Freelance Samples Co-ordinator

Location: Big Sky Studios, London

Start Date: Mid-June 2025

Duration: rolling (Potential to go permanent)

About the Project

Production Factory, working in collaboration with Big Sky Studios, is hiring a team of freelance Samples Co-ordinators to support an exciting stills content project with an established UK brand. This role is key to ensuring the smooth movement, organisation, and tracking of fashion samples across a fast-paced studio environment.

The Role

As a Samples Co-ordinator, you’ll support the Samples Manager and work alongside the styling and production teams to manage high volumes of product samples from arrival through to post-shoot return. You’ll be hands-on with logging, tracking, and prepping items for weekly e-commerce and brand shoots, ensuring everything is in the right place at the right time.

This is a full-time, freelance position based on-site at Big Sky Studios in London, with potential for the role to become permanent.

Key Responsibilities

• Log and track incoming product samples, ensuring accurate records in the studio management system.
• Support the samples team in preparing, organising, and moving samples throughout the studio.
• Collaborate with the styling team to ensure samples are correctly prepped, labelled, and organised ahead of shoots.
• Assist with the flow of samples into and out of still life and model shoots, through to post-production and return.
• Update trackers and systems (e.g. Lets Flo or similar) to reflect real-time sample status and availability.
• Help communicate sample availability and flag missing or delayed items.
• Unpack deliveries, arrange returns, and prepare items for re-shoots or additional content as needed.
• Work flexibly to respond to ad-hoc shoot needs and support wider studio teams during busy periods.