Office Manager & Administrative Assistant (gn) - Part-time

London, hybrid

Start: as soon as possible | Level: Intermediate | Location: London | Working hours: Part-time (24h/week)

You keep our London office running smoothly and create an organized, welcoming environment for employees and visitors alike. As an Office Manager & Administrative Assistant (gn), you combine hands-on office management with administrative support, ensuring that day-to-day operations are handled efficiently. The role follows a hybrid working model, typically this will be two days per week on-site at our London office (TQG UK Limited, 25 Gerrard Street, London W1D 6JL) - depending on line managers' travel commitments. You should be flexible and available to work from the office whenever business needs require your presence.

Your mission:

• You ensure the smooth day-to-day operations of our London office and act as the first point of contact for office-related topics.
• You manage incoming and outgoing mail, deliveries and office supplies, ensuring everything is well organized and stocked.
• You support administrative processes such as document management, filing, invoice handling and maintaining office records.
• You welcome visitors, coordinate meeting rooms and assist with general administrative requests from employees.
• You support our Commercial team in day-to-day operations, including acting as a point of contact for customers, coordinating product samples, supporting marketing events and trade shows, overseeing inventory, liaising with external partners such as PR agencies, and organizing team meetings.

Your experience & skills:

• You have previous experience in office management, team assistance, administration or a similar support role.
• You are confident handling common office software such as Microsoft Office (especially Outlook, Word and Excel) and quickly adapt to new tools and systems.
• You are highly organized, reliable and proactive, with a hands-on mindset and the ability to manage multiple tasks simultaneously.
• You enjoy working with people, communicate professionally and build positive relationships with colleagues and external partners.
• You have excellent English communication skills, both written and spoken.
• You are available 24h/week on 3d/week and can be in the office at least 2 of 3 days.

Why choose us?

Being part of our team means joining a high-performing company with a diverse and inclusive culture. In our fast-growing team of over 1,500 employees internationally, we combine our passion for sports nutrition, supplements, and healthy foods with cutting-edge technology, production, and logistics processes. All of this serves one goal: providing our customers with top-quality products to support their healthy and active lifestyle. You can look forward to a strong sense of team spirit, ongoing opportunities for professional growth and responsibility, and an exciting work environment that blends lifestyle and career.

With locations in Hamburg, Elmshorn, Kaltenkirchen/Nützen, and Elsdorf, TQG offers diverse career opportunities in areas such as technology, product development, sales, marketing, and logistics. Additionally, you’ll benefit from:

• Flexible working hours and remote work options
• Attractive employee discounts on ESN & More Nutrition products
• Subsidy for Classpass
• 28 days vacation/year

About Us:

The Quality Group (TQG) is an innovative provider of sports nutrition products, bringing together the successful brands ESN and More Nutrition since 2021 with its headquarter in Hamburg, Germany. ESN has been the German market leader in sports nutrition since 2004, offering products like protein powders, bars, and supplements designed for ambitious fitness goals. Founded in 2017, More Nutrition focuses on healthy, reduced-sugar foods, providing solutions for conscious nutrition and weight management without compromise. TQG’s vision is to help people become the best version of themselves. With passion and innovation, the company develops high-quality products that promote health, performance, and joy in life. Its agile company culture and exciting career opportunities make TQG a strong partner not only for customers but also for employees.

This is us – The Quality Group – nice to meet you! Now it’s your turn! We look forward to your application! Regardless of gender, age, background, or identity – what matters to us is who you are and what you bring to the table. Join our team and grow with us!