Assistant Facilities Manager in London

Get to know The Pokémon Company International. The Pokémon Company International manages the Pokémon property outside of Asia and is responsible for brand management, licensing and marketing, the Pokémon Trading Card Game, the animated TV series, home entertainment, and the official Pokémon website.

Get to know the role.

Job Summary: This role is responsible for Health & Safety and Security at TPCi's London and Dublin offices. The role remit also covers Facilities Management based project work. Hybrid work model: This role requires 4 days in-office/1 day flexible approach due to its responsibility for safety, security, and hands-on facilities operations.

What you’ll do

• Health & Safety (approx. 50%)
  • Ensuring statutory compliance in London and Dublin offices (Health and Safety plus Fire Safety).
  • Promoting and fostering a positive Health & Safety culture and employee experience in our workplaces.
  • Leading Health & Safety groups (Health & Safety committee, First Aiders, Mental Health First Aiders, Fire Wardens).
  • Leading Health & Safety responsibilities, processes and duties at task level and project level.
  • Overseeing statutory safety training and assessments (Display Screen Equipment and risk assessments).
  • Overseeing food safety and Health and Safety for employee events.
  • Responsible for statutory record keeping.
  • Representing Facilities during onboarding processes for new hires.
  • Communication with employees and staff relating to all of the above.
• Security (approx. 20%)
  • Maintaining high level security standards at TPCi's London and Dublin offices including physical security.
  • Managing our internal access control and CCTV systems.
  • Responsible for Visitor Management system and processes.
  • Ensuring security policies and emergency procedures are in place and communicated to staff.
  • Security vendor management (physical security vendor, security sweeps vendor).
  • Security projects as required (system upgrades or new process implementation for example).
• Facilities Management and Project based work (approx. 30%)
  • End to end project lead on small construction, supporting larger construction projects, desk moves, furniture and other Facilities Management based projects in our London and Dublin offices.
  • Supporting with team initiatives at project level (Facilities SharePoint site; proactive employee communication, supporting business teams with handling storage).
  • Ensuring compliance with planned and unplanned office maintenance.
  • Support global alignment in our processes and practices where possible.

What you’ll bring

• Three (3) to four (4)+ years' of relevant professional experience or a demonstrated equivalent level of expertise.
• Bachelor's degree in a related field or a demonstrated equivalent level of applicable experience.
• NEBOSH professional Health & Safety Certificate desirable.
• Strong organisational skills with excellent attention to detail, and the ability to manage work through to completion.
• Experience supporting employees and teams with safety and security related queries or issues in a professional, empathetic, and solutions-focused way.
• Confident communicator with an employee-focused approach and the ability to manage sensitive matters with discretion.
• Proactive and solutions-focused, with a continuous improvement mindset and willingness to take ownership within defined scope of work.
• Proficiency in Microsoft Office Suite, additional proficiency in Project Management tools and Facilities Management platforms is a plus.

How you’ll be successful

• Passion for Pokémon: Develops an understanding of the Pokémon brand, the impact it has on our people, culture, business, fans, and communities, and applying that knowledge and passion to everything you do.
• Challenging the Expected: Approaches challenges with curiosity and creativity, embracing the possibility of failure as an opportunity to learn something new, develop innovative ideas, solve complex problems and identify unique opportunities.
• Integrity and Respect: Demonstrates integrity and respect by leading with empathy, listening to others, seeking out different perspectives, and taking personal responsibility for decisions, actions, and results.
• Dedicated to Quality: Takes ownership to maintain and promote high standards, looks for new ways to learn and improve, and embraces a growth mindset to seek and apply feedback from others in an effort to continuously improve.
• Building Relationships: Develops and strengthens relationships, adopting a “team first” mentality and working collaboratively to solve problems and meet shared goals.
• Delighting Customers: Listens and understands the interests and needs of our customers and stakeholders, making them feel heard and important, and embracing these learnings to continue delivering a unique Pokémon experience.

What to expect

• An innovative culture driven by impact, delivering meaningful outcomes.
• Company events that celebrate the spirit of Pokémon.
• Competitive cash-based compensation programs.
• 100% employer-paid healthcare premiums for you.
• Generous paid family leave.
• Employer-paid life insurance.
• Employer-paid long and short-term income protection insurance.
• US Employees: 401k Employer Matching.
• UK/IRE/MX Employees: Pension Employer Contributions.
• Fitness reimbursement.
• Commuter benefit.
• LinkedIn learning.
• Comprehensive relocation package for certain roles.
• Hybrid work environment.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this role. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. Employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.

For roles in the United Kingdom, candidates will need the right to work. In some cases, and for some roles, the Company may be able to arrange a visa. For roles in Ireland, this role requires candidates to have the right to live and work in the Republic of Ireland. However, we welcome applications from all nationalities and may consider supporting an employment permit application, in appropriate and suitable cases. The Pokémon Company International is committed to the inclusion of all qualified applicants for consideration in our job application process. If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview, or to otherwise participate in the hiring process, please contact the Talent Acquisition team at accommodationrequest_ta@pokemon.com.