At a Glance
- Tasks: Support the Commercial Asset Management Team with admin and coordination tasks.
- Company: Join The Portman Estate, a B Corp certified property company.
- Benefits: Up to £35,000 salary, full-time hours, and a commitment to diversity.
- Other info: Dynamic role with opportunities for growth and collaboration.
- Why this job: Be part of a forward-thinking team making a positive impact in London.
- Qualifications: Experience in team support and strong Microsoft Office skills required.
The predicted salary is between 35000 - 40000 £ per year.
The opportunity exists to join The Portman Estate in an important team support role, working closely with the Commercial Asset Management Team to provide administrative and coordination support across the function, alongside some support to the Portfolio Director and Head of Commercial Property.
The Portman Estate is a forward-thinking property company with an enduring heritage and a commitment to promoting and protecting the long-term success of Marylebone and London’s West End. In August 2022, the Portman Estate became the first estate to be certified as a B Corp, meeting high standards of social and environmental performance and committing to continuous improvement.
We recognise our responsibility to provide a high quality, sustainable environment while seeking to safeguard our community, manage responsively and evolve our portfolio for the benefit of all.
Commercial Asset Management Team Support- Support team administration and communications, email, telephone and correspondence, ensuring timely responses and appropriate escalation in line with best practice standards.
- Assist in the preparation of cyclical reporting on property portfolio performance, including transposing data into presentation format.
- Arrange property inspections with customers and/or provide keys for team members, external agents, consultants and contractors.
- Ensure all commercial team electronic and hard copy filing is managed in a timely and efficient manner, in accordance with corporate procedures and share these internally where needed.
- Support with team expenses, sales invoices and financial administration, as required.
- Support preparation of presentations and data input for fund and trustee reporting.
- Support the commercial team with yearly valuations.
- Act as the main point of contact for external contractors regarding queries.
- Arrange tenant data and information relating to lease expiries and breaks for quarterly internal review, and coordinate follow-up actions, including tenant/asset manager meetings and dilapidations instructions.
- Extract and provide company data to support external agents and lettings activity.
- Provide cover throughout the business as required, including support for other teams during busy periods and absences, and reception cover.
- Organise the diary of the Portfolio Director (PD) and Head of Commercial Property (HCP), planning workload, coordinating with other PAs and amending the diary as required.
- Manage telephone, voicemail and email messages for the PD and HCP when they are not available and redirect as necessary.
- Support forward planning and long-term diary coordination.
- Coordinate and submit expense claims.
Competent Microsoft Office skills (good working knowledge of Outlook, Word, Excel and PowerPoint). Demonstrable experience supporting a team of professionals in a Team Assistant (or equivalent) capacity.
Administration/Commercial Assistant in City of London employer: The Portman Estate
The Portman Estate is an exceptional employer, offering a dynamic work environment that prioritises equity, diversity, and inclusion. As a certified B Corp, we are committed to social and environmental responsibility, providing employees with opportunities for professional growth while contributing to the sustainable development of Marylebone and London’s West End. Join us to be part of a forward-thinking team where your contributions will make a meaningful impact.
