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- Tasks: Provide top-notch admin support, manage diaries, and create professional documents.
- Company: Join The Recruitment Co, a dynamic team in Belfast.
- Benefits: Earn £13.57/hour with a structured 37.5-hour work week.
- Why this job: Perfect for those who thrive on organisation and enjoy making an impact.
- Qualifications: 5 GCSEs or 3 years' admin experience; proficiency in Microsoft Office required.
- Other info: Initial 6-month post with potential for growth.
The predicted salary is between 28000 - 42000 £ per year.
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Personal Assistant / Senior Secretary, Belfast
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Client:
The Recruitment Co
Location:
Belfast, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
3964dce68e91
Job Views:
6
Posted:
19.08.2025
Expiry Date:
03.10.2025
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Job Description:
We’re Hiring: Personal Assistant / Senior Secretary
Based in Knockbracken
Band 4 | £13.57/hour | 37.5 hrs/week | Initial 6-month post
Join a dynamic and fast-paced environment where your organisational flair and administrative expertise will make a real impact. If you thrive on responsibility, love a well-structured diary, and enjoy turning chaos into calm — this could be your perfect role.
Your Key Responsibilities
- Provide top-notch admin and secretarial support including typing, data input, email management and records maintenance
- Manage the Director/Assistant Director’s diary and prep them for meetings with agendas and paperwork
- Create professional documents and presentations using Microsoft Office
- Handle incoming emails and calls from stakeholders, prioritising actions
- Take minutes and support key Committees, meetings and projects
- Keep office systems organised and introduce improvements when needed
- Monitor office supplies and arrange travel, accommodation, and hospitality
- Verify invoices for travel, courses and events
What You’ll Bring
- 5 GCSEs (Grade C or above incl. English & Maths) + 2 years’ admin/secretarial experience OR 3 years’ admin/secretarial experience
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.)
- Valid driving licence
- Level 2 in Word/Text Processing (OCR/RSA or equivalent)
- Ability to minute meetings and use initiative in decision making
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Personal Assistant / Senior Secretary employer: The Recruitment Co
Contact Detail:
The Recruitment Co Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant / Senior Secretary
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly the Microsoft Office Suite. Being able to demonstrate your proficiency in Word, Excel, Outlook, and PowerPoint during the interview can set you apart from other candidates.
✨Tip Number 2
Showcase your organisational skills by preparing a mock diary management plan. This could involve creating a sample agenda for a meeting or outlining how you would prioritise tasks for a busy director. Presenting this during your interview can highlight your proactive approach.
✨Tip Number 3
Research the company and its key stakeholders before your interview. Understanding their goals and challenges will allow you to tailor your responses and demonstrate how your skills can directly benefit them in the role of Personal Assistant.
✨Tip Number 4
Prepare examples of how you've improved office systems or processes in previous roles. Being able to discuss specific instances where you've introduced efficiencies or solved problems will show your potential employer that you're not just an administrator, but a valuable asset to their team.
We think you need these skills to ace Personal Assistant / Senior Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and secretarial roles. Emphasise your proficiency with Microsoft Office Suite and any specific achievements that demonstrate your organisational skills.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role. Mention how your skills align with the responsibilities listed in the job description, such as managing diaries and creating professional documents.
Highlight Relevant Qualifications: Clearly state your qualifications, including GCSEs and any certifications related to Word/Text Processing. If you have experience in a similar environment, be sure to mention it.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at The Recruitment Co
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to organise and manage tasks is crucial. Be prepared to discuss specific examples of how you've successfully managed diaries, prioritised tasks, or improved office systems in your previous roles.
✨Demonstrate Proficiency in Microsoft Office
Since the role requires strong skills in Microsoft Office Suite, make sure to highlight your experience with Word, Excel, Outlook, and PowerPoint. You might even want to mention any specific projects where you used these tools effectively.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and decision-making skills. Think of scenarios where you had to handle conflicting priorities or manage unexpected challenges, and be ready to explain how you approached them.
✨Emphasise Your Communication Skills
Effective communication is key in this role. Be ready to discuss how you've handled communications with stakeholders, taken minutes in meetings, or created professional documents. This will show that you can represent the Director/Assistant Director well.
