At a Glance
- Tasks: Support the Senior Deputy Head with administrative tasks and event coordination.
- Company: Join Portsmouth Grammar School, a leading co-educational institution in historic Portsmouth.
- Benefits: Full-time role during term time with a supportive work environment.
- Other info: Opportunity to engage with students and participate in school life.
- Why this job: Make a difference in a vibrant school community while developing your organisational skills.
- Qualifications: Experience in a similar role, strong IT skills, and a proactive approach.
The predicted salary is between 30000 - 40000 € per year.
The Portsmouth Grammar School is a leading co-educational school located in the heart of historic Portsmouth. We are seeking a proactive, experienced PA to support our Senior Deputy Head.
Our PA to the Senior Deputy Head is responsible for providing proactive, comprehensive and confidential administrative and organisational support to our Senior Deputy Head. The successful candidate will have experience of a similar role within a professional environment supporting at a senior level. This is a full time, term time role plus one week during school holidays. The hours of work are 37.5 per week, Monday to Friday, and the standard work pattern is 8am to 4pm with an unpaid 30 minutes for lunch. This is a busy and varied role, and a flexible approach is essential to be able to support a dynamic workload with an occasional requirement to work outside of normal hours, during busy times or for occasional meetings or events.
- To provide strategic and administrative support to ensure the smooth and efficient running of the Senior Deputy Head’s Office.
- To administer detentions and academic supervisions on behalf of the Senior Deputy Head.
- To implement effective information management processes.
- Event coordination to include monitoring and oversight for school event planning, approvals and assist in organising events such as parent talks, information evenings.
- To work in accordance with GDPR legislation and the School’s Data Protection Policy.
- To work collaboratively with other members of the School Office Team.
- To undertake all necessary training required by the school, to include safeguarding and manual handling.
- To ensure the safeguarding of pupils.
A good standard of education with excellent spoken and written English is required, along with:
- Experience of a similar role within a professional environment supporting at senior level.
- A proactive and organised approach to work, with strong planning skills and the ability to prioritise tasks independently.
- Strong IT proficiency, including confident use of Microsoft Office, desktop publishing software, databases and management information systems.
- A sound understanding of data protection requirements, including UK GDPR.
- Good numerical skills to be able to work confidently with statistical data.
- An enjoyment of working with children and young people, and a willingness to participate fully in school life.
- A willingness to undertake all necessary safeguarding and other staff training.
If you feel you are a suitable candidate and would like to work for Portsmouth Grammar School, please click apply to be redirected to our website to complete your application. The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
Locations
Personal Assistant to the Senior Deputy Head in Hampshire, Portsmouth employer: The Portsmouth Grammar school
Portsmouth Grammar School is an exceptional employer, offering a supportive and collaborative work environment in the heart of historic Portsmouth. With a strong commitment to employee development and a focus on safeguarding, staff enjoy a fulfilling role that contributes to the educational journey of young people. The school promotes a healthy work-life balance with term-time hours, allowing for personal growth while being part of a vibrant community dedicated to excellence in education.
Contact Detail:
The Portsmouth Grammar school Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant to the Senior Deputy Head in Hampshire, Portsmouth
✨Tip Number 1
Network like a pro! Reach out to your connections in education or administrative roles. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for the interview by researching the school and its values. Show us you’re not just another candidate; demonstrate your passion for supporting education and working with young people.
✨Tip Number 3
Practice your organisational skills! Be ready to discuss how you manage multiple tasks and prioritise effectively, as this role is all about keeping things running smoothly for the Senior Deputy Head.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team at Portsmouth Grammar School.
We think you need these skills to ace Personal Assistant to the Senior Deputy Head in Hampshire, Portsmouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of PA to the Senior Deputy Head. Highlight your relevant experience and skills that match the job description, especially your organisational and administrative abilities.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your proactive approach and ability to support senior staff.
Showcase Your IT Skills:Since strong IT proficiency is key for this role, don’t forget to mention your experience with Microsoft Office and any other relevant software. We want to see how tech-savvy you are!
Apply Through Our Website:Remember to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, it shows you’re keen on joining our team at Portsmouth Grammar School.
How to prepare for a job interview at The Portsmouth Grammar school
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to the Senior Deputy Head. Familiarise yourself with the specific tasks mentioned in the job description, like event coordination and data management. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong planning skills, be prepared to discuss examples from your past experiences where you've successfully managed multiple tasks or events. Think about how you prioritised your workload and what tools or methods you used to stay organised. This will highlight your proactive approach and ability to handle a dynamic workload.
✨Demonstrate Your IT Proficiency
The job requires strong IT skills, especially with Microsoft Office and databases. Brush up on these tools before the interview and be ready to discuss how you've used them in previous roles. If you have experience with desktop publishing software, mention that too, as it could set you apart from other candidates.
✨Emphasise Your Commitment to Safeguarding
Given the importance of safeguarding in a school environment, be prepared to talk about your understanding of GDPR and data protection policies. Share any relevant training or experiences that demonstrate your commitment to keeping children safe and your willingness to participate in ongoing training.
