Property Accounting Manager in Middleton

Role Overview

The Accounting Manager is responsible for overseeing the financial operations, reporting accuracy, internal controls, and accounting compliance for a portfolio of multifamily, commercial, or mixed-use properties.

Key Responsibilities

• Financial Reporting & Close Process
• Oversee monthly financial close processes for assigned property portfolio.
• Review and approve property financial statements, variance explanations, accruals, and journal entries.

• Ensure timely and accurate preparation of

• Balance Sheets
• Income Statements
• Cash Flow Statements
• Budget Comparisons
• General Ledgers
• Bank Reconciliations
• Owner reporting packages
• Maintain month-end close calendars and ensure reporting deadlines are achieved.
• Review financial data for accuracy, completeness, and compliance with GAAP and company standards.
• Property Accounting Oversight
• Supervise property accounting staff including Property Accountants and AP personnel.
• Review resident ledger adjustments, write-offs, charge corrections, and security deposit accounting.
• Oversee rent roll reconciliation and alignment between property management systems and financial records.
• Ensure proper coding and classification of operating expenses and capital expenditures.
• Monitor prepaid expenses, accruals, reserves, and intercompany transactions.
• Accounts Payable & Cash Management
• Oversee invoice processing, approval workflows, and payment execution.
• Ensure compliance with Delegation of Authority (DOA) approval limits.
• Review weekly payables, vendor aging, and funding requirements.
• Monitor property cash balances, reserve accounts, and operating liquidity.
• Coordinate funding requests and owner distributions where applicable.
• Internal Controls & Compliance
• Maintain strong internal accounting controls and segregation of duties.
• Ensure compliance with company policies, management agreements, lender requirements, and regulatory standards.
• Review bank reconciliations and exception reporting for accuracy and completeness.
• Support external audits, internal audits, tax preparation, and owner requests.
• Ensure appropriate documentation retention and audit readiness.
• Budgeting & Financial Analysis
• Assist with annual budget preparation and reforecasting processes.
• Analyze financial performance trends, occupancy impacts, payroll costs, utility variances, and expense fluctuations.
• Partner with Operations leadership to identify cost-saving opportunities and operational efficiencies.
• Prepare ad hoc financial analysis and reporting for senior leadership and ownership groups.
• Systems & Process Improvement
• Support implementation and optimization of property management and accounting systems.
• Drive process standardization and operational consistency across the portfolio.
• Assist with acquisitions, dispositions, property onboarding, and system transitions.
• Identify opportunities for automation, workflow enhancement, and reporting improvements.
• Leadership & Team Development
• Manage, mentor, and develop accounting team members.
• Establish performance expectations and accountability standards.
• Promote collaboration between Accounting, Operations, and Corporate teams.
• Participate in hiring, training, and succession planning initiatives.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field required.
• CPA designation preferred but not required.
• 5–8+ years of progressive accounting experience within property management, real estate, or multifamily housing.
• Prior supervisory or management experience preferred.

• Strong understanding of

• Property accounting
• GAAP
• Bank reconciliations
• Budgeting and forecasting
• Financial reporting
• Internal controls
• Experience with property management/accounting platforms such as Yardi Voyager, Real Page, or similar systems preferred.
• Advanced Microsoft Excel and financial analysis skills required.
• Strong organizational, analytical, and communication skills.