At a Glance
- Tasks: Support the Deputy Head with administrative tasks and safeguarding responsibilities.
- Company: Portsmouth Grammar School, a leading co-educational institution in historic Portsmouth.
- Benefits: Competitive salary, term-time work, and a supportive school environment.
- Other info: Join a dynamic team dedicated to safeguarding and supporting students.
- Why this job: Make a real difference in student welfare while developing your professional skills.
- Qualifications: Experience in a similar role, strong communication skills, and a proactive attitude.
The predicted salary is between 22709 - 22709 € per year.
Location: Portsmouth
Salary: £22,709 (pro-rated salary based on FTE salary of £28,386 per annum)
Job type: Permanent, Full Time, Term Time plus one week (to be worked in August immediately prior to the start of the Autumn term)
Closing Date: Midday on 1st June
The Portsmouth Grammar School is a leading co-educational school located in the heart of historic Portsmouth. We are seeking a proactive, experienced PA to support our Deputy Head (Pastoral & Staff Welfare) and Designated Safeguarding Lead (DSL).
The Role
The role holder will support the work of our Deputy Head (Pastoral & Staff Welfare) & DSL who also holds the additional role of Attendance Champion. Responsible for providing proactive, comprehensive and confidential administrative and organisational support, the successful candidate will have experience of a similar role within a professional environment supporting at a senior level. This is a full time, term time role plus one week during school holidays. The hours of work are 37.5 per week, Monday to Friday, and the standard work pattern is 8am to 4pm with an unpaid 30 minutes for lunch. This is a busy and varied role, and a flexible approach is essential to be able to support a dynamic workload with an occasional requirement to work outside of normal hours, during busy times or for occasional meetings or events.
Main Responsibilities
- To proactively manage the diary of the Deputy Head (Pastoral & Staff Welfare) & DSL
- To facilitate visits from external agencies
- To provide information for external agencies, as required
- To proactively liaise with stakeholders to make preparations for meetings, provide data, draft reports
- To act as a CPOMS administrator
- To log, and update the Deputy Head (Pastoral & Staff Welfare) & DSL on, safeguarding information and reports on new pupils and provide reports for pupils moving to other schools
- To arrange, and support, regular scheduled meetings to include Pastoral Review meetings, Online Safety Group, Safer Recruitment and Safeguarding meetings
- To prepare weekly pastoral and bereavement bulletins
- To provide admin support for initiatives led by the Deputy Head (Pastoral & Staff Welfare) & DSL, to include SchoolsMobile, #BeeWell survey
- To support the planning and recording of regular and appropriate safeguarding training for staff and for the DDSL/Safeguarding team
- To support the scheduling and recording of Performance Review and Development for Heads of Year and Health and Wellbeing Centre staff
- To maintain confidentiality and work with sensitivity in all aspects of work
- To work collaboratively with other members of the School Office Team
- To undertake all necessary training required by the school, to include safeguarding and manual handling
- To ensure the safeguarding of pupils
The Ideal Candidate
- A good standard of education with excellent spoken and written English
- Experience of a similar role within a professional environment supporting at senior level
- Positive, solutions focused attitude and a commitment to delivering work to a high standard
- A proactive and organised approach to work, with strong planning skills and the ability to prioritise tasks independently
- Excellent interpersonal and communication skills, with a diplomatic, discreet and professional manner
- Flexibility, adaptability and calmness under pressure, with the ability to respond effectively to changing priorities and the unpredictable nature of school life
- Capacity to maintain a high workload, balancing multiple tasks and competing deadlines effectively
- Strong IT proficiency, including confident use of Microsoft Office, desktop publishing software, databases and management information systems
- A sound understanding of data protection requirements, including UK GDPR
- A willingness to ‘pitch in’ when needed, demonstrating a professional, unflappable and approachable demeanour
- Good numerical skills to be able to work confidently with statistical data
- An enjoyment of working with children and young people, and a willingness to participate fully in school life
- High levels of personal integrity, honesty, enthusiasm and resilience together with a commitment to maintaining confidentiality
- Willingness to undertake all necessary safeguarding and other staff training
To Apply
If you feel you are a suitable candidate and would like to work for Portsmouth Grammar School, please click apply to be redirected to our website to complete your application.
The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
Locations
PA to the Deputy Head (Pastoral & Staff Welfare) & DSL in Hampshire, Portsmouth employer: The Portsmouth Grammar school
Portsmouth Grammar School is an exceptional employer, offering a supportive and collaborative work environment in the heart of historic Portsmouth. With a strong commitment to staff welfare and professional development, employees benefit from a culture that values integrity, flexibility, and a proactive approach to education. The school provides opportunities for growth within a dynamic setting, ensuring that every team member plays a vital role in fostering a safe and nurturing atmosphere for students.
Contact Detail:
The Portsmouth Grammar school Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land PA to the Deputy Head (Pastoral & Staff Welfare) & DSL in Hampshire, Portsmouth
✨Tip Number 1
Network like a pro! Reach out to current or former staff at Portsmouth Grammar School on LinkedIn. A friendly chat can give us insider info about the school culture and what they really value in a PA.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your experience aligns with supporting senior staff and managing a busy workload. We want to show them we’re the perfect fit!
✨Tip Number 3
Dress to impress! First impressions matter, especially in a professional environment like a school. Let’s make sure we look sharp and ready to take on the role of PA to the Deputy Head.
✨Tip Number 4
Follow up after the interview! A quick thank-you email can set us apart from other candidates. It shows our enthusiasm for the role and keeps us fresh in their minds.
We think you need these skills to ace PA to the Deputy Head (Pastoral & Staff Welfare) & DSL in Hampshire, Portsmouth
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your experience aligns with the role of PA to the Deputy Head. Use keywords from the job description to show that you understand what we're looking for.
Showcase Your Skills:Don’t just list your skills; give examples of how you've used them in previous roles. Whether it's managing a busy diary or handling sensitive information, we want to see how you can bring your expertise to our team.
Be Professional Yet Personable:While we appreciate professionalism, don’t be afraid to let your personality shine through. A friendly tone can make your application stand out and show us that you’d fit right in with our school community.
Apply Through Our Website:Remember to submit your application through our website! It’s the best way to ensure it gets to the right people. Plus, it shows you're keen on joining us at Portsmouth Grammar School.
How to prepare for a job interview at The Portsmouth Grammar school
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a PA to the Deputy Head and DSL. Familiarise yourself with the key tasks mentioned in the job description, such as diary management and safeguarding protocols. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong planning and organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and adapted to changing circumstances, as this will highlight your ability to thrive in a busy school environment.
✨Demonstrate Your Communication Style
Excellent interpersonal and communication skills are crucial for this position. During the interview, be sure to articulate your thoughts clearly and listen actively. You might even want to prepare a few questions to ask the interviewer about their communication style and expectations, which can show your proactive approach.
✨Emphasise Your Commitment to Safeguarding
Given the importance of safeguarding in this role, be prepared to discuss your understanding of safeguarding practices and your commitment to maintaining confidentiality. Share any relevant training or experiences you've had in this area, as it will reassure the interviewers that you take this responsibility seriously.
