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- Tasks: Be the friendly face of The Factory Studios, welcoming clients and managing reception duties.
- Company: Join a professional team at The Factory Studios, a creative hub for artists and production teams.
- Benefits: Enjoy a supportive work environment with opportunities to meet diverse people every day.
- Why this job: Perfect for those who love organization and want to be part of a vibrant studio culture.
- Qualifications: Must be organized, proactive, and have great communication skills; experience is a plus.
- Other info: Flexibility in hours is needed, and a clean driving license is desirable for occasional tasks.
The predicted salary is between 24000 - 36000 £ per year.
Job title: Studio Receptionist and Administrator
Reports to: Head of Production
Summary: This role is front of house at The Factory Studios. Sitting in reception, you will be the first point of contact for all people arriving and departing, ensuring the studio is a warm and welcoming environment. This role will suit a highly organised individual who loves meeting new people and wants to become part of a friendly and professional team.
Hours of work are Monday – Friday 8.00 am to 4.30 pm
Key Responsibilities
Reception Duties:
· Meet and greet all clients, shoot teams and VIPs, providing a high level of service and hospitality.
· Ensure the reception and communal areas are welcoming and tidy.
· Ensure all arrivals and departures are signed in on the Studio App and direct them to the relevant studio.
· Answer incoming phone calls in a timely and polite manner, answering queries, forwarding calls or taking accurate messages.
· Managing post and courier deliveries in and out of the Studio.
· Manage office supplies and office printers, maintaining paper and ink stock.
· Manage control of camera kit, booking in and out, and keep batteries charged.
· Manage purchases and issuing of hard drives to shoots as directed.
· Assisting the Production team as required, including prop booking, collection and deliveries.
· Keep Health and Safety and other company documentation filed and up to date.
· Perform tasks for the Global Head of Operations as may be required.
What we need from you
· Build positive relationships with clients and visitors, be warm personable and polite, and make visitors feel welcome.
· Computer literate and able to use Microsoft Word, Excel and MS Office.
· Use initiative and be proactive in everything you do.
· Must be flexible and able to prioritise an ever-changing to-do list.
· Super organized with good attention to detail.
· Self-motivated; willing to initiate tasks and perform duties without direction.
· Must have excellent verbal and written communication skills.
· Be an excellent team player, willing to jump in and help with any tasks as they arise.
· Must have flexibility with work hours; able to work weekends and early or later shifts if occasionally needed.
· A full clean driving licence with a willingness to drive the studio car for occasional collections or deliveries would be desirable.
· Ability to demonstrate relevant experience in a similar role would be desirable.
Studio Receptionist & Administrator employer: THE PRODUCTION FACTORY
Contact Detail:
THE PRODUCTION FACTORY Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Studio Receptionist & Administrator
✨Tip Number 1
Make sure to showcase your interpersonal skills during any interactions you have with our team. As a Studio Receptionist, being warm and personable is key, so practice how you greet people and handle inquiries.
✨Tip Number 2
Familiarize yourself with the studio environment and the types of clients we work with. Understanding our clientele will help you build positive relationships and provide exceptional service right from the start.
✨Tip Number 3
Demonstrate your organizational skills by preparing examples of how you've managed multiple tasks in previous roles. Being super organized is crucial for this position, so think of specific instances where you excelled in this area.
✨Tip Number 4
If you have experience with Microsoft Office, be ready to discuss it! Highlighting your proficiency in Word and Excel can set you apart, as these skills are essential for managing office supplies and documentation.
We think you need these skills to ace Studio Receptionist & Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in reception and administration roles. Emphasize your organizational skills, attention to detail, and ability to manage multiple tasks effectively.
Craft a Warm Cover Letter: Write a cover letter that reflects your personable nature. Mention your enthusiasm for meeting new people and how you can contribute to creating a welcoming environment at The Factory Studios.
Showcase Communication Skills: In your application, provide examples of your excellent verbal and written communication skills. This could include experiences where you successfully managed client interactions or resolved queries.
Highlight Flexibility and Initiative: Demonstrate your flexibility and proactive approach in your application. Share instances where you adapted to changing priorities or took the initiative to improve processes in previous roles.
How to prepare for a job interview at THE PRODUCTION FACTORY
✨Show Your Warmth
As a Studio Receptionist, you'll be the first point of contact for clients and visitors. Make sure to convey your friendly and welcoming demeanor during the interview. Practice greeting someone with a smile and maintaining eye contact to demonstrate your personable nature.
✨Highlight Your Organizational Skills
This role requires excellent organizational abilities. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or maintained an organized workspace. This will show that you can handle the dynamic environment of the studio.
✨Demonstrate Proactivity
The job description emphasizes the need for initiative. Share instances where you took charge of a situation or anticipated needs before they arose. This will illustrate your proactive approach and readiness to contribute to the team.
✨Communicate Clearly
Excellent verbal and written communication skills are crucial for this position. During the interview, focus on articulating your thoughts clearly and concisely. You might also want to prepare a few questions to ask the interviewer, showcasing your interest in the role and the company.
