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- Tasks: Lead a team of admin staff and provide essential support for Estates Operations.
- Company: Join a trusted organisation dedicated to efficient administrative services in healthcare.
- Benefits: Enjoy a competitive hourly rate and a supportive work environment with flexible hours.
- Why this job: Make a real impact while developing your leadership skills in a dynamic setting.
- Qualifications: HNC/HND or equivalent in administration, plus relevant experience required.
- Other info: Full driving licence needed; disability accommodations available.
The predicted salary is between 25000 - 35000 £ per year.
We are currently seeking a temporary Full-time Band 4 Admin Team Leader for our Client in Armagh
Mon-Fri (9-5)
£13.57 per hour
The Administrator / Team Leader will be responsible for the supervision of Estates Operations Admin staff Trustwide, and for the provision of a robust administrative support service for the Assistant Head of Estates Operational Services for the Newry & Mourne, Armagh & Dungannon and Craigavon & Banbridge localities. This will include travel to the sites.
Duties include but not limited to:
- Responsible for the day-to-day supervision of Estates Operations Admin staff Trustwide.
- Operate MICAD and the BSTP finance system for requisitions, fuel receipts purchase card and the receipt and processing of invoices for payment.
- Undertake a range of administrative duties including personally dealing with routine items.
- Maintain annual leave and sickness leave records for DEL staff Trustwide.
- Update and maintain Rotawatch for on call arrangements.
- Prepare documentation in relation to notice of on-site generator testing and other ad hoc notices of service disruption e.g. bleep maintenance/upgrading, road closures, traffic diversions etc. for onward global email distribution.
- Assist with the development and implementation of Admin processes and procedures.
- Assist with the organisation of departmental training, regional training and maintain training matrix.
- Assist with the preparation of ad hoc reports.
- Prioritise workload in accordance with expected outcomes.
- Maintain effective communications in writing, by telephone or in person and maintain and develop close working relationships with Service Contractors/Engineers and Trust staff at all levels.
Essential Criteria:
1.HNC/HND or equivalent/higher qualification in an administrative related field AND 1 years\’
experience in a clerical / administrative role
OR
NVQ level 3 in administration AND 2 years\’ experience in a clerical / administrative role
OR
4 GCSEs at Grades A-C including Maths and English or English Language (excluding English
Literature) or equivalent / higher qualification AND 3 years\’ experience in a clerical / administrative
role
OR
4 years\’ experience in a clerical / administrative role at Band 3.
2. OCR Level II (Parts 1 & 2) Text processing/Word processing OR 2 years equivalent experience in the use of Microsoft Office Products including Microsoft Word.
3. Working knowledge of electronic information systems/databases and inputting and extraction information
4. Working experience in an administrative capacity dealing with competing demands on
time and resources, adhering to tight deadlines.
|
Hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. This criterion will be waived in the case of applicants whose disability prohibits driving but who have access to a form of transport approved by the Trust which will permit them to carry out the duties of the post. |
The Recruitment Co is a corporate member for the Recruitment and Employers Confederation operating as an Employment Business for the recruitment of temporary vacancies
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Band 4 Admin Team Leader - Armagh employer: The Recruitment Co
Contact Detail:
The Recruitment Co Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Band 4 Admin Team Leader - Armagh
✨Tip Number 1
Familiarise yourself with the specific administrative systems mentioned in the job description, like MICAD and BSTP. Having a solid understanding of these systems will not only boost your confidence but also demonstrate your proactive approach to the role.
✨Tip Number 2
Highlight your experience in managing competing demands and tight deadlines during any informal discussions or interviews. Be ready to share specific examples of how you've successfully prioritised tasks in previous roles.
✨Tip Number 3
Network with current or former employees in similar roles within the organisation. They can provide valuable insights into the team dynamics and expectations, which can help you tailor your approach when applying.
✨Tip Number 4
Prepare to discuss your communication skills, as maintaining effective communication is crucial for this role. Think of instances where you've successfully collaborated with different teams or stakeholders to achieve a common goal.
We think you need these skills to ace Band 4 Admin Team Leader - Armagh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, especially any supervisory positions. Emphasise your skills in using Microsoft Office products and managing competing demands.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your qualifications, such as HNC/HND or NVQ level 3, and how your experience aligns with the responsibilities of the Admin Team Leader role.
Highlight Relevant Experience: In your application, clearly outline your previous clerical or administrative roles, focusing on your ability to manage workloads, maintain records, and communicate effectively with various stakeholders.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative position.
How to prepare for a job interview at The Recruitment Co
✨Know Your Role
Make sure you thoroughly understand the responsibilities of the Band 4 Admin Team Leader position. Familiarise yourself with the specific duties mentioned in the job description, such as supervising staff and managing administrative processes. This will help you demonstrate your suitability for the role.
✨Showcase Your Experience
Prepare to discuss your previous clerical or administrative experience in detail. Highlight any relevant qualifications, such as your HNC/HND or NVQ level 3, and be ready to provide examples of how you've successfully managed competing demands and tight deadlines in past roles.
✨Demonstrate Communication Skills
Effective communication is key for this role. Be prepared to discuss how you've maintained effective communication with colleagues and external partners in previous positions. You might also want to share examples of how you've built strong working relationships in a team environment.
✨Prepare Questions
At the end of the interview, you'll likely have the opportunity to ask questions. Prepare thoughtful questions about the team dynamics, the challenges faced by the department, or the expectations for the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
