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- Tasks: Support school operations with admin tasks, welcoming visitors, and managing pupil data.
- Company: Join a friendly team at The Primary First Trust, dedicated to making a difference.
- Benefits: Enjoy flexible working, professional development, and a fantastic wellbeing package.
- Why this job: Make a meaningful impact in education while growing your skills in a supportive environment.
- Qualifications: Strong organisational and communication skills; experience in schools is a plus but not required.
- Other info: Full training provided; we welcome diverse applicants and encourage early applications.
Location: Gillingham, ME8
Contract Type: Permanent
Contract Term: Part-Time (32.5 hours per week; Working 39 weeks a year)
Salary: £21,104 Annually (Actual); Full-Time Equivalent: £28,181
Closing Date: 11:59pm, 27th of February 2026
This is an exciting opportunity to join a friendly and fast-paced team, where you will play an important part in delivering excellent administrative and customer service support across the school. Working closely with the School Administrator and wider office team, you will be involved in a wide variety of administrative tasks that help the school day run smoothly.
The Role
As a key member of the front office team, you will be one of the first points of contact for pupils, parents, staff, and visitors. You will provide high-quality administrative and practical support to the School Administrator, Headteacher, Senior Leadership Team, and teaching staff.
Your responsibilities will include:
- Supporting reception duties, welcoming visitors, answering calls, and responding to enquiries.
- Assisting with pupil data entry and the maintenance of the school’s pupil management system.
- Helping with routine administrative processes such as letters, photocopying, filing, and record keeping.
- Supporting the administration of school trips, events, and activities.
- Providing assistance with aspects of the admissions and transitions process as directed by the School Administrator.
- Helping to coordinate paperwork related to staff recruitment and onboarding.
- Offering general support to ensure the smooth running of daily school operations.
About You
You will be an efficient, positive, and adaptable Administrator who enjoys being part of a team and supporting others. You will have:
- Strong organisational skills and the ability to manage multiple tasks in a busy environment.
- Excellent written and verbal communication skills, with confidence in liaising with families, visitors, and professionals.
- A calm, friendly, and professional approach, especially when handling sensitive situations.
- Good working knowledge of Microsoft Office (Word, Excel, PowerPoint) and confidence in learning new systems.
- A keen eye for detail and accuracy in all areas of work.
- Experience in a school environment would be an advantage but is not essential – full training will be provided.
If you are enthusiastic, motivated, and looking to make a meaningful contribution to the school community, we would love to hear from you. We warmly welcome visits so you can see our school in action. Please contact the school office to arrange a convenient time.
Why Join The Primary First Trust
At PFT, people are at the centre of everything we do. You’ll be part of a supportive, collaborative team committed to making a real difference for our pupils and communities.
We Offer:
- A culture rooted in trust, ambition and continuous improvement.
- Opportunities for professional development and growth.
- The chance to shape processes, drive change and leave a legacy across the Trust.
- A flexible working approach, including remote working.
- A fantastic wellbeing package including access to GPs, nurses, physiotherapy and face-to-face counselling services.
- The opportunity to contribute to meaningful, values-driven education.
Safeguarding and Inclusion
We are fully committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. This post is subject to an Enhanced DBS Clearance, a health clearance, social media checks, a probationary period and satisfactory references.
We welcome and encourage applications from candidates of all backgrounds, identities and lived experiences. We are proud to be an equal opportunities employer.
Please note, we may close the vacancy early if we have suitable candidates, so applying early is recommended.
School Administration Assistant in Gillingham employer: THE PRIMARY FIRST TRUST
Contact Detail:
THE PRIMARY FIRST TRUST Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land School Administration Assistant in Gillingham
✨Tip Number 1
Get to know the school! Before your interview, take a stroll around the school’s website and social media. Familiarise yourself with their values, recent events, and any news. This will help you connect during the interview and show that you're genuinely interested.
✨Tip Number 2
Practice makes perfect! Grab a friend or family member and do a mock interview. Focus on common questions for administrative roles, like how you handle multiple tasks or deal with difficult situations. The more comfortable you are, the better you'll perform!
✨Tip Number 3
Show off your skills! Bring examples of your organisational skills or any relevant experience to the interview. Whether it’s a project you managed or a system you improved, having tangible evidence can really set you apart from other candidates.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch that keeps you fresh in their minds and shows your enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace School Administration Assistant in Gillingham
Some tips for your application 🫡
Read the Job Description Carefully: Before you start your application, make sure to read through the job description thoroughly. It’ll give you a clear idea of what we’re looking for and help you tailor your application to highlight your relevant skills and experiences.
Show Off Your Communication Skills: Since this role involves a lot of interaction with pupils, parents, and staff, it’s important to showcase your excellent written and verbal communication skills. Use clear and concise language in your application to demonstrate your ability to communicate effectively.
Highlight Your Organisational Skills: We love candidates who can juggle multiple tasks efficiently! Make sure to mention any experience you have with managing various responsibilities, especially in a busy environment. This will show us that you’re ready to handle the dynamic nature of our school.
Apply Through Our Website: To make sure your application gets to us quickly and securely, apply directly through our website. It’s super easy and ensures that we receive all your details without any hiccups!
How to prepare for a job interview at THE PRIMARY FIRST TRUST
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a School Administration Assistant. Familiarise yourself with tasks like managing pupil data, supporting reception duties, and coordinating school events. This will help you demonstrate your enthusiasm and readiness to contribute.
✨Showcase Your Communication Skills
As you'll be the first point of contact for many, it's crucial to highlight your excellent written and verbal communication skills. Prepare examples of how you've effectively communicated in previous roles, especially in busy or sensitive situations. This will show that you're calm and professional under pressure.
✨Demonstrate Organisational Prowess
The role requires strong organisational skills, so come prepared with examples of how you've managed multiple tasks efficiently. Discuss any tools or methods you use to stay organised, such as digital calendars or task management apps, to illustrate your ability to keep things running smoothly.
✨Be Ready to Discuss Teamwork
Since you'll be part of a collaborative team, be prepared to talk about your experience working with others. Share specific instances where you supported colleagues or contributed to a team project, emphasising your adaptability and positive attitude. This will show that you're a great fit for their friendly environment.
