At a Glance
- Tasks: Provide proactive support to the Senior Deputy Head and manage various administrative tasks.
- Company: Join Portsmouth Grammar School, a prestigious co-educational institution in historic Portsmouth.
- Benefits: Enjoy a term-time role with competitive hours and a supportive work environment.
- Other info: Be part of a dynamic team dedicated to safeguarding and supporting young people.
- Why this job: Make a difference in a vibrant school community while developing your organisational skills.
- Qualifications: Experience in a similar PA role and strong IT skills are essential.
The predicted salary is between 30000 - 40000 € per year.
The Portsmouth Grammar School is a leading co-educational school located in the heart of historic Portsmouth. We are seeking a proactive, experienced PA to support our Senior Deputy Head.
Our PA to the Senior Deputy Head is responsible for providing proactive, comprehensive and confidential administrative and organisational support to our Senior Deputy Head. The successful candidate will have experience of a similar role within a professional environment supporting at a senior level. This is a full time, term time role plus one week during school holidays. The hours of work are 37.5 per week, Monday to Friday, and the standard work pattern is 8am to 4pm with an unpaid 30 minutes for lunch. This is a busy and varied role, and a flexible approach is essential to be able to support a dynamic workload with an occasional requirement to work outside of normal hours, during busy times or for occasional meetings or events.
- To provide strategic and administrative support to ensure the smooth and efficient running of the Senior Deputy Head’s Office.
- To administer detentions and academic supervisions on behalf of the Senior Deputy Head.
- To implement effective information management processes.
- Event coordination to include monitoring and oversight for school event planning, approvals and assist in organising events such as parent talks, information evenings.
- To work in accordance with GDPR legislation and the School’s Data Protection Policy.
- To work collaboratively with other members of the School Office Team.
- To undertake all necessary training required by the school, to include safeguarding and manual handling.
- To ensure the safeguarding of pupils.
A good standard of education with excellent spoken and written English is required, along with:
- Experience of a similar role within a professional environment supporting at senior level.
- A proactive and organised approach to work, with strong planning skills and the ability to prioritise tasks independently.
- Strong IT proficiency, including confident use of Microsoft Office, desktop publishing software, databases and management information systems.
- A sound understanding of data protection requirements, including UK GDPR.
- Good numerical skills to be able to work confidently with statistical data.
- An enjoyment of working with children and young people, and a willingness to participate fully in school life.
- A willingness to undertake all necessary safeguarding and other staff training.
If you feel you are a suitable candidate and would like to work for Portsmouth Grammar School, please click apply to be redirected to our website to complete your application. The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
Locations
PA to Senior Deputy Head in Hampshire, Portsmouth employer: The Portsmouth Grammar school
Portsmouth Grammar School is an exceptional employer, offering a supportive and collaborative work environment in the heart of historic Portsmouth. With a strong commitment to employee development and a focus on safeguarding, staff enjoy a fulfilling role that contributes significantly to the educational experience of young people. The school promotes a culture of teamwork and flexibility, ensuring that every member feels valued and empowered to make a difference.
Contact Detail:
The Portsmouth Grammar school Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land PA to Senior Deputy Head in Hampshire, Portsmouth
✨Tip Number 1
Network like a pro! Reach out to your connections in education or admin roles. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for the interview by researching the school and its values. Show us you’re genuinely interested in supporting the Senior Deputy Head and the school community.
✨Tip Number 3
Practice your organisational skills! Think of examples from your past roles where you’ve juggled multiple tasks or events. We want to see how you handle a busy workload.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re keen on joining our team at Portsmouth Grammar School.
We think you need these skills to ace PA to Senior Deputy Head in Hampshire, Portsmouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience that match the PA role. Highlight your previous experience in similar positions, especially any work supporting senior management. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Senior Deputy Head's PA role. Be sure to mention your proactive approach and organisational skills, as these are key for us.
Showcase Your IT Skills:Since strong IT proficiency is essential, don’t forget to mention your experience with Microsoft Office and any other relevant software. We love candidates who can hit the ground running with tech, so let us know what you’ve got!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our community at Portsmouth Grammar School!
How to prepare for a job interview at The Portsmouth Grammar school
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a PA to the Senior Deputy Head. Familiarise yourself with the job description and think about how your previous experience aligns with the tasks mentioned, like event coordination and data management.
✨Showcase Your Proactive Nature
During the interview, highlight examples from your past roles where you took initiative. Discuss how you’ve successfully managed busy workloads or implemented effective processes, as this role requires a proactive and organised approach.
✨Demonstrate Strong IT Skills
Be prepared to discuss your proficiency in Microsoft Office and any other relevant software. You might even want to mention specific projects where you used these tools effectively, as strong IT skills are crucial for this position.
✨Emphasise Your Commitment to Safeguarding
Since the school prioritises safeguarding, be ready to talk about your understanding of GDPR and your commitment to child welfare. Share any relevant training or experiences that demonstrate your dedication to creating a safe environment for students.
