At a Glance
- Tasks: Support business management and coordinate essential administrative tasks in a dynamic team.
- Company: Join a leading organisation in Postgraduate Medical and Dental Education in Belfast.
- Benefits: Earn £12.75 per hour with flexible hours and immediate start available.
- Other info: Enjoy a supportive work culture with opportunities for growth and learning.
- Why this job: Make a real difference in healthcare education while developing your professional skills.
- Qualifications: GCSEs in Maths and English or relevant experience in an office environment.
The predicted salary is between 25000 - 27000 € per year.
We are recruiting a Business Management Administrator to join our client in Belfast.
Location: Belfast
Hours: Monday – Friday, 37.5 hours per week
Start Date: Immediate starts available, Temporary roles
Rate of Pay: £12.75 per hour
About the Role
We are currently seeking a Business Management Administrator to join our client in their Business Management Team. This is a varied and responsible administrative role, providing essential business support services that underpin the delivery of Postgraduate Medical and Dental Education and Training across Northern Ireland. The successful candidate will support Business Management Officers in managing and coordinating business systems and processes, while also providing reception cover and acting as a key point of contact for both internal staff and external stakeholders.
Key Responsibilities
- Business Management Support
- Assist with the administration, processing and reporting of Medical and Dental Trainee Study Leave and Travel Expense claims
- Liaise with Trainees, Educational Supervisors and Training Support staff to ensure claims are processed efficiently and in line with NIMDTA policies
- Manage shared Business Management inboxes and respond to email enquiries
- Check the accuracy of applications and travel information
- Update and maintain the Study Leave database and course register
- Monitor Study Leave expenditure and assist with the preparation of reports
- Support contracts, procurement activities and ensure compliance with procurement guidance
- Assist staff with HSC financial systems (including FPM and e‑procurement) and liaise with BSO Shared Service Centres
- Support procurement activities including venue hire, supplier quotations, and the booking of flights and accommodation
- Assist with the administration of Lay Representatives, maintaining registers and booking diaries
- Contribute to performance reporting and monitoring of Key Performance Indicators
- Deputise for Business Management Officers as required
- Reception Duties
- Act as the first point of contact for visitors, providing a professional and courteous service
- Monitor visitor access and maintain security awareness
- Organise meeting room bookings and coordinate arrangements for meetings, courses and events
- Answer and direct incoming calls and relay messages
- Receive and process incoming and outgoing mail and deliveries
- General Duties
- Support premises management alongside the Governance, IT and Premises Manager
- Ensure compliance with records management, data protection, equality, health & safety, and agency policies
- Maintain high standards of organisation, confidentiality and professionalism
- Assist with stock control and ordering of supplies
- Planning & Organising
- Prioritise workload to meet daily and weekly deadlines
- Support forward planning for meetings, events and departmental requirements
Essential Criteria
- Five GCSEs (including GCSE Maths and English Language at Grades A–C *) OR equivalent qualification demonstrating literacy and numeracy OR a higher qualification OR 18 months’ relevant administrative experience in an office environment (Relevant experience includes tasks such as filing, word processing and general administration)
- At least one year’s experience using Microsoft Office (Word, Excel, Outlook or similar)
Skills & Abilities
- Ability to work independently and as part of a team to meet performance targets
- Strong ability to prioritise workload and meet deadlines
- Effective communication skills, both written and verbal
- Confidence using electronic systems and email communication
- High level of attention to detail and accuracy
Business Management Administrator in Belfast employer: The Recruitment Co.
Join our client in Belfast as a Business Management Administrator and become part of a dynamic team dedicated to supporting Postgraduate Medical and Dental Education. With a commitment to employee growth, this role offers a collaborative work culture where your contributions are valued, alongside competitive pay and the opportunity to make a meaningful impact in the healthcare sector. Enjoy a supportive environment that prioritises professional development and fosters a sense of community among staff.
StudySmarter Expert Advice🤫
We think this is how you could land Business Management Administrator in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Business Management Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and the role. Understand their values and how you can contribute to their Business Management Team. This will help you stand out and show that you're genuinely interested in the position.
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. Focus on your experience with administrative tasks and how you've handled similar responsibilities in the past. Confidence is key, so get comfortable talking about your skills!
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to find and apply for roles like the Business Management Administrator. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Business Management Administrator in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Business Management Administrator role. Highlight relevant experience and skills that match the job description, like your admin experience and proficiency in Microsoft Office. We want to see how you fit into our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're interested in this role and how your background makes you a great fit. Keep it concise but engaging – we love a bit of personality!
Show Off Your Attention to Detail:Since this role requires a high level of accuracy, make sure to proofread your application. Typos or errors can give the wrong impression. We appreciate candidates who take the time to ensure their application is polished and professional.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s straightforward and ensures your application gets to the right place. Plus, it shows us you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at The Recruitment Co.
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Business Management Administrator. Familiarise yourself with the key tasks mentioned in the job description, like managing study leave claims and liaising with trainees. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and met deadlines, as this will highlight your suitability for the position.
✨Brush Up on Microsoft Office
As you'll be using Microsoft Office daily, make sure you're comfortable with Word, Excel, and Outlook. Consider doing a quick refresher on any specific functions that might be relevant, like creating spreadsheets or managing emails. Being able to confidently discuss your proficiency will give you an edge.
✨Prepare Questions for Them
Interviews are a two-way street, so think of some insightful questions to ask your interviewers. This could be about the team dynamics, the challenges they face, or how success is measured in the role. It shows that you're engaged and serious about finding the right fit for both you and the company.
