Inclusion Coordinator

Provide full and confidential administrative, secretarial and personal assistance to the Director of Inclusion.

Provide key project assistance on the implementation of selected strategic priorities and activity that meet the Inclusion strategy, that aligns with BFI's wider strategic aims outlined in Screen Culture 2033.

Support the Inclusion Manager in managing the smooth running of the Inclusion Department.

• Provide full and confidential administrative, secretarial and personal assistance to the Director of Inclusion, including scheduling internal and external meetings, and capacity management.
• Full coordination, agenda preparation and minute-taking for internal and external in person and virtual meetings, including coordinating attendances, booking and preparing rooms, fulfilling access requirements, arranging catering / refreshments and booking travel and accommodation as and when required.
• Lead on the team’s annual Records Review removing redundant, obsolete, or trivial information from shared record locations and acting as the main point of contact for the Head of Records & Information Management.
• Assist with internal and external communications, including the content creation for the BFI Intranet, assistance with press releases and refresh of the Inclusion team website.
• Undertake financial administration, including placing orders, managing and processing expenses, travel costs, invoices and purchase orders as necessary on our finance system, ensuring prompt payment and liaising with management accountants as required.
• Provide wider administrative support for the department, including fielding enquiries coming through to the Inclusion inbox and forwarding to relevant team members as required, helping to manage and updating key stakeholder contact lists, and carrying out research tasks, including sourcing information and data and providing summary digests.
• Help to compile and edit the department’s contribution to the Quarterly Business Report, the Operational Plan, and other Department-level corporate reporting as required.
• Provide administrative assistance to the Inclusion department in strategic projects, including briefing on speaking engagements, organising staff attendance at conferences and festivals (registration, travel, accommodation), liaising with internal teams to coordinate event bookings and logistics, and general events support as required.
• Assist with department recruitment processes, including supporting the onboarding and induction of new starters.
• The post may involve some travel throughout the UK and Europe and occasional unsocial hours at weekends and in the evenings.

• Be an ambassador for the BFI and maintain a professional approach at all times.
• Create and maintain good working relationships with all BFI colleagues.
• Promote and support diversity and inclusion in all activities.
• Be aware of and act in accordance with the BFI’s environmental sustainability plans and approach at all times.
• Carry out responsibilities with due regard to the BFI’s policies and procedures.
• Undertake any other duties that may be reasonably required.

• Experience of working in an administrative capacity, including inbox and diary management and minute taking.
• Experience of devising new ways of working to improve work efficiency and productivity.
• An awareness of the complexities and challenges of large-scale organisations.
• An ability to manage complex stakeholder relationships with sensitivity.
• A competent M365 user with proficiency in Word, Excel, PowerPoint, Outlook, amongst others.
• Experience of handling tight deadlines and last-minute changes under pressure, adapting quickly and problem-solving independently.
• An engagement with anti-racism, anti-ableism and promoting and supporting access, diversity and inclusion.

• The aptitude to carry out all activities supporting and championing our culture drivers.
• Good communication and organisational skills with the ability to prioritise and to manage and meet deadlines.
• The ability to maintain professionalism and confidentiality when dealing with sensitive information and business matters.
• A proactive outlook with the ability to grasp complex issues quickly.
• A commitment to professional development and willingness to learn.
• Strong attention to detail, with experience of proof reading for print publications.
• The ability to develop and maintain good and inclusive working relationships with colleagues, partners and stakeholders.
• Excellent numeracy and research skills.

Job descriptions are reviewed annually as part of performance reviews to ensure they remain current.