At a Glance
- Tasks: Provide administrative support for learning and development courses in a dynamic environment.
- Company: Join a reputable organisation at Stormont, Belfast, focused on civil contingencies.
- Benefits: Earn £13.75 per hour with full-time hours and potential career growth.
- Other info: Transport needed for on-site support across Northern Ireland; flexible and engaging work culture.
- Why this job: Make a difference by supporting vital learning initiatives and enhancing your skills.
- Qualifications: Degree and 12 months' experience in policy development and project management required.
The predicted salary is between 13.75 - 13.75 £ per hour.
We are currently recruiting an AO for our client based in Belfast, Stormont. The successful candidates will be required to start once the vetting paperwork and ANI are completed.
Start date: ASAP
Rate of pay: £13.75ph
Hours of work: 37 Full time 9 – 5pm Mon to Fri
Key Responsibilities:
- To provide efficient, effective, and responsive administrative support to the Civil Contingencies Policy Branch within TEO as part of their learning and development team.
- Provide on-site support for L&D courses – access to transport.
- Information Management: Processing e-mails, correspondence, papers etc on arrival – identifying those requiring urgent action, highlighting deadlines and action points, attaching related papers, and passing to the relevant person(s) for action.
- Answering or escalating incoming queries based on knowledge of caller or issues raised.
- Logging the various information types received, tracking responses, and chasing up outstanding responses to ensure deadlines are met.
- Typing, compiling, and issuing e-mails, letters, acknowledgements, minutes etc.
- Pulling inputs together from various sources into a coordinated response.
- Scanning, reformatting, and updating documents, standardising layouts, and creating templates/databases.
- Daily maintenance of dedicated shared inboxes, e-mails, documents, correspondence, papers and files, in both paper and electronic filing systems – copying, cataloguing, filing, retrieving, archiving, reviewing and deleting/destroying in accordance with guidance and protocol.
- Opening and maintaining electronic filing on CM records management system.
- Event & hospitality booking & management.
- In person administrative support at learning events and courses (transport required as throughout NI).
- Assisting in maintaining expenditure records.
- Assisting in specific Director level returns i.e. Gifts and Hospitality returns.
- Monitoring the level of stationery supplies/office consumables & PPA for on- and off-site projects.
- Recording, producing, and issuing minutes of meetings where necessary.
- Assisting with document retrieval exercises.
- Assisting with arrangements for meetings and working groups for internal and external stakeholders.
- Assisting in departmental audits.
Essential Criteria applicants must have:
- Policy Development – experience of developing policy alongside good written and analytical skills.
- Project management – experience of liaising with different departments/delivery leads to ensure work is delivered on time to a high standard.
- A degree with a minimum of 12 months’ experience.
Desired:
- Experience of website and accessibility and compliance.
- Experience of website performance monitoring.
A criminal record will not necessarily be a bar to obtaining a position. The UK Recruitment Co. Ltd has policies on the Recruitment of Ex-Offenders and the Secure Handling, Use, Storage, and Retention of Disclosure Information, copies of which can be made available upon request.
Please send your CV via the link or email Nicole.
Administration Officer - Learning & Development Administrative Support Officer (Stormont) in Belfast employer: The Recruitment Co.
Join a dynamic team at Stormont, where we prioritise employee development and foster a collaborative work culture. As an Administration Officer, you'll enjoy competitive pay, a supportive environment, and opportunities for professional growth while contributing to meaningful projects that impact the community. Our commitment to work-life balance and employee well-being makes us an exceptional employer in Belfast.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Officer - Learning & Development Administrative Support Officer (Stormont) in Belfast
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We think you need these skills to ace Administration Officer - Learning & Development Administrative Support Officer (Stormont) in Belfast
Some tips for your application 🫡
Show Off Your Passion for Learning:When applying for a role in digital learning and education at The Recruitment Co., make sure to sprinkle your application with examples of your enthusiasm for teaching and learning technologies. Share specific experiences where you've used, designed, or implemented digital learning solutions, as this shows us that you truly get the field.
Highlight Relevant Education and Certification:In the digital learning space, having a strong educational background can set you apart. Don't shy away from showcasing your degrees, certifications, or relevant courses related to e-learning, instructional design, or educational technology. We love seeing candidates who have actively invested in their learning journey!
Tailor Your CV to the Role:Your CV is your first impression, so let's make it count! Focus on your skills directly related to digital learning, such as course development, learning management systems, and data analysis. Be sure to show measurable results from your past roles to demonstrate your impact and effectiveness.
Craft a Compelling Cover Letter:In your cover letter, express not just your qualifications, but your vision for the future of digital education. Discuss how your experiences align with the mission of The Recruitment Co. and highlight any innovative ideas you might have for enhancing learning experiences. This is your chance to connect with us on a deeper level!
How to prepare for a job interview at The Recruitment Co.
✨Get Hands-On with Learning Technologies
Familiarise yourself with common digital learning tools and platforms, like LMS systems or authoring tools that The Recruitment Co. might use. Understanding these will give you an edge and show you’re ready to jump in from day one!
✨Showcase Your Creativity in Lesson Design
Prepare a portfolio of your past projects if you have them, or create sample lesson plans or digital content demos. Being able to discuss your creative approach to engaging students can really set you apart in a full-time role at The Recruitment Co..
✨Brush Up on Educational Trends
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Expect to be asked about your experience working collaboratively with educators or other stakeholders. Consider discussing how you've contributed to a team effort in creating engaging educational content or improving student outcomes.
