At a Glance
- Tasks: Support the Senior Deputy Head with administrative tasks and event coordination.
- Company: Join Portsmouth Grammar School, a leading co-educational institution in historic Portsmouth.
- Benefits: Competitive salary, term-time work, and a supportive school environment.
- Other info: Flexible working hours with opportunities for personal growth and training.
- Why this job: Make a difference in a vibrant school community while developing your professional skills.
- Qualifications: Experience in a similar role, strong communication skills, and a proactive attitude.
The predicted salary is between 22709 - 28386 € per year.
Location: Portsmouth
Salary: £22,709 (pro-rated salary based on FTE salary of £28,386 per annum)
Job type: Permanent, Full Time, Term Time plus one week
Closing Date: Midday on 1st June
The Portsmouth Grammar School is a leading co-educational school located in the heart of historic Portsmouth. We are seeking a proactive, experienced PA to support our Senior Deputy Head.
The Role
Our PA to the Senior Deputy Head is responsible for providing proactive, comprehensive and confidential administrative and organisational support to our Senior Deputy Head. The successful candidate will have experience of a similar role within a professional environment supporting at a senior level. This is a full time, term time role plus one week during school holidays. The hours of work are 37.5 per week, Monday to Friday, and the standard work pattern is 8am to 4pm with an unpaid 30 minutes for lunch. This is a busy and varied role, and a flexible approach is essential to be able to support a dynamic workload with an occasional requirement to work outside of normal hours, during busy times or for occasional meetings or events.
Main Responsibilities
- To provide strategic and administrative support to ensure the smooth and efficient running of the Senior Deputy Head’s Office
- To administer detentions and academic supervisions on behalf of the Senior Deputy Head
- To manage incoming and outgoing correspondence and maintain accurate records
- To implement effective information management processes
- To prepare documents, reports, newsletters and presentation materials, as required, within agreed timescales
- Event coordination to include monitoring and oversight for school event planning, approvals and assist in organising events such as parent talks, information evenings
- To work in accordance with GDPR legislation and the School’s Data Protection Policy
- To maintain confidentiality and work with sensitivity in all aspects of work
- To work collaboratively with other members of the School Office Team
- To undertake all necessary training required by the school, to include safeguarding and manual handling
- To ensure the safeguarding of pupils
The Ideal Candidate
- A good standard of education with excellent spoken and written English
- Experience of a similar role within a professional environment supporting at senior level
- Positive, solutions focused attitude and a commitment to delivering work to a high standard
- A proactive and organised approach to work, with strong planning skills and the ability to prioritise tasks independently
- Excellent interpersonal and communication skills, with a diplomatic, discreet and professional manner
- Flexibility, adaptability and calmness under pressure, with the ability to respond effectively to changing priorities and the unpredictable nature of school life
- Capacity to maintain a high workload, balancing multiple tasks and competing deadlines effectively
- Strong IT proficiency, including confident use of Microsoft Office, desktop publishing software, databases and management information systems
- A sound understanding of data protection requirements, including UK GDPR
- A willingness to ‘pitch in’ when needed, demonstrating a professional, unflappable and approachable demeanour
- Good numerical skills to be able to work confidently with statistical data
- An enjoyment of working with children and young people, and a willingness to participate fully in school life
- High levels of personal integrity, honesty, enthusiasm and resilience together with a commitment to maintaining confidentiality
- Willingness to undertake all necessary safeguarding and other staff training
To Apply
If you feel you are a suitable candidate and would like to work for Portsmouth Grammar School, please click apply to be redirected to our website to complete your application. The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
Locations
PA to the Senior Deputy Head in Hampshire, Portsmouth employer: The Portsmouth Grammar school
Portsmouth Grammar School is an exceptional employer, offering a supportive and collaborative work environment in the heart of historic Portsmouth. With a strong commitment to employee development and a focus on maintaining high standards, staff enjoy a fulfilling role that contributes significantly to the educational experience of students. The school promotes a culture of integrity and teamwork, ensuring that all employees feel valued and empowered to make a difference in the lives of young people.
Contact Detail:
The Portsmouth Grammar school Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land PA to the Senior Deputy Head in Hampshire, Portsmouth
✨Tip Number 1
Network like a pro! Reach out to current or former employees of Portsmouth Grammar School on LinkedIn. A friendly chat can give us insider info and maybe even a referral.
✨Tip Number 2
Prepare for the interview by researching the school’s values and recent events. We want to show that we’re not just interested in the role, but also in being part of the school community.
✨Tip Number 3
Practice common interview questions with a friend. We need to nail our responses, especially around our experience in administrative support and handling confidential information.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and show our enthusiasm for the role.
We think you need these skills to ace PA to the Senior Deputy Head in Hampshire, Portsmouth
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your experience aligns with the role of PA to the Senior Deputy Head. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Skills:Don’t hold back on showcasing your organisational and communication skills! We want to see how you can manage a busy workload and support our Senior Deputy Head effectively, so give us examples of your past experiences.
Be Professional Yet Approachable:While we love a professional tone, don’t forget to let your personality shine through! Show us that you can be both diplomatic and friendly, as this role involves working closely with various stakeholders in the school.
Apply Through Our Website:Remember to apply through our website for a smooth application process. It’s the best way for us to receive your details and keep everything organised, so don’t miss out on that step!
How to prepare for a job interview at The Portsmouth Grammar school
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a PA to the Senior Deputy Head. Familiarise yourself with the job description and think about how your previous experience aligns with the tasks mentioned, like managing correspondence and event coordination.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and stay calm under pressure, as this role requires a proactive and organised approach.
✨Demonstrate Your Communication Skills
Since excellent interpersonal skills are crucial for this position, prepare to showcase your communication abilities. You might want to practice answering questions clearly and concisely, and consider how you can convey your diplomatic and discreet nature through your responses.
✨Be Ready to Discuss Confidentiality
Given the importance of confidentiality in this role, be prepared to talk about your understanding of data protection requirements, including UK GDPR. Share any relevant experiences where you maintained confidentiality and handled sensitive information appropriately.
