Production Coordinator in City of London

WHO WE ARE

The Production Factory is a global production agency working across stills and film. We produce high-end visual content for fashion, luxury, beauty, lifestyle, and culture’s most forward-thinking brands, creatives, and agencies. From concept to final delivery, we handle the full production journey — bringing ideas to life through thoughtful planning, expert production, and industry-leading post-production. Whether on set or in post, our teams work seamlessly to shape imagery and film that feels elevated, considered, and impactful across print, digital, social, and broadcast platforms. Our integrated approach means production and post-production work hand in hand, ensuring creative consistency, technical excellence, and a smooth, collaborative process throughout. We partner closely with photographers, directors, stylists, and creative teams to support ambitious ideas and deliver exceptional results at every stage. We have offices in London, New York, Miami, Mallorca, and Manchester, meaning we operate on a global platform. This allows us to connect brands with world-class production in the cities that shape culture.

REPORTING

The role will report to the Head of Production (Fashion/Home Account).

ROLE OVERVIEW

Reporting directly to the Head of Production, you’ll play a key role across one of our fashion and home accounts, supporting the e‑Comm and campaign teams through every stage of production. From pre‑production planning to on‑set delivery and post‑production wrap‑up, you’ll be right at the heart of the action, assisting on large‑scale shoots while also taking the lead on producing smaller ones. Please note: due to the nature of our business, this role is fully studio/office-based.

KEY RESPONSIBILITIES

• Provide assistance to the Head of Production, Senior Producer and Studio Manager on all tasks.
• Take direction from the team, prioritise and manage a “to-do” list.
• Generate call sheets.
• Work closely with the Production team on casting, along with the client, to ensure appropriate models are available and booked for shoots while maintaining good relationships with model agents.
• Attention to detail on accounting and reconciliation.
• Support Producers with all areas of administration, including logistics, travel and booking creative teams (travel, visas and carnets, etc.) and EQ needs for all crew and departments.
• Manage smaller-scale shoots independently with guidance from the Production teams as needed.
• Ensure the studio environment is kept tidy, safe, and well-managed, supporting the Studio Manager to manage health and safety policies during shoots.
• Ensure a high level of service is given to the client at all times.
• Attend Campaign shoots in the UK as needed.
• Oversee all post-production elements on campaign shoots, including stills and small-scale motion for online.
• Liaise closely with the Studio Manager and client to keep the e-Comm studio running smoothly.

SKILLS

• Previous experience of working in shoot production, either in-house, in a creative or production agency or as on-set support, with a good understanding of optioning teams, model casting & dealing with agents.
• Ability to work effectively and multitask on various jobs at any one time.
• A keen interest in the industry inc. photographers & models.
• Have an interest in location research.
• An understanding of permits and Children’s performance licensing would be a bonus.
• Have an understanding of call sheets & working documents.
• Be confident to manage smaller-scale productions without full-time supervision.
• Ability to work effectively in a team environment, communicating clearly in fast-paced/high-pressure situations.
• Seek clarity when needed to ensure accuracy and high-quality outcomes.
• Confident to produce shoots in a studio.
• Demonstrate initiative and be proactive in everything you do.
• A willingness to travel as needed, often at short notice.

As an equal opportunities employer, The Production Factory is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.