council.
- Candidates must have worked with a diverse range of stakeholders, both internal and external to the organisation, to achieve successful outcomes.
- Experience of using Microsoft Office including Word, Access, Excel and PowerPoint.
Executive Personal Assistant in Belfast employer: The Recruitment Co
Contact Detail:
The Recruitment Co Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through professional groups. Let them know you're on the lookout for an Executive Personal Assistant role, and who knows? They might just have the inside scoop on openings.
✨Tip Number 2
Prepare for those interviews! Research the company and the people you'll be meeting. Tailor your responses to show how your skills can support the Chief Executive and Chair effectively. We want you to shine!
✨Tip Number 3
Practice your communication skills. As an Executive Personal Assistant, you'll need to convey complex information clearly. Try mock interviews with friends or family to get comfortable with articulating your thoughts.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Personal Assistant in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Personal Assistant role. Highlight your experience supporting executives and managing communications with diverse stakeholders. We want to see how your skills align with what we need!
Showcase Your Skills: Don’t forget to showcase your Microsoft Office skills! Mention specific projects where you used Word, Excel, or PowerPoint effectively. This will help us see your technical abilities in action.
Be Clear and Concise: When writing your application, keep it clear and concise. Use bullet points for key achievements and responsibilities. We appreciate straightforward communication, just like you’ll be doing in the role!
Apply Through Our Website: Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at The Recruitment Co
✨Know Your Executive
Before the interview, do your homework on the Chief Executive and Chair. Understand their priorities, recent initiatives, and any challenges they might be facing. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Communication Skills
As an Executive Personal Assistant, communication is key. Prepare examples of how you've effectively communicated complex information to diverse stakeholders in the past. Be ready to demonstrate your ability to adapt your communication style to suit different audiences.
✨Highlight Your Organisational Skills
This role requires juggling multiple tasks and managing priorities. Bring specific examples of how you've successfully managed competing deadlines or developed standard operating procedures in previous roles. This will illustrate your capability to keep things running smoothly.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and initiative. Think about situations where you've had to make quick decisions or handle sensitive information. Practising these scenarios will help you respond confidently during the interview.
